# General Settings This section describe the general attributes and settings of a Questionnaire # States of a Questionnaire A questionnaire is developed in the backend of the CEPT portal. It will go in and out of different phases in a workflow while being developed. #### Under construction In this phase the questionnaire is being build, the general attributes are being configured and the questions are being designed. During the construction phase , the designer has the option to "Preview" the final result, this will display a locked questionnaire thats not possible to reply in. Also the designer can "Publish" the questionnaire, which basically means the questionnaire is live to the users. To properly test a questionnaire the following settings are set: - Originating group set to a closed group the designer is member of - Start date set to todays date In this way the designer can Publish/Unpublish the questionnaire until satifisfied for final publication. Of course the 2 settings will be set correctly before final publishing. #### #### Active When the questionnaire is published, it goes into the active phase. In this phase users are presented with the questionnaire in the daterange that is set, and according to the target audience setting. ##### ##### Users replying states: When users start answering the questionnaire it will enter the state of "in progress" for that specific user - when the first question is answered - and when they submit their answers the state will be in the state of "Entries" - this means they have answered and they will see it as a closed questionnaire. The responsee will receive an email with an attached document with their answers they have submitted. If a user needs to re-answer a questionnaire they already responded to, a member of ECO staff will need to re-open the questionnaire for that specific user by returning it to the state "In Progress". This is done in the backend. Please be aware that this has to be done within the date period of the questionnaire. #### Closed When the Questionnaire end date is reached, the questionnaire is closed for respondees. If it is needed to extend the deadline, a designer will need to 1. Unpublish the questionnaire, 2. Adjust the dates 3. Republish the questionnaire. # Basic attributes A new questionnaire needs to be setup with basic attributes that ensures the scope and targeted audience. #### Title First of all is necessarily to set a title for the questionnaire - this should be self-explanatory - its a one line text attribute, keep it short and concise - more explanantion of the questionnaire is available later : [![image.png](https://wiki.cept.org/uploads/images/gallery/2025-08/scaled-1680-/a0EUUyux1nLqbXJA-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-08/a0EUUyux1nLqbXJA-image.png) #### Originating group In this setting you will target who can respond to the questionnaire. The standard setting is "PUBLIC" this means the questionnaire is open for any profile on the CEPT portal to respond to. If you want to narrow the possible respondees to certain working groups or project teams, you can select these from the drop down, you can select as many groups as you wish, members of these groups will be presented with the option to reply the questionnaire. [![image.png](https://wiki.cept.org/uploads/images/gallery/2025-08/scaled-1680-/5KxR1tQvz9E0psVk-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-08/5KxR1tQvz9E0psVk-image.png) #### Start and End date All questionnaires will have a start and end date. Select them from the dropdown when clicked. The start and end date cannot be the same date. The questionnaires will be made available and removed for the users respective of the dates. [![image.png](https://wiki.cept.org/uploads/images/gallery/2025-08/scaled-1680-/U29x4l8MI8n7pVfc-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-08/U29x4l8MI8n7pVfc-image.png) #### Anonymous replies When this options is enabled, it means that the system will not record who answers what, but only the answers. [![image.png](https://wiki.cept.org/uploads/images/gallery/2025-08/scaled-1680-/fHqcF1Id2mjz0FH2-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-08/fHqcF1Id2mjz0FH2-image.png) #### Introduction In this textbox you can enter a lengthy introduction to the questionnaire. [![image.png](https://wiki.cept.org/uploads/images/gallery/2025-08/scaled-1680-/574Zls0kixpU97U3-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-08/574Zls0kixpU97U3-image.png) #### Introduction to question Further, this text is intended for any special instructions how to answer the questionnaire. [![image.png](https://wiki.cept.org/uploads/images/gallery/2025-08/scaled-1680-/ir718OVG0vUVquFi-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-08/ir718OVG0vUVquFi-image.png) #### Notifications The purpose of notifications is to indicate wether the respondent will receive an email AFTER they have submitted their answers. The email will also contain a word file with their own replies to the questionnaire. [![image.png](https://wiki.cept.org/uploads/images/gallery/2025-08/scaled-1680-/eMVul5I9gwAuISQ6-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-08/eMVul5I9gwAuISQ6-image.png)