Electronic Working Arrangements
It is widely recognised within CEPT that Electronic Working Methods have a big potential to increase the efficiency of the working process, broaden participation and at the same time reduce expenses.
The Office evaluated, proposed and aid practical implementation of the MeetingHub software, the proposed ECO solution for hybrid meetings in groups and in workshops.

Netiquette
There is a need to establish netiquette to ensure that communications in online tools are efficient: 
 
   
 Hybrid Meetings 
 Before the meeting: 
 
 
 In meetings where decisions are being taken it would be important that participants register by the deadline. It would not be appropriate to allow last minute requests to join the meeting unless the need is justified. 
 
 
 Ideally, there should be one spokesperson per delegation on each topic. The delegations consisting of more than one participant are encouraged to discuss/coordinate offline their interventions on each topic. 
 
 
 Any details related to voting procedures would need to be communicated to the participants in advance. 
 
 
 Log onto the MeetingHub either you are attending the meeting physically or from remote. 
 
 
 Each participant who joins virtually would need to be identified and validated against the list of registered participants before the chair formally starts the meeting. Participants are encouraged to use a common format for their identification when updating their names on the GoToMeeting : 
 
 
 a) “ A ” for administration / “ O ” for observer 
 b1) For administration: name of the country or country code 
 b2) For observer: MoU/LoU-partner / organisation 
 c) name of the participant 
 Example:

 A – SUI – Mario Rossi O – Prozess Gmbh – Franz Kafka 
 The chair, vicechair, secretary and ECO expert will put only their role and name, for example: 
 ECC Vicechair - Name ECC Technical Secretary - Name 
 
 Any participants not registered should be asked to leave. 
 Anonymous users attending virtually will be asked to identify themselves using the features available in the software so that their name appears correctly on the screen. Unidentified users will be removed from the meeting. 
 Participants should not forward the connection details to colleagues who are not registered. The details are available to all registered participants. 
 If participants from the same organisation need to share a microphone they should communicate this to the other participants so it is clear who is speaking. 
 
 During the meeting - GotoMeeting / mHub 
 
 Use a headset to attend the meeting as appropriate. 
 Keep your camera switched-off, except when you are invited by the chair to switch it on. 
 Activate your microphone only after chair gives you the floor. Keep your microphone muted when you do not have the floor. 
 The MeetingHub has to be used to ask for the floor (raise hand) by all the participants. 
 The MeetingHub chat should be used only for matters directly relevant to the ongoing discussion (e.g. short comments that do not require verbal interventions, to support the views of the speaker, or to share links to relevant documents). Participants should keep a polite and respectful tone and they should refrain from engaging in incidental or off-topic discussions within the chat. 
 Keep your intervention concise and clear. The intervention may be concluded by stating “This concludes my intervention. Thank you, chair.” After your intervention, lower your raised hand via the MeetingHub. 
 The chair, vicechair and technical secretary/ECO have the right to mute participants who do not comply with the above rules. 
 
 
 Messenger systems ( Signal ) 
 
 ECO is managing Signal Messenger chat system in working groups and project teams on request. 
 The chat should be used only for matters directly relevant to the ongoing discussion, keeping a polite and respectful tone. Participants should refrain from engaging in incidental or off-topic discussions within the chat. 
 Indicate clearly your name in the chat. In Signal Messenger you can also make use of the "Member Label" in the individual chat groups if you require distinct naming or title in specific groups. 
 Be sure to connect to the chat groups well in advance of meetings where used. Admission is by application, and some delay may be expected before admission.

Overview of CEPT/ECC meeting formats
Information for external parties   
 An overview of the typical format/setup of CEPT/ECC meetings is provided below, for particular benefit of external parties – e.g. contractors involved in technical/administrative support for these meetings.  
 The ECC and its various sub-groups hold multi-day meetings of between around 20-100 physical participants, with a similar number attending remotely. Expected numbers for individual meetings will be confirmed in advance.  
 The meetings are run with 4 or 5 meeting sessions per day of around 90 minutes each and breaks in between. The timetable is made available in advance, however timings are subject to change during the meeting and sessions can over-run.  
 The group chair is responsible for the overall running of the meeting. The chairman may be supported by 1 or 2 vice chairs and a secretary, as well as an expert from the ECO.

 
 Individual sessions are chaired by either the group chair or delegated to chairs of sub-working groups or drafting groups. These session chairs will swap their position at the front of the room during the break where necessary.  
 The session chair needs to share their laptop screen to the in-room participants and those following online. During a typical session Word documents are displayed and interactively edited, with participants introducing documents and making proposals from the floor (in the room or online).  
 In some cases videos may be played, with audio that needs to be heard by both in-room and online participants.  
 Parallel sessions in additional rooms are sometimes required – any such requirements will be communicated in advance of the meeting. Additional rooms may not be needed for all sessions and the need for a specific room may change at short notice.  
 Remote participants have the same participation rights as those in the room and may need to take the floor, or in exceptional circumstances chair a session from remotely. Some may choose to use cameras when taking the floor, however most prefer to use audio only. A camera feed of the room is recommended in the technical setup, so that remote participants can see what is happening in the room. Passive remote participants normally keep their camera disabled and microphone muted. Sometimes microphones are accidentally left open. 

Access to meetings for ETSI members
As per the MoU agreement between ECC and ETSI, full ETSI members are entitled to participate in relevant Project teams of the ECC Plenary and of the Working Groups of the ECC. 
 If the option to represent a Full ETSI Member is not available when registering to a meeting of a group, that group is not open to Full ETSI Members. Registration is however still possible according to the instructions provided here . 
 The list of Full ETSI members on the CEPT portal is updated regular basis, therefore there can be slight misalignments compared to the actual ETSI Membership. If this latter case is of your concern, please write to helpdesk@eco.cept.org for assistance. 
 
 The current list of Full ETSI members on the CEPT portal includes: 
 Updated: 09-01-2026 
 2pi-Labs GmbH    GERMANY 450connect GmbH    GERMANY 6GIC    UNITED KINGDOM 7LAYERS GmbH    GERMANY A.S.I.    AUSTRIA A.S.P.    UNITED KINGDOM A.S.T.R.I.D. SA/NV    BELGIUM Aalyria    UNITED KINGDOM Abbott    SWEDEN AccelerComm Ltd    UNITED KINGDOM Accenture    GERMANY Acconeer AB    SWEDEN aconnic    GERMANY adare GmbH    GERMANY Adobe Systems    IRELAND ADSN    FRANCE ADVENICA AB    SWEDEN AER    SPAIN AeroMobile Communications Ltd    UNITED KINGDOM AFNOR    FRANCE AFUTT    FRANCE Agency for Electronic Comm.    REPUBLIC OF NORTH MACEDONIA Agoria ICT    BELGIUM AI - AESTAS INSIGNIS    PORTUGAL AIM EUROPE    BELGIUM Airbus    FRANCE AIT    AUSTRIA Alstom Transport SA    FRANCE Amazon Web Services    LUXEMBOURG Amdocs Software Systems Ltd    IRELAND AMK WFB    GERMANY ANACOM    PORTUGAL Analytek Limited    UNITED KINGDOM ANDORRA TELECOM S.A.U.    ANDORRA ANEC    BELGIUM Anemone Technology    DENMARK ANGA e.V    GERMANY ANITEC-ASSINFORM    ITALY Anritsu EMEA Ltd    UNITED KINGDOM Apple (UK) Limited    UNITED KINGDOM Apple AB Denmark    DENMARK Apple Benelux B.V.    NETHERLANDS Apple Benelux B.V. - Belgium    BELGIUM Apple Distribution Intl Ltd    IRELAND Apple France    FRANCE Apple GmbH    GERMANY Apple Switzerland AG    SWITZERLAND APPLiA    BELGIUM Applus+ Laboratories    SPAIN APWPT    GERMANY AQSACOM S.A.S.    FRANCE AREA Spa    ITALY ARGE    GERMANY ARTICLE19    UNITED KINGDOM Aruba PEC    ITALY ASELSAN    TURKIYE Association eG4U    FRANCE AST SpaceMobile    GERMANY asut    SWITZERLAND ATEME    FRANCE ATIS Systems GmbH    GERMANY Audi    GERMANY AUMOVIO    GERMANY Aviat Networks    UNITED KINGDOM Awedco    SWEDEN BAE Systems AI Ltd    UNITED KINGDOM Balluff GmbH    GERMANY BankID BankAxept    NORWAY BARADINE    SPAIN Barkhausen Institut    GERMANY Bayerisches Landeskriminalamt    GERMANY BBC    UNITED KINGDOM B-Com    FRANCE BDBOS    GERMANY BeammWave AB    SWEDEN Belgian Mobile ID SA/NV    BELGIUM BfV    GERMANY BH Telecom    BOSNIA AND HERZEGOVINA BIOTRONIK SE & Co. KG    GERMANY BIPT    BELGIUM Bishop Communications Ltd    UNITED KINGDOM Bittium Wireless Ltd.    FINLAND BK Services    SWEDEN BKA    GERMANY Blekinge Tekniska Hogskola    SWEDEN Bluetest AB    SWEDEN BMW AG    GERMANY BMWE    GERMANY BMWKMS    AUSTRIA BNAE    FRANCE BNE    BELGIUM Bolagsverket    SWEDEN Bolt & Yurdal Consulting ApS    DENMARK Boston Scientific Corp.    BELGIUM BOUYGUES Telecom    FRANCE Broadcom (EU)    UNITED KINGDOM Brose Fahrzeugteile    GERMANY BSI    UNITED KINGDOM BSI (DE)    GERMANY BT plc    UNITED KINGDOM Bundesdruckerei GmbH    GERMANY Cadzow Communications    UNITED KINGDOM CAMBRIDGE CONSULTANTS LTD    UNITED KINGDOM CANON Research Centre France    FRANCE Canonical Group Limited    UNITED KINGDOM Capabilities Limited    UNITED KINGDOM Catapult    UNITED KINGDOM CCB    BELGIUM CEA    FRANCE CEI    ITALY Centralny Osrodek Informatyki    POLAND Ceragon Networks AS    NORWAY CERTH    GREECE Certicar S.L.    SPAIN certSIGN    ROMANIA CESTEL    SPAIN cetecom advanced GmbH    GERMANY CHALMERS    SWEDEN Cinderella ApS    DENMARK Cisco Systems Belgium    BELGIUM Cisco Systems France    FRANCE CKH IOD UK LIMITED    UNITED KINGDOM Cleverbase ID B.V.    NETHERLANDS Club PSCo    FRANCE CML Microcircuits    UNITED KINGDOM CNES    FRANCE CNIT    ITALY CNRS    FRANCE Cobelty    FRANCE Cobham SatCom A/S    DENMARK Commsignia Kft.    HUNGARY Commsquare NV    BELGIUM Comprion GmbH    GERMANY CONNECT Centre    IRELAND Connected    PORTUGAL Cosmian    FRANCE CPTRA    ESTONIA CrabNebula Ltd.    MALTA CRC    BULGARIA Creotech Instruments S.A.    POLAND Cryptolog International    FRANCE CTAG    SPAIN CTC    BELGIUM CTTC    SPAIN Cybernetica AS    ESTONIA CYS    CYPRUS Czech Telecommunication Office    CZECH REPUBLIC DAC-SSR-UPC    SPAIN Dansk Standard    DENMARK DARS TELECOM S.L.    SPAIN DCCS    IRELAND DECT Forum    SWITZERLAND DEKRA    SPAIN DENSO AUTOMOTIVE    GERMANY Deutsche Bahn AG    GERMANY Deutsche Telekom AG    GERMANY Devise Futures    PORTUGAL DFKI    GERMANY DiaLOGIKa GmbH    GERMANY Diehl Metering GmbH    GERMANY DIGG    SWEDEN DigiCert    IRELAND Digitaal Vlaanderen    BELGIUM DIGITAL CATAPULT    UNITED KINGDOM DIGITAL SME    BELGIUM Digital TV Group    UNITED KINGDOM DKE    GERMANY DLR    GERMANY DOCOMO Communications Lab.    GERMANY DocuSign    UNITED KINGDOM Dolby France SAS    FRANCE Dolby Germany GmbH    GERMANY Dolby Laboratories Inc.    UNITED KINGDOM DPS    ALBANIA Dr Ray Forbes Ltd    UNITED KINGDOM DSIT    UNITED KINGDOM DTS Licensing Limited    IRELAND DTU    DENMARK EA Consult Services Ltd    UNITED KINGDOM EBU    SWITZERLAND ECBF    FRANCE EchoStar    UNITED KINGDOM Eclipse Foundation    BELGIUM ECO    DENMARK ECOS    BELGIUM EDF Recherche et Developpement    FRANCE EENA    BELGIUM EFORT    FRANCE eFutura    FRANCE EGM    FRANCE EigenQ    ESTONIA Eindhoven University    NETHERLANDS EIP    UNITED KINGDOM EKIP    MONTENEGRO ELA    BELGIUM ELDIS Pardubice, s.r.o.    CZECH REPUBLIC ElectronicCommunicationsOffice    LATVIA Element Materials Technology    UNITED KINGDOM Embotech AG    SWITZERLAND Emerson Process Mgt Limited    UNITED KINGDOM EMITE    SPAIN EMUDHRA    NETHERLANDS Endress+Hauser SE+Co.KG    GERMANY ENENSYS    FRANCE Entrust EU    SPAIN ENX    FRANCE ERA    FRANCE Ericsson Espana S.A.    SPAIN Ericsson France S.A.S    FRANCE Ericsson GmbH, Eurolab    GERMANY Ericsson Hungary Ltd    HUNGARY Ericsson Limited    UNITED KINGDOM Ericsson LM    SWEDEN Ericsson Telecomunicazioni SpA    ITALY Erik Sunell Consulting Oy    FINLAND Erillisverkot    FINLAND ErvoCom    SWITZERLAND ESA    NETHERLANDS ESD    AUSTRIA ETELM    FRANCE Etherstack Wireless Limited    UNITED KINGDOM ETS-Lindgren Europe    FINLAND ETUC    BELGIUM EURECOM    FRANCE EUROCONTROL    BELGIUM European Disability Forum    BELGIUM European GPR Association    UNITED KINGDOM European Patent Organisation    GERMANY Europol    NETHERLANDS Eurosmart AISBL    BELGIUM EUTC    BELGIUM Eutelsat Group    FRANCE EVE Compliancy Solutions    NETHERLANDS Evrotrust    BULGARIA Fabasoft AG    AUSTRIA Fastweb S.p.A.    ITALY FAU    GERMANY FBConsulting S.A.R.L.    LUXEMBOURG FBK    ITALY Federated Telecoms Hub    UNITED KINGDOM FEIG ELECTRONIC GmbH    GERMANY FELIS    SWITZERLAND FiberCop    ITALY FIWARE Foundation    GERMANY FOGUS    GREECE FONDAZIONE LINKS    ITALY FORCE Technology    DENMARK Fraunhofer    GERMANY Fraunhofer FHR    GERMANY Fraunhofer FOKUS    GERMANY Fraunhofer HHI    GERMANY Fraunhofer IIS    GERMANY Fraunhofer IKS    GERMANY Fraunhofer IVI    GERMANY Frequentis AG    AUSTRIA FRITZ!    GERMANY FSCOM    FRANCE Fundacio i2CAT    SPAIN Funkwerk Systems GmbH    GERMANY G Data CyberDefense AG    GERMANY G+D MS    GERMANY Gatehouse Satcom A/S    DENMARK GCFD    DENMARK GIE ANEC    LUXEMBOURG Gigaset Technologies    GERMANY GLEIF    SWITZERLAND GMV    SPAIN Google Ireland Limited    IRELAND Governikus GmbH & Co. KG    GERMANY GovStrat    BELGIUM Great Circle Design    UNITED KINGDOM Group 2000    NETHERLANDS GS1    BELGIUM GSE    UNITED KINGDOM GUnet    GREECE GW    FRANCE HAGER GROUP    FRANCE Halmstad University    SWEDEN Harman GmbH    GERMANY HbbTV    SWITZERLAND HCW    AUSTRIA HEAD acoustics GmbH    GERMANY Hella    GERMANY Hewlett-Packard Enterprise    FRANCE HI2    SPAIN Hillebrand GmbH    GERMANY HISPASAT SA    SPAIN HOME OFFICE    UNITED KINGDOM Honeywell Enraf BV    NETHERLANDS HTW Dresden    GERMANY HTW Saarland    GERMANY HUAWEI TECH. GmbH    GERMANY Huawei Tech.(UK) Co.. Ltd    UNITED KINGDOM Huawei Technologies France    FRANCE Huawei Technologies Italia    ITALY Huawei Technologies R&D UK    UNITED KINGDOM Huawei Technologies Sweden AB    SWEDEN Husqvarna AB    SWEDEN HZN    CROATIA IAV GmbH    GERMANY IBM Europe    GERMANY ICOM (C.E.P.) FRANCE    FRANCE ICS    UNITED KINGDOM ID Quantique    SWITZERLAND iDAKTO    FRANCE IDEMIA    FRANCE IDnow    GERMANY IDSGeo    ITALY IEE    LUXEMBOURG ILNAS    LUXEMBOURG IMDEA Networks    SPAIN IMEC    BELGIUM Imperial College London    UNITED KINGDOM Impinj    UNITED KINGDOM IMU    TURKIYE IN GROUPE    FRANCE Industrial System Institute    GREECE INESC TEC    PORTUGAL INFINEON TECHNOLOGIES    GERMANY InfoCert s.p.a.    ITALY Infovista SAS    FRANCE Infrabel - ICT    BELGIUM Inmarsat    UNITED KINGDOM INRIA    FRANCE INRIM    ITALY Insta Elektro GmbH    GERMANY Institut fur Informatik    GERMANY Institut Mines-Telecom    FRANCE Institute VEDECOM    FRANCE Instituto de Telecomunicacoes    PORTUGAL Intel Corporation (UK) Ltd    UNITED KINGDOM Intel Corporation SAS    FRANCE Intel Deutschland GmbH    GERMANY Intel Ireland    IRELAND Intel Sweden AB    SWEDEN InterDigital Belgium. LLC    BELGIUM InterDigital Finland Oy    FINLAND InterDigital France R&D, SAS    FRANCE InterDigital, Europe, Ltd.    UNITED KINGDOM International Amateur Radio    SWITZERLAND Internet of Trust    FRANCE Intersec    FRANCE Intertek    UNITED KINGDOM Intesi Group S.p.A.    ITALY Intracom Telecom    GREECE IOTECC GmbH    GERMANY IPCom GmbH & Co.KG    GERMANY IPlytics    GERMANY iProov    UNITED KINGDOM IPS S.p.A    ITALY IRT Saint Exupery    FRANCE IRT SystemX    FRANCE IS Laboratory    FRANCE ISAD e.V    GERMANY ISBIH    BOSNIA AND HERZEGOVINA ISEE SSU    UKRAINE ista    GERMANY ITRON SAS    FRANCE iTrust    IRELAND ITS    SWEDEN Jio Platforms    ESTONIA JK Consulting and Projects    GERMANY John Deere GmbH & Co. KG    GERMANY JOTRON a.s.    NORWAY JRC Dublin    IRELAND JSI GmbH    GERMANY Kapsch TrafficCom AG    AUSTRIA KEEQuant    GERMANY Kepler    GERMANY Keysight Technologies UK Ltd    UNITED KINGDOM Kimeggi    FRANCE Kings College London (KCL)    UNITED KINGDOM Kontron Transportation France    FRANCE KPN N.V.    NETHERLANDS KROHNE Messtechnik GmbH    GERMANY L.M. Ericsson Limited    IRELAND LASA    LITHUANIA LEA Networks    FRANCE LEGRAND FRANCE    FRANCE Leonardo SpA    ITALY LG Electronics Deutschland    GERMANY LG Electronics Finland    FINLAND LG Electronics France    FRANCE LG Electronics Polska    POLAND LG Electronics UK    UNITED KINGDOM Linux Foundation Europe    BELGIUM LKA Niedersachsen    GERMANY LKA NRW    GERMANY LMS    GERMANY Logalty    SPAIN Logius    NETHERLANDS Low Power Radio Association    UNITED KINGDOM LSTI SAS    FRANCE LUH-IKT    GERMANY LuxQuanta    SPAIN Luxtrust    LUXEMBOURG Magister Solutions Ltd    FINLAND Maketh Secure Limited    UNITED KINGDOM Malta Communications Authority    MALTA Marben Products    FRANCE Marine Rescue Technologies ltd    UNITED KINGDOM MARITIME AND COASTGUARD AGENCY    UNITED KINGDOM Matison    CROATIA MaxLinear    SPAIN MCCAA    MALTA MediaTek Finland    FINLAND MediaTek Germany GmbH    GERMANY MediaTek Sweden AB    SWEDEN MediaTek UK    UNITED KINGDOM MEDTRONIC BAKKEN RESEARCH BV    NETHERLANDS MEO    PORTUGAL Merqury Cybersecurity Limited    MALTA Mesaqin.com s.r.o (Ltd.)    CZECH REPUBLIC Meta Ireland    IRELAND Meta Platforms, Inc - FR    FRANCE Meta Platforms, Inc - UK    UNITED KINGDOM Methics Oy    FINLAND MICROCHIP TECHNOLOGY SARL    FRANCE Microsec Ltd    HUNGARY Microsoft Ireland    IRELAND MIMIT    ITALY MinEA    NETHERLANDS MINISTERE DE L'INTERIEUR    FRANCE Ministere Economie et Finances    FRANCE Ministry for Digital - Spain    SPAIN Ministry of Digital Governance    GREECE Ministry of Energy    HUNGARY Ministry of Transport SR    SLOVAK REPUBLIC Mitsubishi Electric RCE    FRANCE MMATI    CROATIA Motorola Mobility Espana SA    SPAIN Motorola Mobility France S.A.S    FRANCE Motorola Mobility Germany GmbH    GERMANY Motorola Mobility UK Ltd.    UNITED KINGDOM Motorola Solutions Germany    GERMANY Motorola Solutions UK Ltd.    UNITED KINGDOM Mozilla    GERMANY MSB    SWEDEN MUP RH    CROATIA MVG Industries    FRANCE Namirial    ITALY NASK    POLAND National Institute of Telecom.    POLAND National Technical Assistance    UNITED KINGDOM NATS    UNITED KINGDOM NBN    BELGIUM NCI Agency    NETHERLANDS NCIS    NORWAY NCSC    UNITED KINGDOM NCSR Demokritos    GREECE NDRE    SWEDEN NEC Europe Ltd    UNITED KINGDOM NEC Telecom MODUS Ltd.    UNITED KINGDOM Nedap    NETHERLANDS NEMERGENT    SPAIN NET CHECK GmbH    GERMANY NET INSIGHT AB    SWEDEN Netherlands Police    NETHERLANDS Network Rail    UNITED KINGDOM Nexburg    GERMANY Next G Cloud    ITALY Nimbus Technologieberatung    GERMANY Nitro Software Belgium NV    BELGIUM Nkom    NORWAY NMHH    HUNGARY Nokia Belgium    BELGIUM Nokia Corporation    FINLAND Nokia Denmark    DENMARK Nokia France    FRANCE Nokia Germany    GERMANY Nokia Hungary    HUNGARY Nokia Poland    POLAND Nokia UK    UNITED KINGDOM Nordic Semiconductor ASA    NORWAY NOVAMINT    UNITED KINGDOM Nowina Solutions    LUXEMBOURG NPL    UNITED KINGDOM NSAI    IRELAND NXP Semiconductors Netherlands    NETHERLANDS Obserwatorium.biz    POLAND Ocean Signal Limited    UNITED KINGDOM Odido    NETHERLANDS Ofcom (CH)    SWITZERLAND Ofcom (U.K.)    UNITED KINGDOM Onfido Ltd    UNITED KINGDOM OQTEC    LUXEMBOURG Orange    FRANCE Orange Belgium    BELGIUM Orange Romania    ROMANIA Orange UK    UNITED KINGDOM ORS    AUSTRIA Ostfalia HAW    GERMANY OTE S.A    GREECE OTT Hydromet GmbH    GERMANY OU Elvior    ESTONIA OVE    AUSTRIA PA Consulting Services Ltd    UNITED KINGDOM Pairpoint    UNITED KINGDOM Palo Alto Networks    NETHERLANDS PANASONIC R&D Center Germany    GERMANY PARK AIR SYSTEMS LIMITED    UNITED KINGDOM PDF Association    GERMANY PFA    FRANCE Philips International B.V.    NETHERLANDS Phoenix Contact GmbH & Co. KG    GERMANY Phoenix Testlab GmbH    GERMANY PIDS    NETHERLANDS Plan-S    TURKIYE PNO    GERMANY POLIMI    ITALY Polisen    SWEDEN POLITEHNICA Bucharest    ROMANIA Polizia di Stato    ITALY Post- and Telecom Admin.    ICELAND POST Luxembourg    LUXEMBOURG PQShield    UNITED KINGDOM PreHCM Services GmbH    GERMANY Product Security Guru    SWITZERLAND ProRail    NETHERLANDS Proximus Plc    BELGIUM PSCE    BELGIUM PTS    SWEDEN Q-Free ASA    NORWAY QipWorks    UNITED KINGDOM Qorvo Utrecht B.V.    NETHERLANDS Qualcomm Austria RFFE GmbH    AUSTRIA QUALCOMM Europe Inc. - Italy    ITALY QUALCOMM Europe Inc. - Spain    SPAIN Qualcomm Finland RFFE Oy    FINLAND Qualcomm France    FRANCE Qualcomm Germany    GERMANY Qualcomm Sweden    SWEDEN Qualcomm Tech. Netherlands B.V    NETHERLANDS Qualcomm Technologies Int    UNITED KINGDOM Qualcomm Technologies Ireland    IRELAND Queens University Belfast    UNITED KINGDOM QVega    CYPRUS R3 Solutions GmbH    GERMANY RADIODATA GmbH    GERMANY Radix Security GmbH    GERMANY RAIN Alliance    NETHERLANDS RATEL    SERBIA RATP    FRANCE Raymarine UK Limited    UNITED KINGDOM RCS S.p.A    ITALY Red Alert Labs    FRANCE Red Hat Limited    IRELAND REDCA    UNITED KINGDOM Reflection B.V.    NETHERLANDS Renault SAS    FRANCE Renesas Electronics Europe    GERMANY RFI SpA    ITALY RideOnTrack    BELGIUM RISE    SWEDEN Rivada Space Networks GmbH    GERMANY ROBERT BOSCH GmbH    GERMANY ROHDE & SCHWARZ    GERMANY Rohill    NETHERLANDS Royal Holloway    UNITED KINGDOM RPTU    GERMANY RTX A/S    DENMARK Rundfunk & Telekom    AUSTRIA RWTH Aachen (ika)    GERMANY SAFRAN DATA SYSTEMS    FRANCE Sagemcom Broadband SAS    FRANCE Samsung Electronics Czech    CZECH REPUBLIC Samsung Electronics France SA    FRANCE Samsung Electronics GmbH    GERMANY Samsung Electronics Iberia SA    SPAIN Samsung Electronics Nordic AB    SWEDEN Samsung Electronics Polska    POLAND Samsung R&D Institute UK    UNITED KINGDOM SandboxAQ    UNITED KINGDOM Satel Oy    FINLAND Sateliot    SPAIN SBS aisbl    BELGIUM Schindler    SWITZERLAND Schneider Electric Industries    FRANCE Scrive    SWEDEN Sealed sprl    BELGIUM Sectigo    SPAIN Sectra Communications AB    SWEDEN Security &Standards Associates    UNITED KINGDOM Security Service    SWEDEN Semtech Neuchatel SA    SWITZERLAND Sennheiser electronic SE    GERMANY Sensoriis    UNITED KINGDOM Sensus UK    UNITED KINGDOM Sepura Ltd    UNITED KINGDOM Sequans Communications    FRANCE SES S.A.    LUXEMBOURG Sfera s.r.l.    ITALY SGDSN    FRANCE SGS Brightsight BV    NETHERLANDS SGS Wireless    UNITED KINGDOM SHURE Europe GmbH    GERMANY SIAE Microelettronica SpA    ITALY SICK AG    GERMANY Siemens AG    GERMANY Signicat AS    NORWAY SIKORA GmbH    GERMANY Silicon Laboratories    HUNGARY Simoco    UNITED KINGDOM Sintesio, Foundation    SLOVENIA SIST    SLOVENIA Sisvel    LUXEMBOURG SK    ESTONIA SNCF RESEAU    FRANCE SnT - University of Luxembourg    LUXEMBOURG Software602 a.s.    CZECH REPUBLIC Somfy Activites SA    FRANCE Sonova Communications AG    SWITZERLAND Sony Europe Limited    UNITED KINGDOM SOS Alarm    SWEDEN source.dev    UNITED KINGDOM SpaceX    NETHERLANDS SPECTRONITE    FRANCE Sprava zeleznic    CZECH REPUBLIC SPRIND    GERMANY SSNS    HUNGARY ST Engineering iDirect    IRELAND St. Polten UAS    AUSTRIA Stellantis    FRANCE STIB-MIVB    BELGIUM Stiftelsen Funka    SWEDEN STMicroelectronics    SWITZERLAND StreamWide    FRANCE SUNET    SWEDEN Swiss Federal Railways Ltd    SWITZERLAND SWISSCOM    SWITZERLAND Swissphone Wireless AG    SWITZERLAND Switch Consult    BELGIUM SWR    GERMANY sysmocom    GERMANY Systemics PAB Sp. z.o.o.    POLAND Tait Europe Limited    AUSTRIA Tampere University    FINLAND TDF    FRANCE Techem Energy Services GmbH    GERMANY TELECOM ITALIA S.p.A.    ITALY Telefonica Germany GmbH    GERMANY TELEFONICA S.A.    SPAIN Telekom Deutschland GmbH    GERMANY TELENOR ASA    NORWAY Telerad    FRANCE Telesat International Limited    UNITED KINGDOM TeleTrusT    GERMANY Telia Company AB    SWEDEN Telit Communications S.p.A.    ITALY Teltronic    SPAIN Tencastle Limited    UNITED KINGDOM Tenfactorial Ltd    UNITED KINGDOM Terma A/S    DENMARK TEXAS Instruments    FRANCE THALES    FRANCE T-Mobile Austria GmbH    AUSTRIA T-Mobile Polska S.A.    POLAND TNO    NETHERLANDS Torizon    SWITZERLAND Toshiba    UNITED KINGDOM TRAFICOM    FINLAND Trafikverket    SWEDEN Trans Sped S.A.    ROMANIA Triorail    GERMANY Trust Agency    BELGIUM TTU    ESTONIA TU Braunschweig IST.hub    GERMANY TU Graz    AUSTRIA Tubitak Uekae    TURKIYE Turk Telekomunikasyon A.S.    TURKIYE TURKCELL    TURKIYE TUV SUD BABT    UNITED KINGDOM Ubiik    FRANCE Ubisense Ltd    UNITED KINGDOM UC    SPAIN UC3M    SPAIN UCL    UNITED KINGDOM UDUR    UNITED KINGDOM UK CAA    UNITED KINGDOM UKE    POLAND UL VS Ltd    UNITED KINGDOM Ultra Radio Ltd    UNITED KINGDOM UMA    SPAIN UMH de Elche    SPAIN UNE    SPAIN UNI    ITALY UNIBO    ITALY Uninfo    ITALY Union Inter. Chemins de Fer    FRANCE UNIPI    GREECE Universidad Politecnica Madrid    SPAIN Universitat Ulm    GERMANY University College Dublin    IRELAND University of Bristol, SIL    UNITED KINGDOM University of Murcia    SPAIN University of Oslo, IFI    NORWAY University of Oulu    FINLAND University of Sheffield    UNITED KINGDOM University of Twente    NETHERLANDS Unumplus    UNITED KINGDOM UofG    UNITED KINGDOM UPATRAS    GREECE UPV/EHU    SPAIN VAISALA OYJ    FINLAND Valeo    GERMANY VALID SOLUCIONES TECNOLOGICAS    SPAIN Validated ID    SPAIN VEGA Grieshaber KG    GERMANY VERIDAS    SPAIN Verizon Denmark    DENMARK Verizon Finland    FINLAND Verizon France    FRANCE Verizon Netherlands    NETHERLANDS Verizon Spain    SPAIN Verizon Sweden    SWEDEN Verizon Switzerland AG    SWITZERLAND Verizon UK Ltd    UNITED KINGDOM Vestel    TURKIYE ViaSat Satellite Holdings Ltd    UNITED KINGDOM VIAVI Solutions    UNITED KINGDOM VIVO MOBILE COMMUNICATION IBER    SPAIN Vodafone GmbH    GERMANY VODAFONE Group Plc    UNITED KINGDOM Vodafone Ireland Plc    IRELAND Vodafone Romania S.A.    ROMANIA Vodafone Telekomunikasyon A.S.    TURKIYE Volkswagen AG    GERMANY Volvo Car Corporation    SWEDEN Volvo Technology Corporation    SWEDEN VTT    FINLAND Vulnir    NETHERLANDS WE Certification Oy    FINLAND Westermo    SWITZERLAND WINGS    GREECE Wireless Partners S.L.L.    SPAIN Wirepas Oy    FINLAND Wi-SUN Alliance    UNITED KINGDOM Xiaomi Technology (Polska) sp.    POLAND Xiaomi Technology France    FRANCE Xiaomi Technology Germany GmbH    GERMANY Xiaomi Technology Italy srl    ITALY Xiaomi Technology Netherlands    NETHERLANDS Xiaomi Technology Spain S.L    SPAIN Xiaomi Technology UK Limited    UNITED KINGDOM Xilinx Ireland    IRELAND Yaesu Musen Co. Ltd.    UNITED KINGDOM Ygreky    FRANCE Yokogawa Europe B.V.    NETHERLANDS Yunex Traffic    GERMANY Zeata Security Ltd    UNITED KINGDOM ZES BVBA    BELGIUM ZITiS    GERMANY Zollkriminalamt (ZKA)    GERMANY ZTE Deutschland    GERMANY ZTE FRANCE SASU    FRANCE ZTE Italia    ITALY ZVEI    GERMANY

Hosting Hybrid meetings
When hosting hybrid meetings, its is critical that all participants, remote or physical has the best possible quality of sound and video.
This requires some technical setup in the meetingroom.
It is also important that basic procedures are in place to handle medical and other emergencies, in line with national practices such as the common European emergency number 112. The host of the meeting could be invited to briefly explain the safety procedures applicable to the premises at the beginning of the meeting.

Meeting room setup
When hosting a hybrid-meeting, the meeting facilities need to be prepared to connect the online participants and the physical participants. 
 
 Internet Connection 
 Make sure an stable, available and unobstructed - preferably a dedicated and exclusive - internet connection are available to the participants. As most meetings are conducted as hybrid, it is important that the participants can access the internet to make use of the systems for managing and conducting a transparent hybrid meeting. 
   
 Software 
 The MeetingHub platform, developed by ECO, provides a common space for the interaction of both physical and remote participants, thanks to common features such as a single raise-hand queue and a simple chat system. 
 For the online presentations, ECO uses the GoToMeeting tool. The ECO expert will facilitate the access to the account(s) needed at the meeting. 
 
 Hardware 
 At the ECO we use a dedicated computer to connect the meeting room to the GoToMeeting. 
 This dedicated computer, is connected to the room´s AV system. Once this dedicated computer accesses the GoToMeeting, the meeting room attendance is integrated and becomes part of the virtual meeting. 
 
 A schematic description of the connections deployed at the ECO is provided below: 
 
 
 Generally this is the guideline 
 Use a dedicated computer to maintain the connection between the meeting room and the GoToMeeting. This computer must access and be a participant in the GoToMeeting. 
 
 Connect the meeting room´s AV system to the computer which must access the GoToMeeting 
 The use of a camera to display the meeting room is recommended. Connect the camera to the computer which must access the GoToMeeting.   
 
 
 Additional hints: 
 At the ECO, an additional screen is provided to the Chair. The presenter sharing their screen on the GoToMeeting should use an extra monitor to handle the MeetingHub.,  This avoids  displaying to the participants sensitive information such as private chats or emails.

Test before a meeting
Before hosting a hybrid meeting, its always a good idea to test the setup. 
 ECO recommends the following steps to be tested: 
 
 
 Easy connecting and accessing the internet from a visitors perspective 
 
 
 
 
 Access to The MeetingHub from the venue 
 
 
 
 
 Access to GoTo and microphone processing in GoTo - i.e. does the sound from the microphone system at the venue relays to GoTo and vice-versa 
 
 
 
 
 If video is to be used - this should also be tested. 
 
 
   
 If your organisation do not have GoTo licenses, please sign up for 14 days free trial on this link: Get a free trial of GoToMeeting - GoTo 
 ECO can unfortunately not provide any access to GoTo prior to the meeting being held. 
   
 We sometimes see the problem that presenter appears to be sharing, but nothing is relayed to Goto - this is a firewall restriction at the location where the presenter is located. 
 For technical information about network and firewall settings please see this information from Allowlisting and Firewall Configuration - GoTo Meeting Support

Handling lost connections in meetings
The following provides a list of issues, incl. technical and procedural, to consider if the connection is lost: 
   
 Informing Online Participants   
 
 Immediately notify online participants via email or messaging platform about the lost connection and the steps being taken to resolve it: 
 Ensure clear and prompt communication to keep online participants informed and reduce frustration. To enable this option a mailing list with the participants of the group needs to be available outside the interrupted platform.  One option is to use the group mailing list available on the respective website for the group. To care for the availability of the list it should be considered downloading it before the meeting starts. 
 

 When informing online participants provide a clear timeline for when an update will be given regarding the connection status: 
 Give online participants a specific time frame to expect updates, helping to manage expectations and reduce uncertainty. 
 

 
 Attempting to Reestablish Connection 
 
 Check all connection points, including internet service and hardware: 
 Verify and troubleshoot all possible sources of the connection issue to restore communication promptly. Last resort could be running the meeting from phone hotspot. 
 

 Communicate with local IT / AV support and ECO IT support for immediate assistance: 
 Engage technical support to quickly identify and resolve the issue. 
 

 Restart the meeting platform and refresh the connection: 
 Sometimes a simple restart can resolve technical glitches and reestablish connection. 
 

 If possible, switch to an alternative platform or method of communication: 
 Utilize secondary platforms or communication methods to continue the meeting without significant delay. Goto meeting can be run independently from MHub but it requires sending the 9-digit Goto meeting code to the participants 
 

 
   
 Proceeding with Onsite Participants Only 
 This could take different forms depending on if online participants are not connected at all or just in a listen only mode. For the latter ordinary activity in the meeting can basically continue with lower efficiency and maybe rescheduling the agenda. In particular, even with participants in a listening in mode and with the availability of MHub, decisions (including voting) can in principle be made. 
 Dependent on the number of onsite and online participants it may be considered to continue the meeting with onsite participants only. 
 The decision to continue the meeting without the online participants is considered to be case by case to be taken by the respective group. In case the meeting cannot be continued, reschedule the meeting to a later date and time when all participants can be present. Ensure all participants can attend a rescheduled meeting to maintain inclusivity and fairness. 
 Ensure that all participants are informed promptly about the rescheduling and announce the meeting on the CEPT portal. 
   
 Handling Quorum for Voting 
   
 It is noted that only the ECC Plenary and the WG’s are entitled to vote, and the normal procedure applied is consensus and voting is usually avoided. However, it needs to be considered that a missing quorum could be used as an argument not to proceed with the meeting because there is a lack of administrations represented to take any decision. If a quorum is required for decision making and cannot be achieved with onsite participants only, the decision to continue the meeting should be taken by the group unanimously, and ,if possible, incl. the HoD’s participating online only.

Enhancing Clarity and Usability of ECC Deliverables
ECC Deliverables must comply with the relevant template , including both the editorial requirements and all annexes. Deliverables with multiple annexes and a high number of pages can make processing and readability challenging, especially for outside readers not involved in their development. 
 ECC Deliverables provide the basis for the development of, or contain itself, regulatory measures and must therefore be sound, with clear conclusions , agreed upon by the members of the groups to the maximum extent possible. 
 
 Key Principles for ECC Deliverables 
 1. Reproducibility of Studies 
 
 All studies underpinning ECC Deliverables must be reproducible by all participants. 
 Use open-source tools and methodologies , such as SEAMCAT , to ensure consistency and transparency. 
 Include clear and realistic assumptions, methodologies, and input parameters to enable independent replication. Provide all necessary assumptions together with a sufficiently detailed algorithmic description (e.g. pseudo-code). 
 
 2. Clarity and Conciseness 
 
 The main body of the ECC Deliverables, particularly ECC Reports, must include a clear summary and synthesis of all annexes to improve readability and clarify their status. 
 Raw material, input contributions or non-reproducible studies from input documents shall not be included in annexes. Annexes should only support the main body and not serve as repositories for raw data. 
 
 3. Structure and Content 
 
 ECC Deliverables must be concise, conclusive, and structured to present essential results and conclusions. 
 The Office is available to assist in applying the template and ensuring compliance with such requirements. 
 
 
 Best Practices for Drafting ECC Deliverables 
 For Chairs and Rapporteurs 
 
 Ensure that ECC Deliverables are drafted in accordance with the ECC template , both in terms of content and editorial requirements. Please note the “For contributors” section below. 
 Limit the number of annexes and avoid including raw or unprocessed input documents. 
 Include sound technical results with clear conclusions , agreed upon by the members to the maximum extent possible. 
 
 For Contributors 
 
 Documents to be considered at a meeting should be submitted to the Chair and the ECO contact at least one week prior to the meeting. 
 Submit contributions and studies using the ECC templates . Submit elements within contributions intended to be incorporated into ECC deliverables using the relevant templates 
 
 
 Support from the Office 
 
 The Office is available to support drafters, including offering introductions to the template for newly appointed chairs and rapporteurs. 
 The Office will assist in ensuring that ECC Reports are concise, reproducible, and aligned with the ECC’s regulatory objectives. 
 
 
 Final Notes 
 
 These guidelines apply to all ECC deliverables , including ECC Decisions, ECC Recommendations, ECC Reports and CEPT Reports . 
 The ECC Rules of Procedure (Edition 18) and ECC Working Methods (Edition 31) have been updated to reflect these principles.

Templates
General information on templates and their usage

Template overview
  
 ECO maintains the following templates: 
   
 
 x 
 y 
 z 
 
  

Flow of ECC deliverables


Instructions for the ECC report template
Introduction and general guidance 
 This annex contains instructions on the use of the ECC Report template. Please read carefully before commencing work on a new draft ECC Report. This annex should be deleted before finalisation of the document. It is suggested to save a separate copy of these instructions for reference. 
 
   Consider the ECC Style Guide and Use of ECC brand identity ; 
   Passive voice is used in the ECC deliverables (see ECC Style Guide 2.2); 
 Frequency ranges are normally written as “1500-1700 MHz”. In some specific cases “from 1500 to 1700 MHz” can be used; 
 The language is British English (see ECC Style Guide 2.4) – note in particular “-ise” instead of “-ize” – e.g. “harmonise”, “desensitise”; 
 Write numbers ‘one’ to ‘nine’ and ‘first’ to ‘ninth’ in full. 10 and above should appear as figures. Use preferably the following convention for numbers. Example of a number: “ 100000.00” (see ECC Style Guide 2.8). No separators used for large numbers, decimal points should use a dot “.”, 2 decimal places preferred (where applicable); 
 Units should be separated with a space, e.g. “5 m”, 60 dB” or “45 MHz”. Emission limits specified per bandwidth are written as “10 dBm/kHz” or “10 dBm/(4 kHz)” 
 Date format: “23 November 2011” (see ECC Style Guide 2.7); 
 
 Instructions on abbreviations 
 
 Abbreviations (uncapitalised) should be spelt out the first time they are used in the document, e.g.: "fixed service (FS)"., with the exception of commonly understood terms.   Note special format for “e.i.r.p.”, “pfd” 
 Radiocommunications services are uncapitalised (“fixed service”, “mobile service”), also “base station” and “earth station” 
 
 Instructions on the template 
 
 For assistance on an introduction and an overview of the template, please contact the ECO expert; 
 For issues with the locked template, please contact editorial@eco.cept.org . You may contact ECO when the problem occurs or you may request a future booking. ECO usually replies within one working day; 
 ECO is to review the final deliverable before it is submitted to the Working Group: 
 The correct template must be used; 
 The list of abbreviations must be finalised and consistent with abbreviations used; 
 The list of references must be finalised and consistent, see example in A3.2.6 ; 
 ECO needs to have at least two working days for finalising the editorial work before it is submitted to the Working Group. 
 
 Instructions for specific sections 
 Executive summary and conclusions 
 The Executive Summary should provide a short and concise explanation on the purpose of the respective ECC Report and should clearly indicate the covered subjects to which it applies. In addition, it should clearly explain the application of the document. 
 A conclusion may review the main points of the ECC Report. A conclusion might elaborate on the results of the ECC Report and suggest extensions. Typically the main conclusions are also included in the executive summary. 
 Table of contents 
 
 All annex headings level 1-3 appear in table of contents by default in order to assist with editing. For reports with long annexes this may be amended during final approval if necessary - please inform the ECO; 
 This is automatically styled and compiled from the headings, subheadings and page numbers from the document that follows. To update the Table of Contents move cursor within the table and press F9. 
 
 List of abbreviations 
 
 During drafting phase and public consultation, the table format will appear with a frame for ease of editing; 
 Before publication, ECO will reformat the table without visible frames; 
 The rapporteur is to add all abbreviations, references and explanations before the draft is submitted to the working group for public consultation approval; 
 During public consultation, ECO will only check consistency in the list of abbreviations; 
 Organisations’ names are to be written in English where applicable.   
 If translated English titles of national organisations are used include the country name in brackets, e.g.: 
 BNetzA = Federal Network Agency (Germany); 
 ANFR = National Frequency Agency (France) 
 
 Introduction 
 The introduction should succinctly provide the background and context to the work and outline the main aims of the report. 
 Definitions 
 
 if the Definitions (optional section) is not used, it has to be deleted. 
 
 List of references 
 
 The List of references is always the last annex of the ECC Report; 
 The rapporteur is to add all list of references before the draft is submitted to the working group for public consultation approval; 
 During public consultation, ECO will only check consistency in the list of references; 
 Titles are to be copied in as they appear in the source, so spelling and numbering may be different from the standard ECC style; 
 If hyperlinks are provided the full link must be shown; 
 The rapporteur is to decide and add version number and date if relevant. 
 
 Information about references to ECC deliverables: 
 
 If a draft version of an ECC deliverable is used, the reference has to show that a draft version is used. A footnote shall be added and the text “expected to be approved MM YYYY”. ECO keeps track of this and will update in https://docdb.cept.org/ accordingly; 
 Only approved ECC deliverables should be referenced. ECC input documents are only used as a reference in exceptional cases; 
 ECO is to keep a copy of the file together with the approved ECC deliverable in case of external requests. 
 For cases of multiple references to the same document within the main body, only include cross-references the first time on each page or sub-section. In tables, cross references are allowed on each line (see above example).Examples of references 
 
 For an ECC Report: 
 [1] 

 ECC Report 217 : "The Use of Land, Maritime and Aeronautical Earth Stations on Mobile Platforms Operating with NGSO FSS Satellite Systems in the Frequency Range 17.3-20.2 GHz, 27.5-29.1 GHz and 29.5-30.0 GHz”, approved February 2015, latest amendment January 2020 
   
 For an ECC Recommendation: 
 [2] 

 ECC Recommendation (15)01 : “Cross-border coordination for Mobile/Fixed Communications Networks (MFCN) in the frequency bands: 694-790 MHz, 1427-1518 MHz and 3400-3800 MHz”, approved February 2015, latest amendment February 2020 
   
 For an ECC Decision: 
 [3] 

 ECC Decision (19)04 : “The harmonised use of spectrum, free circulation and use of earth stations on-board aircraft operating with GSO FSS networks and NGSO FSS systems in the frequency bands 12.75-13.25 GHz (Earth-to-space) and 10.7-12.75 GHz (space-to-Earth)”, approved March 2020 
   
 For a CEPT Report: 
 [4] 

 CEPT Report 074 : “Report from CEPT to the European Commission in response to the Mandate on   spectrum for the future railway mobile communications system, Report A: Spectrum needs and feasibility (tasks 1 to 4)”, approved 3 July 2020 
   
 For an EC document (Decision or Directive): 
 [5] 

 Commission Implementing Decision (EU) 2019/784 of 14 May 2019 on Harmonisation of the 24,25-27,5 GHz frequency band for terrestrial systems capable of providing wireless broadband electronic communications services in the Union 
 [6] 

 Directive 2014/53/EU of the European Parliament and of the Council of 16 April 2014 on the harmonisation of the laws of the Member States relating to the making available on the market of radio equipment and repealing Directive 1999/5/EC 
   
 For an ETSI standard/specification/report (EN/TS/TR): 
 [7] 

 ETSI EN 303 980 ([Version number], date): “Harmonised EN for fixed and in-motion Earth Stations communicating with non-geostationary satellite systems (NEST) in the 11 GHz to 14 GHz frequency bands covering essential requirements of article 3.2 of the Radio Equipment Directive 2014/53/EU” 
 Editor's Note 1: 

 Rapporteur is to add version number and date if a specific version is used 
   
 For an ITU Report/Recommendation: 
 [8] 

 Recommendation ITU-R F.1494: “Interference criteria to protect the fixed service from time varying aggregate interference from other services sharing the 10.7-12.75 GHz band on a co-primary basis” 
 [9] 

 Report ITU-R SM.2421-0 (06/2018): "Unwanted emissions of digital radio systems" 
 Editor's Note 2: 

 Rapporteur is to   add version number and date if a specific version is used 
   
 For a journal paper: 
 [10] 

 Flood, I.D and Allen S.M: “The Fixed Links Frequency Assignment Problem with Equipment Selection”, Wireless Pers Commun, vol. 71, pp. 181-194, 2012 
   
 For 3GPP specifications/reports: 
 [11] 

 3GPP TS 37.104 V[X.Y.Z]: “E-UTRA, UTRA and GSM/EDGE; Multi-Standard Radio (MSR) Base Station (BS) radio transmission and reception, (Release 10)” 
 [12] 

 3GPP TR 36.942 V[X.Y.Z], Evolved Universal Terrestrial Radio Access (E-UTRA); Radio Frequency (RF) system scenarios, (Release 8) 
 Editor's Note 3: 

 Rapporteur is to add version number and date if a specific version is used 
 Style for referring to other publications inside the Report 
 a) 

 ECC Report 200, annex 2.5 [1] 
 b) 

 ETSI EN 302 208, figure 1 [2] 
 c) 

 TS 36.101, table 6.6.2.1.1-1 [7] 
 d) 

 CEPT Report 39, annex 3 [40] 
 e) 

 Recommendation ITU-R M.2101, section 3.4.1 [23] 
 f) 

 Recommendation ITU-R M.2101, page 79 [23] 
 Headings, lists and formatting 
 Headings 
 ECC Heading 1-4 will appear in the Table of contents; 
 All headings have margins at 0 cm, justified 
 
 Example: 
 
 
 
 Example: 
   
 
 Example: 
 
   
 
 Example: 
 
 
 Example: 
 Category five 
 this heading will not appear in table of contents 
 Annex headings 
 Annex ECC Heading 1-4 is used for the sections in the annexes 
 All headings have margins at 0 cm, justified 
 
 Example: 
 
 Example: 
 
 Example: 
 
 Example: 
 
 All headings have the margin at 0 cm, justified; 
 Annex ECC Heading 1-4 is used for the sections in the annexes; 
 If you need another subheading, please use ECC Heading no numbering; 
 
 Example: 
 Category five 
 this heading will not appear in table of contents 
 
 New styles 
 §   Five new additional styles are available in this latest template: 
 
 ECC HL bold and blue; 
 ECC HL bold and italics; 
 ECC HL italics and petrol; 
 ECC HL red; 
 ECC Numbered List level 2. 
 
 Removing styles 
 If you need to remove an existing style in body text then highlight the text you wish to update and choose "ECC Paragraph". The style will then be in the ECC Paragraph format, you have to pay attention to update special characters (e.g. subscripts and superscripts). See example below. 
 
 §   If you need to remove an existing style in body text then highlight the text you wish to update and choose "ECC Paragraph". The style will then be in the ECC Paragraph format, you have to pay attention to update special characters (e.g. subscripts and superscripts). 
 Example of bulleted lists 
 §   Bullet point level 1 (style: ECC Bullets Lv1); 
 §   Bullet point level 1 (style: ECC Bullets Lv1); 
 §   Bullet point level 2 (style: ECC Bullets Lv2); 
 §   Bullet point level 2 (style: ECC Bullets Lv2); 
 §   Bullet point level 1 (style: ECC Bullets Lv1); 
 §   Bullet point level 1 (style: ECC Bullets Lv1); 
 §   Bullet point level 2 (style: ECC Bullets Lv2); 
 §   Bullet point level 3 (style: ECC Bullets Lv3); 
 §   Bullet point level 1 (style: ECC Bullets Lv1). 
 Example of numbered lists 
 1 

 Numbered list level 1 (style: ECC Numbered list); 
 2 

 Numbered list level 1 (style: ECC Numbered list); if you have text below number the following layout is to be used: 
 a 

 Number 2a (style: ECC Number List level 2) 
 Example of lettered lists 
 a) 

 Lettered list (style: ECC Lettered List) 
 b) 

 Lettered list (style: ECC Lettered List); if you have text below number the following layout is to be used: 
 i) 

 Letter list level 2 (style: ECC Lettered List Level 2; 
 ii) 

 Letter list level 2 (style: ECC Lettered List Level 2. 
 List of styles used in the ECC Deliverables Template shown in alphabetical order 
 § 

 Cover page ‘approved DD MM YY’ 
 This style is used on the cover page only to specify the date of approval of deliverable.   
 § 

 Cover page ‘last update DD MM YY’ 
 This style is used on the cover page only to specify the last update of deliverable.   
 § 

 Cover page ‘Report No’ 
 This style is used on the cover page only to specify ECC Deliverable number. 
 § 

 Cover page ‘Report title/description’ 
 This style is used on the cover page only to specify title of the ECC deliverable. 
 § 

 Cover page ‘Table of Content’ 
 This style is auxiliary and kept in the list of styles in order to maintain Table of content in the deliverables. 
 § 

 ECC Annex heading 1 – 4 
 This style is used for different levels of Annexes heading.   
 § 

 ECC Bullets Lv1 – Lv3 
 This style is used for three levels of ECC bulleted list. 
 § 

 ECC Caption 
 This style is used for Figure and Table head. 
 § 

 ECC Editor’s Note 
 This style is used to show editor’s note and will be always shown with yellow highlight. 
 § 

 ECC Figure/graph centred 
 This style is used to position a Figure in the centre. 
 § 

 ECC Footnote 
 This style is used only for the footnotes in the documents in exactly the same way as in an ‘unlocked template’ document. 
 § 

 ECC Footnote number 
 This style could be used in case if it is necessary to align numbering of ‘ECC Footnote’. 
 § 

 ECC Heading 1 – 4 
 This style is used for different levels of Sections heading. 
 § 

 ECC Heading no numbering 
 This style is used for Heading 1 but without numbering.   
 § 

 ECC HL blue .... and so on 
 Those styles are used to highlight some text in the document and should be removed from approved deliverables. 
 Upon requests, ECC has added the following new styles in order to ease work while drafting the Report 
 §   ECC HL bold and blue, 
 §   ECC HL bold and italics 
 §   ECC HL italics and petrol 
 §   ECC HL red 
 When you want to remove an existing style, highlight the text choose the style ECC Heading or ECC Paragraph 
 § 

 ECC HL bold, subscript, superscript, underlined 
 Those styles are used to highlight some text in the documents and can be either kept or removed from approved deliverables. 
 § 

 ECC Hyperlink 
 This style is used to highlight a hyperlink. 
 § 

 ECC Lettered list 
 This style is used to create a lettered list. 
 § 

 ECC Numbered list 
 This style is used to create a numbered list. 
 § 

 ECC Numbered list, level 2 
 This style is used for text under ECC Numbered list. 
 § 

 ECC page Footer and ECC page Header 
 This is to be used for footers and headers. 
 § 

 ECC paragraph 
 This style is used as a body text. 
 § 

 ECC Reference 
 This style is used for the list of references. 
 § 

 ECC Table Header red font 
 This style is used for ‘ECC table header’ – red coloured letters. 
 § 

 ECC Table Header white font 
 This style is used for ‘ECC table header’ – white coloured letters. 
 § 

 ECC Table note 
 This style is used for ‘ECC Table note’. 
 § 

 ECC Table text 
 This style is used for the Table text.   
 Figures 
 General instructions for figures 
 
 Figure captions are positioned below the figure. 
 In the figure caption, only the first letter of the title is capitalised; all other words shall not be capitalised unless they are terms that would normally be capitalised); 
 Figure captions are without a full stop at the end; 
 Figure captions are advised to be concise as possible, recommended one line. If text is longer than one line, please add the explanation as text before or after the figure; 
 The figure and figure title is to be centred by using the style “ECC Figure/graph centered”; 
 Figures shall use automatic numbering - Arabic numerals, beginning with 1.. ascending numbering throughout the ECC deliverable, i.e. "Figure 1:"; 
 Figures are to be inserted “in line with text” 
 If two figures need to be next to each other then right click on the figure, select Wrap Text and Square option. 
 
 How to insert a figure caption 
 
 
   
 Example of a figure 
 
 Figure 1 : Cab-radio horizontal antenna pattern at 880 MHz 
 Tables 
 General instruction for tables 
 
 Table captions are positioned above the table; 
 In the table caption, only the first letter of the title is capitalised; all other words shall not be capitalised unless they are terms that would normally be capitalised); 
 Table captions are without a full stop at the end; 
 Table captions are advised to be concise as possible, recommended one line. If text is longer than one line, please add the explanation as text before or after the table; 
 The table and table caption are to be centred by using the style “ECC Figure/graph centred”; 
 Tables shall use automatic numbering - Arabic numerals, beginning with 1.. ascending numbering throughout the ECC deliverable, i.e. "Table 1:"; 
 Notes shall be descriptive and concise, if more text is needed put it below/above the table; 
 Figures are not allowed in table notes, they are to be placed below/above the table; 
 If your table needs a different layout such as two red header rows, please contact editorial@eco.cept.org , ECO will fix this and reply within one working day; 
 If the table is longer than a page length, the table number and title as well as column headings shall be repeated on each page. The template is designed to apply this automatically; 
 Avoid copying and pasting tables as pictures. If this is necessary, add a reference from where the table was copied. 
 
 How to insert a table caption 
 
 
 How to insert a table 
 
 
 If this does not work according to your expectations, please contact editorial@eco.cept.org with instructions , ECO will aim to reply within one working day; 
 Information on different kind of tables 
 Table 1 : Standard table format 
 
 
 
 
 
 Table style: ECC Table – red header 
 Centred margin (Note 1) 
 
 
 Table style: ECC Table – red header 
 Centred margin 
 
 
 
 
 
 
 Example of a subheading 
 
 
 
 
 Text left margin 
 Margin 0 cm 
 Style: ECC Table text 
 
 
 Text left margin 
 Margin 0 cm 
 Style: ECC Table text 
 
 
 
 
 Text left margin 
 Margin 0 cm 
 Style: ECC Table text 
 
 
 Text left margin 
 Margin 0 cm (Note 2) 
 Style: ECC Table text 
 
 
 
 
 Note without a number refers to the entire table 
   
 Note 1: test to be tested, test to be tested, test to be tested test to be tested test to be tested test to be tested test to be tested test to be tested 
 Note 2: test 
 Note 3: notes with numbers are to be hanging 1 cm like in note 1 in order to ease readability 
 
 
 
 
 
 Example of a standard table: 
 Table 2 : Requirements on RMR cab-radio receiver characteristics 
 
 
 
 
 
 Parameter 
 
 
 Value 
 
 
 
 
 
 
 Level of the wanted signal 
 
 
 Sensitivity +3 dB 
 
 
 
 
 Maximum 5 MHz LTE interfering signal in 880-915 MHz (Note 1) 
 
 
 -33 dBm (Note 2) 
 
 
 
 
 The antenna connector of the radio module is the reference point. 
 Note 1: This requirement covers both blocking and third-order intermodulation 
 Note 2: -36.2 dBm for a desensitization of 1.7 dB is equivalent to -33 dBm for a desensitization of 3 dB 
 
 
 
 
 
 Example of an alternative table layout with 2 heading rows: 
 Table 3 : MFCN BS selectivity increase 
 
 
 
 
 
 RMR carrier 
 
 
 MFCN BS selectivity increase 
 
 
 
 
 
 
 compared to CEPT Report 39 [4] 
 
 
 compared to TS 137 104 [9] 
 
 
 
 
 10 MHz LTE/NR in 1900-1910 MHz 
 
 
 24.3 dB 
 
 
 40.6 dB 
 
 
 
 
 
 Example of an alternative table layout with merged cells: 
 Table 4 : LTE/NR FRMCS high-power cab-radio characteristics 
 
 
 
 
 
 Parameter 
 
 
 FRMCS BS 900 MHz range 
 
 
 FRMCS BS 1900 MHz range 
 
 
 Reference 
 
 
 
 
 
 
 Channel bandwidth 
 
 
 LTE: 1.4 or 5 MHz 
 NR: 5 MHz 
 
 
 10 MHz 
 
 
 ETSI TS 136 101 [10] 
 ETSI TS 138 101-1 [11] 
 
 
 
 
 NR: 5.6 MHz 
 
 
   
 
 
 Note 
 
 
 
 
 Occupied bandwidth 
 
 
 LTE: 1.08 or 4.5 MHz 
 NR: 4.5 MHz 
 
 
 LTE: 9 MHz 
 NR: 9.36 MHz 
 
 
 ETSI TS 136 101 [10] 
 ETSI TS 138 101-1 [11] 
 
 
 
 
 NR: 5.04 MHz 
 
 
   
 
 
 Note 
 
 
 
 
 Maximum output power 
 
 
 31 dBm with UL power control 
 
 
 Railway industry’s request 
 
 
 
 
 Maximum e.i.r.p. 
 
 
 33 dBm with UL power control 
 
 
   
 
 
 
 
 ACLR 
 
 
 37 dB 
 
 
 ETSI TS 136 101 [10] 
 Power Class 1 (note 1) 
 
 
 
 
 Note: The 5.6 MHz channel bandwidth is considering a transmission bandwidth of 28 RB between 919.6725 and 924.7125 MHz, reflecting a possible 5.6 MHz NR channel. This is understood to be compatible with NR lower layers, subject to additional standardisation work, as necessary, to confirm and further specify this. 
 Note 1: For a Power Class 3 UE, ACLR is 30 dB. 
 
 

 
   
   
   
   
   
 
 
 
 
 Equations 
 General information about equations 
 
 Equation numbers are placed in brackets with right margin 
 Equations should use the in-built equation tool to provide a consistent format. 
 References to equation symbols in text should use italics 
 All equations are to have automatic numbering before approval for public consultation 
 
 Instructions for Equations with automatic numbering 
 Method 1 (copy existing template): 
 1. 

 Copy and paste the entire frame below and edit as necessary; 
 2. 

 Right click the equation number, “(1)”- and  select “update field” 
   
 
 
 
 
 
 
 
 ( 1 ) 
 
 
 
 
   
 Method 2 (save template to gallery): 
 1. 

 Copy the entire frame above 
 2. 

 Select Insert->Equation->Save Selection to Equation Gallery. Choose a suitable name, e.g. “ECC Equation” 
 3. 

 The numbered equation template will now be available for all new documents on your computer under Equation -> General (below the Built-In list) 
 
 
 Example of an equation 
 The total permitted interference : 
 
 
 
 
   
 
 
 
 
 
 ( 2 ) 
 
 
 
 
 Where: 
 
 I IB is the total permitted interference at the antenna connector in dBm; 
 D is the acceptable degradation in receiver sensitivity, or desensitisation, in dB; 
 N is the receiver thermal noise power in dBm.

CEPT Style and Brand Guide
Introduction Welcome to the CEPT family style guide. This comprehensive document replaces all previous guidelines and unifies our visual and written communication across CEPT, its three business committees (ECC, Com-ITU, and CERP), and its permanent office the European Communications Office (ECO). Following this guide ensures a cohesive and professional brand identity that reflects our commitment to excellence in telecommunication, radio spectrum, and postal regulations. 
 How to use the guide This guide is designed to help you maintain consistency in all visual and written communications for the CEPT family. Each section provides clear guidelines and examples to ensure the correct application of our brand elements. 
 Revision History 
 
 
 
 Date 
 Version 
 Remarks 
 
 
 01.10.2026 
 1 
 Initial release 
 
 
 
 Brand description 
 Who we are 
 The European Conference of Postal and Telecommunications Administrations (CEPT) is an organisation where policymakers and regulators from 46 countries across Europe collaborate to harmonise telecommunication, radio spectrum, and postal regulations to improve efficiency and coordination for the benefit of European society. CEPT is a voluntary association of European countries that seeks to deliver greater efficiency through effective coordination, creating a dynamic market in European posts and telecommunications. CEPT conducts its work through three autonomous business committees (ECC, Com-ITU, and CERP). The chairs of these committees form the organisation’s Presidency, supported by the central office, the ECO, in Copenhagen, Denmark. 
 The ECO provides expert advice and administrative support to CEPT, facilitating the effective and transparent development and delivery of its policies and decisions. 
 Our values 
 
 Professionalism : Upholding the highest standards of behaviour and ethics, committed to excellence, precision, and integrity. 
 Leadership : Leading the transformation of Europe's postal and electronic communications landscape through strategic initiatives and collaboration. 
 Collaborative Workforce : Believing in the power of collaboration, where the sum is greater than the parts. 
 Cohesion : Uniting diverse voices and harnessing their collective power as facilitators. 
 Facilitation : Providing a platform for dialogue, consensus-building, and decision-making to ensure smooth collaboration and effective outcomes. 
 Subtlety and modesty : Understanding that impactful leadership often comes from empowering others and working behind the scenes to support and coordinate. 
 Expert community : Valuing our greatest asset - our collective of experts whose knowledge guides our actions and strategies. 
 
 Written communication 
 Tone of voice and consistency Consistency across communications: Consistency is essential in reinforcing the CEPT family brand and maintaining a uniform tone across all communication. It ensures that every piece of writing aligns with our core values and adheres to the guidelines established in this document. Consistency in language, tone, and style strengthens our brand identity and supports transparent and professional communication 
 
 Professionalism : Our tone is always professional and respectful. We use precise and accurate language to convey our commitment to excellence and integrity, ensuring our communications are credible and trustworthy. 
 Facilitation : We speak confidently and clearly, demonstrating our role as facilitators in the telecommunications sector. Our language is decisive and forward-looking, inspiring trust and confidence in our audience. 
 Collaboration : Our tone is inclusive and supportive, reflecting our belief in the power of teamwork and partnership. We use language that fosters a sense of community and collective effort, emphasising "we" rather than "I." 
 Cohesion : We use a unifying tone that brings diverse voices and perspectives together. Our language emphasises harmony and the strength of working together towards common goals. 
 Facilitation : Our tone enables and supports discussions and decision-making processes. We use language that helps facilitate understanding and consensus among our stakeholders. 
 Subtlety and modesty : We communicate with humility and respect, avoiding boastfulness. Our language is modest and focused on collective achievements rather than individual successes. 
 Expertise : Our tone is knowledgeable and informative, reflecting our deep expertise in telecommunications. We use technical language appropriately, ensuring it is accessible to our audience without overwhelming them with jargon. 
 
 Language usage 
 
 The language used in all CEPT family communications must be clear, precise, and appropriate for our audience. This ensures that our messages are easily understood and professionally presented. 
 · 

 Plain English : Use plain English in all written materials. Keep sentences and paragraphs short, use everyday language, and avoid jargon unless necessary. When technical terms are required, define them clearly to ensure accessibility. 
 · 

 Active voice : Employ the active voice to make communications more direct and engaging. For instance, "The CEPT team completed the project" is preferred over "The project was completed by the CEPT team”. 
 · 

 British English : Adhere to British English spelling and grammar conventions. Examples include using "organise" instead of "organize" and "centre" instead of "center." 
 · 

 Formality and tone : Tailor the level of formality based on the document type. Use a formal tone for official reports and technical papers, while a more informal tone is suitable for newsletters, social media, and internal communications. 
 Document structure 
   
 Headings and subheadings : Use clear and descriptive headings to organise content into sections. Subheadings should be used to divide sections further and should be formatted consistently. 
 Numbering : Number sections and subsections logically to guide the reader through the document. Sequential numbering, such as 1.1, 1.2, etc., helps maintain a clear structure for longer documents. 
 Paragraphs : Write in short, focused paragraphs, each covering a single topic. This enhances readability and keeps the document well-organised. 
 Tables and figures : Include tables and figures to summarise data or visually represent information. Label them clearly and include a brief explanation to clarify their relevance to the content. 
 Footnotes and references : Use footnotes or endnotes to add supplementary information without disrupting the flow of the main text. References should be cited appropriately, following the relevant style guide. 
 Appendices : Place supplementary details in appendices rather than in the main text. Reference these appendices in the main sections to guide the reader to additional information. 
 Longer documents 
 For documents exceeding 10-15 pages or those that are complex and detailed, include the following elements: 
   
 · 

 Table of contents : start with a table of contents to facilitate easy navigation. 
 · 

 Executive summary : provide a summary at the beginning to give an overview of the document’s key points. 
 · 

 Numbered pages and sections : Ensure the pages are numbered, and the document is broken down into clearly numbered sections. 
   
 Document formatting 
 Line spacing 
 Select a line spacing between 1.15 and 1.5 that best suit your document's purpose and personal preference to ensure optimal readability and professional appearance. This flexibility allows you to adjust the text density to enhance clarity and ease of reading. However, for templates, always set line spacing to 1.15. 
 Paragraph spacing 
 Add spacing between paragraphs to separate them, improving the overall readability of the document. Text alignment 
 · 

 Primary alignment: The default for most text should be left-aligned, as this is the most readable format for long text passages. It’s especially suitable for digital documents, presentations, and most printed materials. 
 · 

 Avoid centered text: Centered text is more complex and should be reserved for specific elements like headings, subheadings, or pull quotes. It should not be used for paragraphs or large blocks of text. 
 Bullet points 
 · 

 Avoid single bullet points; if you only have one point, integrate it into the main text. 
 · 

 Minimise punctuation within a bulleted list; a period is typically only necessary if the bullet point is a complete sentence. 
 · 

 Begin each bullet point with a lowercase letter unless the point is a complete sentence. 
 · 

 Numbered lists are best for sequential steps, while bulleted lists work well for non-sequential items of equal importance. 
 Images 
 Ensure the use of relevant images from the library that support the text and enhance the content's visual appeal. The images should be directly related to the content and help break up the text in a way that improves readability. Please find a selection of images in the ´image chooser’ in the Microsoft office package. 
   
   
 Punctuation and grammar 
   
 Full stops and commas 
 · 

 Use a single space after full stops and commas 
 · 

 Do not use full stops in abbreviations. 
   
 Inverted commas 
 · 

 Use “double inverted commas” for direct quotes. 
 · 

 Use ‘single inverted commas’ for emphasis or a quote within a quote. 
 · 

 For quoted speech, open the inverted commas at the beginning of each paragraph and close them only at the end of the final paragraph if the speech continues across multiple paragraphs. 
   
 Hyphens and dashes 
 A dash (–) indicates a pause or break in a sentence, adding emphasis or setting off additional information. Insert a space on either side of the dash for readability. Be careful not to overuse dashes, as they can interrupt the flow of the text. 
   
 A hyphen (-) is half the length of a dash and is used to connect words or parts of words, such as in compound expressions (e.g., "well-known author"). Hyphens should also be used to avoid ambiguity in certain words (e.g., "re-sign" vs. "resign"). 
   
 Avoid using hyphens in the following cases: 
   
 · 

 Words starting with 'e', such as "email" instead of "e-mail." 
 · 

 Adverbs ending in '-ly,' for example, "highly regarded" instead of "highly-regarded." 
 · 

 Common compound words are now standardised without hyphens, such as "online" instead of "on-line." 
 · 

 Prefixes, unless a hyphen is needed to avoid confusion, for example, "coordinate" instead of "co-ordinate." 
     
 Additional formatting details 
 Abbreviations and acronyms 
 Always write abbreviations out in full upon first use, followed by the abbreviation in brackets. An exception is made for abbreviations that are so familiar they are more commonly used in their shortened form rather than fully spelt out (e.g., MHz, GHz, Wi-Fi). 
   
 Acronyms are formed from the initial letters of a series of words and are typically pronounced as a word (e.g., "NATO"). Initialisms, on the other hand, refer to abbreviations formed from the initial letters of a series of words but are not pronounced as a word (e.g., "ECC" or "ITU"). 
   
 In general, acronyms do not require the definite article "the" (e.g., NATO), whereas initialisms usually do (e.g., "the ECC", "the ITU"). Always use uppercase letters for acronyms and initialisms unless the organisation prefers lowercase. 
   
 See a complete list of abbreviations here . 
   
 Date and time formatting 
 Date: 23 November 2024. 
 Time: Use the 24-hour clock format: 08:00 and 14:00. 
 
 
 Figures and numbers 
 Write numbers ‘one’ to ‘nine’ and ‘first’ to ‘ninth’ in full. Use figures for ten and above. The preferred format for numbers (use “.” for decimals): 1.00, 10.00, 100.00, 1000.00, 100000.00, 1000000.00. 
 Telephone numbers 
 Include the country code (preceded by ‘+’) followed by the subscriber number. Use the format the number holder prefers, e.g., +45 33 89 63 00. 
   
 Percentages 
 When writing percentages, use the word ‘per cent’. The symbol ‘%’ can be used in tables and formal deliverables. 
 
   
 Logo 
   
 This guide provides several CEPT family logo variants that suit different contexts and requirements. Each variant is crafted to ensure brand consistency across all communications while offering flexibility for specific applications. 
   
 · 

 Primary CEPT Logo : This is the main logo, representing CEPT exclusively. It should primarily be used in formal communications directly from CEPT. 
 · 

 Text-Only Logos : These simplified logos consist solely of text and are suitable for limited space or a minimalist design. The business units can use these logos in smaller digital formats, such as website footers or email signatures, as needed. 
 · 

 Branded CEPT Logos : Each of the four business units under CEPT has a unique logo combining the primary CEPT emblem and the unit’s name. These branded logos allow each organisation to maintain its distinct identity while visibly aligning with CEPT’s brand. Business units may use these logos in their communications, ensuring a clear link to CEPT. 
   
 Logo variants: 
 · 

 Full colour: This is the primary and preferred version of the logo for all general use, especially on the web and digital communications. 
 · 

 Black and white: Perfect for use in documents, presentations, or simple designs where colour isn’t necessary. 
 · 

 Negative white: A white version on a transparent background, ideal for dark backgrounds to ensure visibility. 
 File Formats: 
 · 

 SVG : Scalable Vector Graphics (SVG) files are ideal for digital and web use where high resolution and scalability are needed. Use SVG files when logos are displayed at varying sizes, such as on websites or large screens, to ensure the logo remains sharp and clear. 
 · 

 PNG : Portable Network Graphics (PNG) files are best for fixed-size digital uses, such as social media posts or email signatures. PNG files support transparent backgrounds and are ideal for applications with a smaller file size. 
   
 Each logo variant is available in multiple formats and resolutions to ensure optimal clarity across digital and social media platforms. Using the correct version and file type for each context helps maintain CEPT’s professional and cohesive brand image across all communications. 
   
 Practical guidelines for logos 
 · 

 Placement : Place the logo in a prominent location, typically at the top left on documents. 
 · 

 Clear space : Always maintain a clear area around the logo to prevent clutter. As a rule of thumb, leave a space equivalent to the height of the logo’s letters on all sides. 
 · 

 Minimum size : To keep the logo clear and legible, avoid scaling it down too much. For digital use, the logo should be no smaller than 40px in height to ensure clarity on screens. 
 · 

 Background colours : 
 o 

 Use the full-colour logo on white or light backgrounds. 
 o 

 For dark backgrounds, use the white (negative) logo. 
 o 

 Avoid placing the logo on backgrounds with low contrast or busy patterns that may hinder visibility. 
 · 

 Do’s and Don’ts : 
 o 

 Do keep the logo proportional; avoid stretching or squashing it. 
 o 

 Do not change the logo’s colours, apply shadows, rotate, or add any effects. 
 o 

 Do not add other elements too close to the logo, as this may affect its visibility and impact. 
   
 Find all logos here. [link] 
 
 
 
 
   
 
 
 
 CEPT 
 
 
 
 ECC 
 
 
 
 Com-ITU 
 
 
 
 CERP 
 
 
 
 ECO 
 
 
 
 
 
 Colours Colours of entities 
 Beyond our logos and distinct names, each entity within the CEPT family uses colours to establish its brand identity. These colours represent each entity’s specific character and focus while maintaining a cohesive appearance. 
 Given that several of our entities previously used shades of blue, we have continued this tradition by selecting a range of blue tones for our new palette. This choice respects our historical colour schemes and aligns with standard practices in our industry, where blue is often associated with professionalism, reliability, and trust. 
 Using these specific colours ensures that each part of the CEPT family is easily identifiable and retains its unique brand identity while contributing to a unified visual presence. These are the five blue colours: 
   
 Example: 
 Basic colours 
 In addition to the five blue colours, we have five basic colours for use across entities: black, white and three shades of grey. 
 Grey colours are known for harmonising with a wide range of other colours, especially blue, which is often associated with professionalism and reliability. The grey tones create a neutral base that allows the blue shades to stand out and take centre stage, ensuring the visual identity remains clear and cohesive. 
 By consistently using these three primary colours across the web and office suite, we can maintain a professional and cohesive visual identity. The colours are versatile and can be adapted to various needs and media. 
 These are the basic colours. 
   
 Practical guidelines for basic colours 
 Light grey / white 
 · 

 Web : Use white as the primary background for web pages to ensure a clean, bright interface that allows blue elements to stand out. 
 · 

 PowerPoint : Apply light grey sparingly in presentations, primarily for headers or small design elements, avoiding full-slide backgrounds to reduce ink usage when printing. 
   
 Medium grey 
 · 

 Web : Use medium grey for secondary backgrounds, such as sidebars, footers, and less prominent sections. It can also be used to structure borders around images or boxes. 
 · 

 PowerPoint : Apply medium grey for subtle background elements like headers or small design features, ensuring it contrasts nicely with lighter and darker shades. Avoid using it as a full-slide background. 
 Dark Grey 
 · 

 Web : Dark grey is ideal for body text, subtitles, and captions, ensuring readability against lighter backgrounds. It’s also effective for links or buttons that need to stand out. 
 · 

 Word : Use dark grey titles. It’s also suitable for borders and accent elements in documents. 
 · 

 PowerPoint : Employ dark grey for key text elements like titles, bullet points, and essential information, ensuring visibility against lighter slide backgrounds. 
 Typography Typography plays a central role in establishing a clear, professional, and cohesive visual identity across the CEPT family. To ensure both consistency and practical usability across platforms, CEPT uses a platform-specific typographic system. Inter is used for all web and digital interfaces. It is a modern, highly readable typeface optimised for screen use, supporting clear hierarchy and accessibility across devices and screen sizes. 
 For desktop documents and presentations created in the Microsoft Office suite, Segoe UI is used. Segoe UI is the standard system font on Windows and is therefore available to all users without additional installation. Its visual characteristics are closely aligned with Inter, ensuring a consistent typographic appearance across platforms. Font sizes are defined per platform to achieve visual consistency and readability rather than exact numerical matching. Due to natural differences in font metrics between typefaces, sizes may vary slightly between web and Office applications while maintaining the same visual hierarchy. Practical guidelines for web 
 Font:  Inter  
 Body Text: 16px, Regular, black H1: 32px, Bold, dark grey 
 H2: 24px, Bold, dark grey 
 H3: 20px, Semi-Bold, dark grey 
 Call-to-actions*: 14px, Semi-Bold, dark grey 
 Footnotes: 12px, Light (300), medium grey 
 *   A call-to-action (CTA) on a website is a prompt that encourages users to take a specific action. Examples include signing up, learning more, clicking here, downloading, and contacting us. These CTAs should be clear, concise, and stand out visually to guide users effectively. 
 Practical guidelines for Office Suite Font: Segoe UI (Windows Default) Word : 
 Body Text: 12pt, Regular, black  
 H1: 20pt, Bold, dark grey 
 H2: 16pt, semi-bold, dark grey 
 H3: 14pt, medium (500), dark grey 
 Hyperlinks: standard hyperlink blue 
 Footnotes: 9pt, Light (300), medium grey 
   PowerPoint : Title slides: Title: 44pt, Bold, dark grey Subtitle: 24pt, Regular, medium grey 
 Content slides : 
 Headings: 32pt, Bold, dark grey Body: 20pt, Regular, dark grey 
 Footnotes: 14pt, Regular, medium grey 
 Graphic elements 
   Icons 
 Below are some examples of the icons you can choose from. We work with two different formats for icons, each with its own advantages: 
 SVG : This format is good because it can be resized to any size without losing quality. It’s optimal for websites where icons must look sharp at any size. 
 · 

 PNG : This format is used when the icon's size is fixed and high-quality details, such as transparency, are required. It is ideal for presentations or printed materials where the icon's size won’t change. 
   Using both formats ensures that our icons look good no matter where they are used. 
 
 
 
 
   
 
 
   
 
 
 
 
 
 All icons can be found here . [ link ] 
 Illustrations Illustrations and graphic elements can be used for presentations and other places that need visual support. They can be found here . [ link ] 
     
 Social media 
 This style guide section focuses on creating content for our LinkedIn page. Here, you will find guidance on content formats and pillars to ensure our communications are engaging, professional, and aligned with our brand values. 
 In the following sections, you can find inspiration on different content formats and practical tips to maximise their impact. Additionally, we outline selected content pillars that can inspire themes and topics for writing. 
 Following these guidelines will help maintain a consistent and impactful LinkedIn presence that supports our organisational goals. 
 Content formats 
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 Documents : These are created as PDFs, with around 12 slides with 25-50 words each. Add text when posting, but ensure the overall length of the text is under 500 characters. 
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 Videos : The ideal length is 1-2 minutes. Focus on the first 8 seconds to capture attention and include a clear call to action. 
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 Text + Image : Ideal text length is 900-1,200 characters. Use genuine photos and limit images to five. 
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 Articles : Aim for 800-1,200 words with short paragraphs and headlines. Publish on weekdays and optimise for SEO. 
 Content pillars 
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 Personal stories : Humanise the brand with personal stories and experiences. 
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 Thought leadership : Share in-depth knowledge through white papers and articles. 
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 Industry insights : Use third-party content to inform the audience about industry trends. When incorporating third-party content to provide industry insights, ensure you have the appropriate rights or permissions. Properly attribute the content to its source and verify its accuracy and relevance to maintain the trust and professionalism of our communications. 
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 Product/Service highlights : Update on product specifications and new releases. 
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 Event announcements : Communicate company-organised events and employee participation. 
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 Employer branding : Highlight career opportunities and company culture. 
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 Social responsibility : Showcase the company’s commitment to sustainability and equality. 
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 Customer-generated content : Leverage reviews and testimonials. 
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 Behind-the-scenes : Provide a glimpse into daily operations and company culture.