# Electronic Working Arrangements

It is widely recognised within CEPT that Electronic Working Methods have a big potential to increase the efficiency of the working process, broaden participation and at the same time reduce expenses.

The Office evaluated, proposed and aid practical implementation of the [MeetingHub](https://ecowiki.atlassian.net/wiki/spaces/CW/pages/1474658 "https://ecowiki.atlassian.net/wiki/spaces/CW/pages/1474658") software, the proposed ECO solution for hybrid meetings in groups and in workshops.

# Netiquette

There is a need to establish netiquette to ensure that communications in online tools are efficient:


###  

### <u>Hybrid Meetings</u>

##### <u>  
Before the meeting:</u>

- In meetings where decisions are being taken it would be important that participants register by the deadline. It would not be appropriate to allow last minute requests to join the meeting unless the need is justified.
- Ideally, there should be one spokesperson per delegation on each topic. The delegations consisting of more than one participant are encouraged to discuss/coordinate offline their interventions on each topic.
- Any details related to voting procedures would need to be communicated to the participants in advance.
- Log onto the MeetingHub either you are attending the meeting physically or from remote.
- Each participant who joins virtually would need to be identified and validated against the list of registered participants before the chair formally starts the meeting. Participants are encouraged to use a common format for their identification when updating their names on the GoToMeeting :

a) **“*****A*****” for administration / “*****O*****” for observer**

b1) For administration: ***name of the country or country code***

b2) For observer: ***MoU/LoU-partner / organisation***

c) *name of the participant*

Example: ***A – SUI – Mario Rossi***  
***O – Prozess Gmbh – Franz Kafka***

The chair, vicechair, secretary and ECO expert will put only their role and name, for example:

***ECC Vicechair - Name***  
***ECC Technical Secretary - Name***

- Any participants not registered should be asked to leave.
- Anonymous users attending virtually will be asked to identify themselves using the features available in the software so that their name appears correctly on the screen. Unidentified users will be removed from the meeting.
- Participants should not forward the connection details to colleagues who are not registered. The details are available to all registered participants.
- If participants from the same organisation need to share a microphone they should communicate this to the other participants so it is clear who is speaking.

##### <u>During the meeting - GotoMeeting / mHub</u>

- Use a headset to attend the meeting as appropriate.
- Keep your camera switched-off, except when you are invited by the chair to switch it on.
- Activate your microphone only after chair gives you the floor. Keep your microphone muted when you do not have the floor.
- The MeetingHub has to be used to ask for the floor (raise hand) by all the participants.
- The MeetingHub chat should be used only for matters directly relevant to the ongoing discussion (e.g. short comments that do not require verbal interventions, to support the views of the speaker, or to share links to relevant documents). Participants should keep a polite and respectful tone and they should refrain from engaging in incidental or off-topic discussions within the chat.
- Keep your intervention concise and clear. The intervention may be concluded by stating “This concludes my intervention. Thank you, chair.” After your intervention, lower your raised hand via the MeetingHub.
- The chair, vicechair and technical secretary/ECO have the right to mute participants who do not comply with the above rules.

### Messenger systems ([Signal](https://wiki.cept.org/books/chat-system/chapter/signal-chat "Signal Chat"))

- <span lang="en-dk">ECO is managing Signal Messenger chat system in working groups and project teams on request.</span>
- <span lang="en-dk">The chat should be used only for matters directly relevant to the ongoing discussion, keeping a polite and respectful tone. Participants should refrain from engaging in incidental or off-topic discussions within the chat.</span>
- <span lang="en-dk">Indicate clearly your name in the chat. In Signal Messenger you can also make use of the "Member Label" in the individual chat groups if you require distinct naming or title in specific groups.</span>
- <span lang="en-dk">Be sure to connect to the chat groups well in advance of meetings where used. Admission is by application, and some delay may be expected before admission.</span>

# Overview of CEPT/ECC meeting formats

**Information for external parties**

An overview of the typical format/setup of CEPT/ECC meetings is provided below, for particular benefit of external parties – e.g. contractors involved in technical/administrative support for these meetings.

The ECC and its various sub-groups hold multi-day meetings of between around 20-100 physical participants, with a similar number attending remotely. Expected numbers for individual meetings will be confirmed in advance.

The meetings are run with 4 or 5 meeting sessions per day of around 90 minutes each and breaks in between. The timetable is made available in advance, however timings are subject to change during the meeting and sessions can over-run.

The group chair is responsible for the overall running of the meeting. The chairman may be supported by 1 or 2 vice chairs and a secretary, as well as an expert from the ECO.

Individual sessions are chaired by either the group chair or delegated to chairs of sub-working groups or drafting groups. These session chairs will swap their position at the front of the room during the break where necessary.

The session chair needs to share their laptop screen to the in-room participants and those following online. During a typical session Word documents are displayed and interactively edited, with participants introducing documents and making proposals from the floor (in the room or online).

In some cases videos may be played, with audio that needs to be heard by both in-room and online participants.

Parallel sessions in additional rooms are sometimes required – any such requirements will be communicated in advance of the meeting. Additional rooms may not be needed for all sessions and the need for a specific room may change at short notice.

Remote participants have the same participation rights as those in the room and may need to take the floor, or in exceptional circumstances chair a session from remotely. Some may choose to use cameras when taking the floor, however most prefer to use audio only. A camera feed of the room is recommended in the technical setup, so that remote participants can see what is happening in the room. Passive remote participants normally keep their camera disabled and microphone muted. Sometimes microphones are accidentally left open.

# Access to meetings for ETSI members

As per the MoU agreement between ECC and ETSI, full ETSI members are entitled to participate in relevant Project teams of the ECC Plenary and of the Working Groups of the ECC.

If the option to represent a Full ETSI Member is not available when registering to a meeting of a group, that group is not open to Full ETSI Members. Registration is however still possible according to the instructions provided [here](https://ecowiki.atlassian.net/wiki/spaces/CW/pages/1704121 "https://ecowiki.atlassian.net/wiki/spaces/CW/pages/1704121").

The list of Full ETSI members on the CEPT portal is updated regular basis, therefore there can be slight misalignments compared to the actual ETSI Membership. If this latter case is of your concern, please write to [helpdesk@eco.cept.org](mailto:helpdesk@eco.cept.org "mailto:helpdesk@eco.cept.org") for assistance.

The current list of Full ETSI members on the CEPT portal includes:

Updated: 09-01-2026

2pi-Labs GmbH GERMANY  
450connect GmbH GERMANY  
6GIC UNITED KINGDOM  
7LAYERS GmbH GERMANY  
A.S.I. AUSTRIA  
A.S.P. UNITED KINGDOM  
A.S.T.R.I.D. SA/NV BELGIUM  
Aalyria UNITED KINGDOM  
Abbott SWEDEN  
AccelerComm Ltd UNITED KINGDOM  
Accenture GERMANY  
Acconeer AB SWEDEN  
aconnic GERMANY  
adare GmbH GERMANY  
Adobe Systems IRELAND  
ADSN FRANCE  
ADVENICA AB SWEDEN  
AER SPAIN  
AeroMobile Communications Ltd UNITED KINGDOM  
AFNOR FRANCE  
AFUTT FRANCE  
Agency for Electronic Comm. REPUBLIC OF NORTH MACEDONIA  
Agoria ICT BELGIUM  
AI - AESTAS INSIGNIS PORTUGAL  
AIM EUROPE BELGIUM  
Airbus FRANCE  
AIT AUSTRIA  
Alstom Transport SA FRANCE  
Amazon Web Services LUXEMBOURG  
Amdocs Software Systems Ltd IRELAND  
AMK WFB GERMANY  
ANACOM PORTUGAL  
Analytek Limited UNITED KINGDOM  
ANDORRA TELECOM S.A.U. ANDORRA  
ANEC BELGIUM  
Anemone Technology DENMARK  
ANGA e.V GERMANY  
ANITEC-ASSINFORM ITALY  
Anritsu EMEA Ltd UNITED KINGDOM  
Apple (UK) Limited UNITED KINGDOM  
Apple AB Denmark DENMARK  
Apple Benelux B.V. NETHERLANDS  
Apple Benelux B.V. - Belgium BELGIUM  
Apple Distribution Intl Ltd IRELAND  
Apple France FRANCE  
Apple GmbH GERMANY  
Apple Switzerland AG SWITZERLAND  
APPLiA BELGIUM  
Applus+ Laboratories SPAIN  
APWPT GERMANY  
AQSACOM S.A.S. FRANCE  
AREA Spa ITALY  
ARGE GERMANY  
ARTICLE19 UNITED KINGDOM  
Aruba PEC ITALY  
ASELSAN TURKIYE  
Association eG4U FRANCE  
AST SpaceMobile GERMANY  
asut SWITZERLAND  
ATEME FRANCE  
ATIS Systems GmbH GERMANY  
Audi GERMANY  
AUMOVIO GERMANY  
Aviat Networks UNITED KINGDOM  
Awedco SWEDEN  
BAE Systems AI Ltd UNITED KINGDOM  
Balluff GmbH GERMANY  
BankID BankAxept NORWAY  
BARADINE SPAIN  
Barkhausen Institut GERMANY  
Bayerisches Landeskriminalamt GERMANY  
BBC UNITED KINGDOM  
B-Com FRANCE  
BDBOS GERMANY  
BeammWave AB SWEDEN  
Belgian Mobile ID SA/NV BELGIUM  
BfV GERMANY  
BH Telecom BOSNIA AND HERZEGOVINA  
BIOTRONIK SE &amp; Co. KG GERMANY  
BIPT BELGIUM  
Bishop Communications Ltd UNITED KINGDOM  
Bittium Wireless Ltd. FINLAND  
BK Services SWEDEN  
BKA GERMANY  
Blekinge Tekniska Hogskola SWEDEN  
Bluetest AB SWEDEN  
BMW AG GERMANY  
BMWE GERMANY  
BMWKMS AUSTRIA  
BNAE FRANCE  
BNE BELGIUM  
Bolagsverket SWEDEN  
Bolt &amp; Yurdal Consulting ApS DENMARK  
Boston Scientific Corp. BELGIUM  
BOUYGUES Telecom FRANCE  
Broadcom (EU) UNITED KINGDOM  
Brose Fahrzeugteile GERMANY  
BSI UNITED KINGDOM  
BSI (DE) GERMANY  
BT plc UNITED KINGDOM  
Bundesdruckerei GmbH GERMANY  
Cadzow Communications UNITED KINGDOM  
CAMBRIDGE CONSULTANTS LTD UNITED KINGDOM  
CANON Research Centre France FRANCE  
Canonical Group Limited UNITED KINGDOM  
Capabilities Limited UNITED KINGDOM  
Catapult UNITED KINGDOM  
CCB BELGIUM  
CEA FRANCE  
CEI ITALY  
Centralny Osrodek Informatyki POLAND  
Ceragon Networks AS NORWAY  
CERTH GREECE  
Certicar S.L. SPAIN  
certSIGN ROMANIA  
CESTEL SPAIN  
cetecom advanced GmbH GERMANY  
CHALMERS SWEDEN  
Cinderella ApS DENMARK  
Cisco Systems Belgium BELGIUM  
Cisco Systems France FRANCE  
CKH IOD UK LIMITED UNITED KINGDOM  
Cleverbase ID B.V. NETHERLANDS  
Club PSCo FRANCE  
CML Microcircuits UNITED KINGDOM  
CNES FRANCE  
CNIT ITALY  
CNRS FRANCE  
Cobelty FRANCE  
Cobham SatCom A/S DENMARK  
Commsignia Kft. HUNGARY  
Commsquare NV BELGIUM  
Comprion GmbH GERMANY  
CONNECT Centre IRELAND  
Connected PORTUGAL  
Cosmian FRANCE  
CPTRA ESTONIA  
CrabNebula Ltd. MALTA  
CRC BULGARIA  
Creotech Instruments S.A. POLAND  
Cryptolog International FRANCE  
CTAG SPAIN  
CTC BELGIUM  
CTTC SPAIN  
Cybernetica AS ESTONIA  
CYS CYPRUS  
Czech Telecommunication Office CZECH REPUBLIC  
DAC-SSR-UPC SPAIN  
Dansk Standard DENMARK  
DARS TELECOM S.L. SPAIN  
DCCS IRELAND  
DECT Forum SWITZERLAND  
DEKRA SPAIN  
DENSO AUTOMOTIVE GERMANY  
Deutsche Bahn AG GERMANY  
Deutsche Telekom AG GERMANY  
Devise Futures PORTUGAL  
DFKI GERMANY  
DiaLOGIKa GmbH GERMANY  
Diehl Metering GmbH GERMANY  
DIGG SWEDEN  
DigiCert IRELAND  
Digitaal Vlaanderen BELGIUM  
DIGITAL CATAPULT UNITED KINGDOM  
DIGITAL SME BELGIUM  
Digital TV Group UNITED KINGDOM  
DKE GERMANY  
DLR GERMANY  
DOCOMO Communications Lab. GERMANY  
DocuSign UNITED KINGDOM  
Dolby France SAS FRANCE  
Dolby Germany GmbH GERMANY  
Dolby Laboratories Inc. UNITED KINGDOM  
DPS ALBANIA  
Dr Ray Forbes Ltd UNITED KINGDOM  
DSIT UNITED KINGDOM  
DTS Licensing Limited IRELAND  
DTU DENMARK  
EA Consult Services Ltd UNITED KINGDOM  
EBU SWITZERLAND  
ECBF FRANCE  
EchoStar UNITED KINGDOM  
Eclipse Foundation BELGIUM  
ECO DENMARK  
ECOS BELGIUM  
EDF Recherche et Developpement FRANCE  
EENA BELGIUM  
EFORT FRANCE  
eFutura FRANCE  
EGM FRANCE  
EigenQ ESTONIA  
Eindhoven University NETHERLANDS  
EIP UNITED KINGDOM  
EKIP MONTENEGRO  
ELA BELGIUM  
ELDIS Pardubice, s.r.o. CZECH REPUBLIC  
ElectronicCommunicationsOffice LATVIA  
Element Materials Technology UNITED KINGDOM  
Embotech AG SWITZERLAND  
Emerson Process Mgt Limited UNITED KINGDOM  
EMITE SPAIN  
EMUDHRA NETHERLANDS  
Endress+Hauser SE+Co.KG GERMANY  
ENENSYS FRANCE  
Entrust EU SPAIN  
ENX FRANCE  
ERA FRANCE  
Ericsson Espana S.A. SPAIN  
Ericsson France S.A.S FRANCE  
Ericsson GmbH, Eurolab GERMANY  
Ericsson Hungary Ltd HUNGARY  
Ericsson Limited UNITED KINGDOM  
Ericsson LM SWEDEN  
Ericsson Telecomunicazioni SpA ITALY  
Erik Sunell Consulting Oy FINLAND  
Erillisverkot FINLAND  
ErvoCom SWITZERLAND  
ESA NETHERLANDS  
ESD AUSTRIA  
ETELM FRANCE  
Etherstack Wireless Limited UNITED KINGDOM  
ETS-Lindgren Europe FINLAND  
ETUC BELGIUM  
EURECOM FRANCE  
EUROCONTROL BELGIUM  
European Disability Forum BELGIUM  
European GPR Association UNITED KINGDOM  
European Patent Organisation GERMANY  
Europol NETHERLANDS  
Eurosmart AISBL BELGIUM  
EUTC BELGIUM  
Eutelsat Group FRANCE  
EVE Compliancy Solutions NETHERLANDS  
Evrotrust BULGARIA  
Fabasoft AG AUSTRIA  
Fastweb S.p.A. ITALY  
FAU GERMANY  
FBConsulting S.A.R.L. LUXEMBOURG  
FBK ITALY  
Federated Telecoms Hub UNITED KINGDOM  
FEIG ELECTRONIC GmbH GERMANY  
FELIS SWITZERLAND  
FiberCop ITALY  
FIWARE Foundation GERMANY  
FOGUS GREECE  
FONDAZIONE LINKS ITALY  
FORCE Technology DENMARK  
Fraunhofer GERMANY  
Fraunhofer FHR GERMANY  
Fraunhofer FOKUS GERMANY  
Fraunhofer HHI GERMANY  
Fraunhofer IIS GERMANY  
Fraunhofer IKS GERMANY  
Fraunhofer IVI GERMANY  
Frequentis AG AUSTRIA  
FRITZ! GERMANY  
FSCOM FRANCE  
Fundacio i2CAT SPAIN  
Funkwerk Systems GmbH GERMANY  
G Data CyberDefense AG GERMANY  
G+D MS GERMANY  
Gatehouse Satcom A/S DENMARK  
GCFD DENMARK  
GIE ANEC LUXEMBOURG  
Gigaset Technologies GERMANY  
GLEIF SWITZERLAND  
GMV SPAIN  
Google Ireland Limited IRELAND  
Governikus GmbH &amp; Co. KG GERMANY  
GovStrat BELGIUM  
Great Circle Design UNITED KINGDOM  
Group 2000 NETHERLANDS  
GS1 BELGIUM  
GSE UNITED KINGDOM  
GUnet GREECE  
GW FRANCE  
HAGER GROUP FRANCE  
Halmstad University SWEDEN  
Harman GmbH GERMANY  
HbbTV SWITZERLAND  
HCW AUSTRIA  
HEAD acoustics GmbH GERMANY  
Hella GERMANY  
Hewlett-Packard Enterprise FRANCE  
HI2 SPAIN  
Hillebrand GmbH GERMANY  
HISPASAT SA SPAIN  
HOME OFFICE UNITED KINGDOM  
Honeywell Enraf BV NETHERLANDS  
HTW Dresden GERMANY  
HTW Saarland GERMANY  
HUAWEI TECH. GmbH GERMANY  
Huawei Tech.(UK) Co.. Ltd UNITED KINGDOM  
Huawei Technologies France FRANCE  
Huawei Technologies Italia ITALY  
Huawei Technologies R&amp;D UK UNITED KINGDOM  
Huawei Technologies Sweden AB SWEDEN  
Husqvarna AB SWEDEN  
HZN CROATIA  
IAV GmbH GERMANY  
IBM Europe GERMANY  
ICOM (C.E.P.) FRANCE FRANCE  
ICS UNITED KINGDOM  
ID Quantique SWITZERLAND  
iDAKTO FRANCE  
IDEMIA FRANCE  
IDnow GERMANY  
IDSGeo ITALY  
IEE LUXEMBOURG  
ILNAS LUXEMBOURG  
IMDEA Networks SPAIN  
IMEC BELGIUM  
Imperial College London UNITED KINGDOM  
Impinj UNITED KINGDOM  
IMU TURKIYE  
IN GROUPE FRANCE  
Industrial System Institute GREECE  
INESC TEC PORTUGAL  
INFINEON TECHNOLOGIES GERMANY  
InfoCert s.p.a. ITALY  
Infovista SAS FRANCE  
Infrabel - ICT BELGIUM  
Inmarsat UNITED KINGDOM  
INRIA FRANCE  
INRIM ITALY  
Insta Elektro GmbH GERMANY  
Institut fur Informatik GERMANY  
Institut Mines-Telecom FRANCE  
Institute VEDECOM FRANCE  
Instituto de Telecomunicacoes PORTUGAL  
Intel Corporation (UK) Ltd UNITED KINGDOM  
Intel Corporation SAS FRANCE  
Intel Deutschland GmbH GERMANY  
Intel Ireland IRELAND  
Intel Sweden AB SWEDEN  
InterDigital Belgium. LLC BELGIUM  
InterDigital Finland Oy FINLAND  
InterDigital France R&amp;D, SAS FRANCE  
InterDigital, Europe, Ltd. UNITED KINGDOM  
International Amateur Radio SWITZERLAND  
Internet of Trust FRANCE  
Intersec FRANCE  
Intertek UNITED KINGDOM  
Intesi Group S.p.A. ITALY  
Intracom Telecom GREECE  
IOTECC GmbH GERMANY  
IPCom GmbH &amp; Co.KG GERMANY  
IPlytics GERMANY  
iProov UNITED KINGDOM  
IPS S.p.A ITALY  
IRT Saint Exupery FRANCE  
IRT SystemX FRANCE  
IS Laboratory FRANCE  
ISAD e.V GERMANY  
ISBIH BOSNIA AND HERZEGOVINA  
ISEE SSU UKRAINE  
ista GERMANY  
ITRON SAS FRANCE  
iTrust IRELAND  
ITS SWEDEN  
Jio Platforms ESTONIA  
JK Consulting and Projects GERMANY  
John Deere GmbH &amp; Co. KG GERMANY  
JOTRON a.s. NORWAY  
JRC Dublin IRELAND  
JSI GmbH GERMANY  
Kapsch TrafficCom AG AUSTRIA  
KEEQuant GERMANY  
Kepler GERMANY  
Keysight Technologies UK Ltd UNITED KINGDOM  
Kimeggi FRANCE  
Kings College London (KCL) UNITED KINGDOM  
Kontron Transportation France FRANCE  
KPN N.V. NETHERLANDS  
KROHNE Messtechnik GmbH GERMANY  
L.M. Ericsson Limited IRELAND  
LASA LITHUANIA  
LEA Networks FRANCE  
LEGRAND FRANCE FRANCE  
Leonardo SpA ITALY  
LG Electronics Deutschland GERMANY  
LG Electronics Finland FINLAND  
LG Electronics France FRANCE  
LG Electronics Polska POLAND  
LG Electronics UK UNITED KINGDOM  
Linux Foundation Europe BELGIUM  
LKA Niedersachsen GERMANY  
LKA NRW GERMANY  
LMS GERMANY  
Logalty SPAIN  
Logius NETHERLANDS  
Low Power Radio Association UNITED KINGDOM  
LSTI SAS FRANCE  
LUH-IKT GERMANY  
LuxQuanta SPAIN  
Luxtrust LUXEMBOURG  
Magister Solutions Ltd FINLAND  
Maketh Secure Limited UNITED KINGDOM  
Malta Communications Authority MALTA  
Marben Products FRANCE  
Marine Rescue Technologies ltd UNITED KINGDOM  
MARITIME AND COASTGUARD AGENCY UNITED KINGDOM  
Matison CROATIA  
MaxLinear SPAIN  
MCCAA MALTA  
MediaTek Finland FINLAND  
MediaTek Germany GmbH GERMANY  
MediaTek Sweden AB SWEDEN  
MediaTek UK UNITED KINGDOM  
MEDTRONIC BAKKEN RESEARCH BV NETHERLANDS  
MEO PORTUGAL  
Merqury Cybersecurity Limited MALTA  
Mesaqin.com s.r.o (Ltd.) CZECH REPUBLIC  
Meta Ireland IRELAND  
Meta Platforms, Inc - FR FRANCE  
Meta Platforms, Inc - UK UNITED KINGDOM  
Methics Oy FINLAND  
MICROCHIP TECHNOLOGY SARL FRANCE  
Microsec Ltd HUNGARY  
Microsoft Ireland IRELAND  
MIMIT ITALY  
MinEA NETHERLANDS  
MINISTERE DE L'INTERIEUR FRANCE  
Ministere Economie et Finances FRANCE  
Ministry for Digital - Spain SPAIN  
Ministry of Digital Governance GREECE  
Ministry of Energy HUNGARY  
Ministry of Transport SR SLOVAK REPUBLIC  
Mitsubishi Electric RCE FRANCE  
MMATI CROATIA  
Motorola Mobility Espana SA SPAIN  
Motorola Mobility France S.A.S FRANCE  
Motorola Mobility Germany GmbH GERMANY  
Motorola Mobility UK Ltd. UNITED KINGDOM  
Motorola Solutions Germany GERMANY  
Motorola Solutions UK Ltd. UNITED KINGDOM  
Mozilla GERMANY  
MSB SWEDEN  
MUP RH CROATIA  
MVG Industries FRANCE  
Namirial ITALY  
NASK POLAND  
National Institute of Telecom. POLAND  
National Technical Assistance UNITED KINGDOM  
NATS UNITED KINGDOM  
NBN BELGIUM  
NCI Agency NETHERLANDS  
NCIS NORWAY  
NCSC UNITED KINGDOM  
NCSR Demokritos GREECE  
NDRE SWEDEN  
NEC Europe Ltd UNITED KINGDOM  
NEC Telecom MODUS Ltd. UNITED KINGDOM  
Nedap NETHERLANDS  
NEMERGENT SPAIN  
NET CHECK GmbH GERMANY  
NET INSIGHT AB SWEDEN  
Netherlands Police NETHERLANDS  
Network Rail UNITED KINGDOM  
Nexburg GERMANY  
Next G Cloud ITALY  
Nimbus Technologieberatung GERMANY  
Nitro Software Belgium NV BELGIUM  
Nkom NORWAY  
NMHH HUNGARY  
Nokia Belgium BELGIUM  
Nokia Corporation FINLAND  
Nokia Denmark DENMARK  
Nokia France FRANCE  
Nokia Germany GERMANY  
Nokia Hungary HUNGARY  
Nokia Poland POLAND  
Nokia UK UNITED KINGDOM  
Nordic Semiconductor ASA NORWAY  
NOVAMINT UNITED KINGDOM  
Nowina Solutions LUXEMBOURG  
NPL UNITED KINGDOM  
NSAI IRELAND  
NXP Semiconductors Netherlands NETHERLANDS  
Obserwatorium.biz POLAND  
Ocean Signal Limited UNITED KINGDOM  
Odido NETHERLANDS  
Ofcom (CH) SWITZERLAND  
Ofcom (U.K.) UNITED KINGDOM  
Onfido Ltd UNITED KINGDOM  
OQTEC LUXEMBOURG  
Orange FRANCE  
Orange Belgium BELGIUM  
Orange Romania ROMANIA  
Orange UK UNITED KINGDOM  
ORS AUSTRIA  
Ostfalia HAW GERMANY  
OTE S.A GREECE  
OTT Hydromet GmbH GERMANY  
OU Elvior ESTONIA  
OVE AUSTRIA  
PA Consulting Services Ltd UNITED KINGDOM  
Pairpoint UNITED KINGDOM  
Palo Alto Networks NETHERLANDS  
PANASONIC R&amp;D Center Germany GERMANY  
PARK AIR SYSTEMS LIMITED UNITED KINGDOM  
PDF Association GERMANY  
PFA FRANCE  
Philips International B.V. NETHERLANDS  
Phoenix Contact GmbH &amp; Co. KG GERMANY  
Phoenix Testlab GmbH GERMANY  
PIDS NETHERLANDS  
Plan-S TURKIYE  
PNO GERMANY  
POLIMI ITALY  
Polisen SWEDEN  
POLITEHNICA Bucharest ROMANIA  
Polizia di Stato ITALY  
Post- and Telecom Admin. ICELAND  
POST Luxembourg LUXEMBOURG  
PQShield UNITED KINGDOM  
PreHCM Services GmbH GERMANY  
Product Security Guru SWITZERLAND  
ProRail NETHERLANDS  
Proximus Plc BELGIUM  
PSCE BELGIUM  
PTS SWEDEN  
Q-Free ASA NORWAY  
QipWorks UNITED KINGDOM  
Qorvo Utrecht B.V. NETHERLANDS  
Qualcomm Austria RFFE GmbH AUSTRIA  
QUALCOMM Europe Inc. - Italy ITALY  
QUALCOMM Europe Inc. - Spain SPAIN  
Qualcomm Finland RFFE Oy FINLAND  
Qualcomm France FRANCE  
Qualcomm Germany GERMANY  
Qualcomm Sweden SWEDEN  
Qualcomm Tech. Netherlands B.V NETHERLANDS  
Qualcomm Technologies Int UNITED KINGDOM  
Qualcomm Technologies Ireland IRELAND  
Queens University Belfast UNITED KINGDOM  
QVega CYPRUS  
R3 Solutions GmbH GERMANY  
RADIODATA GmbH GERMANY  
Radix Security GmbH GERMANY  
RAIN Alliance NETHERLANDS  
RATEL SERBIA  
RATP FRANCE  
Raymarine UK Limited UNITED KINGDOM  
RCS S.p.A ITALY  
Red Alert Labs FRANCE  
Red Hat Limited IRELAND  
REDCA UNITED KINGDOM  
Reflection B.V. NETHERLANDS  
Renault SAS FRANCE  
Renesas Electronics Europe GERMANY  
RFI SpA ITALY  
RideOnTrack BELGIUM  
RISE SWEDEN  
Rivada Space Networks GmbH GERMANY  
ROBERT BOSCH GmbH GERMANY  
ROHDE &amp; SCHWARZ GERMANY  
Rohill NETHERLANDS  
Royal Holloway UNITED KINGDOM  
RPTU GERMANY  
RTX A/S DENMARK  
Rundfunk &amp; Telekom AUSTRIA  
RWTH Aachen (ika) GERMANY  
SAFRAN DATA SYSTEMS FRANCE  
Sagemcom Broadband SAS FRANCE  
Samsung Electronics Czech CZECH REPUBLIC  
Samsung Electronics France SA FRANCE  
Samsung Electronics GmbH GERMANY  
Samsung Electronics Iberia SA SPAIN  
Samsung Electronics Nordic AB SWEDEN  
Samsung Electronics Polska POLAND  
Samsung R&amp;D Institute UK UNITED KINGDOM  
SandboxAQ UNITED KINGDOM  
Satel Oy FINLAND  
Sateliot SPAIN  
SBS aisbl BELGIUM  
Schindler SWITZERLAND  
Schneider Electric Industries FRANCE  
Scrive SWEDEN  
Sealed sprl BELGIUM  
Sectigo SPAIN  
Sectra Communications AB SWEDEN  
Security &amp;Standards Associates UNITED KINGDOM  
Security Service SWEDEN  
Semtech Neuchatel SA SWITZERLAND  
Sennheiser electronic SE GERMANY  
Sensoriis UNITED KINGDOM  
Sensus UK UNITED KINGDOM  
Sepura Ltd UNITED KINGDOM  
Sequans Communications FRANCE  
SES S.A. LUXEMBOURG  
Sfera s.r.l. ITALY  
SGDSN FRANCE  
SGS Brightsight BV NETHERLANDS  
SGS Wireless UNITED KINGDOM  
SHURE Europe GmbH GERMANY  
SIAE Microelettronica SpA ITALY  
SICK AG GERMANY  
Siemens AG GERMANY  
Signicat AS NORWAY  
SIKORA GmbH GERMANY  
Silicon Laboratories HUNGARY  
Simoco UNITED KINGDOM  
Sintesio, Foundation SLOVENIA  
SIST SLOVENIA  
Sisvel LUXEMBOURG  
SK ESTONIA  
SNCF RESEAU FRANCE  
SnT - University of Luxembourg LUXEMBOURG  
Software602 a.s. CZECH REPUBLIC  
Somfy Activites SA FRANCE  
Sonova Communications AG SWITZERLAND  
Sony Europe Limited UNITED KINGDOM  
SOS Alarm SWEDEN  
source.dev UNITED KINGDOM  
SpaceX NETHERLANDS  
SPECTRONITE FRANCE  
Sprava zeleznic CZECH REPUBLIC  
SPRIND GERMANY  
SSNS HUNGARY  
ST Engineering iDirect IRELAND  
St. Polten UAS AUSTRIA  
Stellantis FRANCE  
STIB-MIVB BELGIUM  
Stiftelsen Funka SWEDEN  
STMicroelectronics SWITZERLAND  
StreamWide FRANCE  
SUNET SWEDEN  
Swiss Federal Railways Ltd SWITZERLAND  
SWISSCOM SWITZERLAND  
Swissphone Wireless AG SWITZERLAND  
Switch Consult BELGIUM  
SWR GERMANY  
sysmocom GERMANY  
Systemics PAB Sp. z.o.o. POLAND  
Tait Europe Limited AUSTRIA  
Tampere University FINLAND  
TDF FRANCE  
Techem Energy Services GmbH GERMANY  
TELECOM ITALIA S.p.A. ITALY  
Telefonica Germany GmbH GERMANY  
TELEFONICA S.A. SPAIN  
Telekom Deutschland GmbH GERMANY  
TELENOR ASA NORWAY  
Telerad FRANCE  
Telesat International Limited UNITED KINGDOM  
TeleTrusT GERMANY  
Telia Company AB SWEDEN  
Telit Communications S.p.A. ITALY  
Teltronic SPAIN  
Tencastle Limited UNITED KINGDOM  
Tenfactorial Ltd UNITED KINGDOM  
Terma A/S DENMARK  
TEXAS Instruments FRANCE  
THALES FRANCE  
T-Mobile Austria GmbH AUSTRIA  
T-Mobile Polska S.A. POLAND  
TNO NETHERLANDS  
Torizon SWITZERLAND  
Toshiba UNITED KINGDOM  
TRAFICOM FINLAND  
Trafikverket SWEDEN  
Trans Sped S.A. ROMANIA  
Triorail GERMANY  
Trust Agency BELGIUM  
TTU ESTONIA  
TU Braunschweig IST.hub GERMANY  
TU Graz AUSTRIA  
Tubitak Uekae TURKIYE  
Turk Telekomunikasyon A.S. TURKIYE  
TURKCELL TURKIYE  
TUV SUD BABT UNITED KINGDOM  
Ubiik FRANCE  
Ubisense Ltd UNITED KINGDOM  
UC SPAIN  
UC3M SPAIN  
UCL UNITED KINGDOM  
UDUR UNITED KINGDOM  
UK CAA UNITED KINGDOM  
UKE POLAND  
UL VS Ltd UNITED KINGDOM  
Ultra Radio Ltd UNITED KINGDOM  
UMA SPAIN  
UMH de Elche SPAIN  
UNE SPAIN  
UNI ITALY  
UNIBO ITALY  
Uninfo ITALY  
Union Inter. Chemins de Fer FRANCE  
UNIPI GREECE  
Universidad Politecnica Madrid SPAIN  
Universitat Ulm GERMANY  
University College Dublin IRELAND  
University of Bristol, SIL UNITED KINGDOM  
University of Murcia SPAIN  
University of Oslo, IFI NORWAY  
University of Oulu FINLAND  
University of Sheffield UNITED KINGDOM  
University of Twente NETHERLANDS  
Unumplus UNITED KINGDOM  
UofG UNITED KINGDOM  
UPATRAS GREECE  
UPV/EHU SPAIN  
VAISALA OYJ FINLAND  
Valeo GERMANY  
VALID SOLUCIONES TECNOLOGICAS SPAIN  
Validated ID SPAIN  
VEGA Grieshaber KG GERMANY  
VERIDAS SPAIN  
Verizon Denmark DENMARK  
Verizon Finland FINLAND  
Verizon France FRANCE  
Verizon Netherlands NETHERLANDS  
Verizon Spain SPAIN  
Verizon Sweden SWEDEN  
Verizon Switzerland AG SWITZERLAND  
Verizon UK Ltd UNITED KINGDOM  
Vestel TURKIYE  
ViaSat Satellite Holdings Ltd UNITED KINGDOM  
VIAVI Solutions UNITED KINGDOM  
VIVO MOBILE COMMUNICATION IBER SPAIN  
Vodafone GmbH GERMANY  
VODAFONE Group Plc UNITED KINGDOM  
Vodafone Ireland Plc IRELAND  
Vodafone Romania S.A. ROMANIA  
Vodafone Telekomunikasyon A.S. TURKIYE  
Volkswagen AG GERMANY  
Volvo Car Corporation SWEDEN  
Volvo Technology Corporation SWEDEN  
VTT FINLAND  
Vulnir NETHERLANDS  
WE Certification Oy FINLAND  
Westermo SWITZERLAND  
WINGS GREECE  
Wireless Partners S.L.L. SPAIN  
Wirepas Oy FINLAND  
Wi-SUN Alliance UNITED KINGDOM  
Xiaomi Technology (Polska) sp. POLAND  
Xiaomi Technology France FRANCE  
Xiaomi Technology Germany GmbH GERMANY  
Xiaomi Technology Italy srl ITALY  
Xiaomi Technology Netherlands NETHERLANDS  
Xiaomi Technology Spain S.L SPAIN  
Xiaomi Technology UK Limited UNITED KINGDOM  
Xilinx Ireland IRELAND  
Yaesu Musen Co. Ltd. UNITED KINGDOM  
Ygreky FRANCE  
Yokogawa Europe B.V. NETHERLANDS  
Yunex Traffic GERMANY  
Zeata Security Ltd UNITED KINGDOM  
ZES BVBA BELGIUM  
ZITiS GERMANY  
Zollkriminalamt (ZKA) GERMANY  
ZTE Deutschland GERMANY  
ZTE FRANCE SASU FRANCE  
ZTE Italia ITALY  
ZVEI GERMANY

# Hosting Hybrid meetings

When hosting hybrid meetings, its is critical that all participants, remote or physical has the best possible quality of sound and video.

This requires some technical setup in the meetingroom.

It is also important that basic procedures are in place to handle medical and other emergencies, in line with national practices such as the common European emergency number 112. The host of the meeting could be invited to briefly explain the safety procedures applicable to the premises at the beginning of the meeting.

# Meeting room setup

When hosting a hybrid-meeting, the meeting facilities need to be prepared to connect the online participants and the physical participants.


##### **Internet Connection**<span class="heading-anchor-wrapper" role="presentation"><button aria-hidden="true" class="cc-wf6gg8" data-testid="anchor-button" type="button"><span aria-label="Copy" class="cc-kxjlgc" role="img"><svg class="cc-1t4wpzr" fill="none" role="presentation" viewbox="0 0 16 16"><path clip-rule="evenodd" d="M8.22 2.22a3.932 3.932 0 1 1 5.56 5.56l-2.25 2.25-1.06-1.06 2.25-2.25a2.432 2.432 0 0 0-3.44-3.44L7.03 5.53 5.97 4.47zm3.06 3.56-5.5 5.5-1.06-1.06 5.5-5.5zM2.22 8.22l2.25-2.25 1.06 1.06-2.25 2.25a2.432 2.432 0 0 0 3.44 3.44l2.25-2.25 1.06 1.06-2.25 2.25a3.932 3.932 0 1 1-5.56-5.56" fill="currentcolor" fill-rule="evenodd"></path></svg></span></button></span>

Make sure an stable, available and unobstructed - preferably a dedicated and exclusive - internet connection are available to the participants. As most meetings are conducted as hybrid, it is important that the participants can access the internet to make use of the systems for managing and conducting a transparent hybrid meeting.

#####  

##### **Software**

The MeetingHub platform, developed by ECO, provides a common space for the interaction of both physical and remote participants, thanks to common features such as a single raise-hand queue and a simple chat system.

For the online presentations, ECO uses the GoToMeeting tool. The ECO expert will facilitate the access to the account(s) needed at the meeting.

<span class="_ca0qidpf _u5f3idpf _n3tdidpf _19bvidpf _19itidpf _1reo15vq _18m915vq _1bsbt94y _4t3it94y _kqswstnw _ogto7mnp _o5721q9c" data-testid="visually-hidden-heading-anchor"><span class="heading-anchor-wrapper" role="presentation"><button aria-hidden="false" aria-label="Copy link to heading" aria-labelledby="--Software:" class="cc-wf6gg8" data-testid="anchor-button" tabindex="-1" type="button"><span aria-label="Copy" class="cc-kxjlgc" role="img"><svg class="cc-1t4wpzr" fill="none" role="presentation" viewbox="0 0 16 16"><path clip-rule="evenodd" d="M8.22 2.22a3.932 3.932 0 1 1 5.56 5.56l-2.25 2.25-1.06-1.06 2.25-2.25a2.432 2.432 0 0 0-3.44-3.44L7.03 5.53 5.97 4.47zm3.06 3.56-5.5 5.5-1.06-1.06 5.5-5.5zM2.22 8.22l2.25-2.25 1.06 1.06-2.25 2.25a2.432 2.432 0 0 0 3.44 3.44l2.25-2.25 1.06 1.06-2.25 2.25a3.932 3.932 0 1 1-5.56-5.56" fill="currentcolor" fill-rule="evenodd"></path></svg></span></button></span></span>

##### **Hardware**

At the ECO we use a dedicated computer to connect the meeting room to the GoToMeeting.

This dedicated computer, is connected to the room´s AV system. Once this dedicated computer accesses the GoToMeeting, the meeting room attendance is integrated and becomes part of the virtual meeting.

<span class="heading-anchor-wrapper" role="presentation"><button aria-hidden="true" class="cc-wf6gg8" data-testid="anchor-button" type="button"><span aria-label="Copy" class="cc-kxjlgc" role="img"><svg class="cc-1t4wpzr" fill="none" role="presentation" viewbox="0 0 16 16"><path clip-rule="evenodd" d="M8.22 2.22a3.932 3.932 0 1 1 5.56 5.56l-2.25 2.25-1.06-1.06 2.25-2.25a2.432 2.432 0 0 0-3.44-3.44L7.03 5.53 5.97 4.47zm3.06 3.56-5.5 5.5-1.06-1.06 5.5-5.5zM2.22 8.22l2.25-2.25 1.06 1.06-2.25 2.25a2.432 2.432 0 0 0 3.44 3.44l2.25-2.25 1.06 1.06-2.25 2.25a3.932 3.932 0 1 1-5.56-5.56" fill="currentcolor" fill-rule="evenodd"></path></svg></span></button></span>

A schematic description of the connections deployed at the ECO is provided below:

[![image.png](https://wiki.cept.org/uploads/images/gallery/2025-04/scaled-1680-/Z6Z1VFHOT0r0cmAi-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-04/Z6Z1VFHOT0r0cmAi-image.png)

##### **Generally this is the guideline** 

Use a dedicated computer to maintain the connection between the meeting room and the GoToMeeting. This computer must access and be a participant in the GoToMeeting.

- Connect the meeting room´s AV system to the computer which must access the GoToMeeting
- The use of a camera to display the meeting room is recommended. Connect the camera to the computer which must access the GoToMeeting.<span class="_ca0qidpf _u5f3idpf _n3tdidpf _19bvidpf _19itidpf _1reo15vq _18m915vq _1bsbt94y _4t3it94y _kqswstnw _ogto7mnp _o5721q9c" data-testid="visually-hidden-heading-anchor"><span class="heading-anchor-wrapper" role="presentation"><button aria-hidden="false" aria-label="Copy link to heading" aria-labelledby="--Generally-this-is-the-guideline:" class="cc-wf6gg8" data-testid="anchor-button" tabindex="-1" type="button"><span aria-label="Copy" class="cc-kxjlgc" role="img"><svg class="cc-1t4wpzr" fill="none" role="presentation" viewbox="0 0 16 16"><path clip-rule="evenodd" d="M8.22 2.22a3.932 3.932 0 1 1 5.56 5.56l-2.25 2.25-1.06-1.06 2.25-2.25a2.432 2.432 0 0 0-3.44-3.44L7.03 5.53 5.97 4.47zm3.06 3.56-5.5 5.5-1.06-1.06 5.5-5.5zM2.22 8.22l2.25-2.25 1.06 1.06-2.25 2.25a2.432 2.432 0 0 0 3.44 3.44l2.25-2.25 1.06 1.06-2.25 2.25a3.932 3.932 0 1 1-5.56-5.56" fill="currentcolor" fill-rule="evenodd"></path></svg></span></button></span></span>

**Additional hints:**

At the ECO, an additional screen is provided to the Chair. The presenter sharing their screen on the GoToMeeting should use an extra monitor to handle the MeetingHub., This avoids displaying to the participants sensitive information such as private chats or emails.

<span class="_ca0qidpf _u5f3idpf _n3tdidpf _19bvidpf _19itidpf _1reo15vq _18m915vq _1bsbt94y _4t3it94y _kqswstnw _ogto7mnp _o5721q9c" data-testid="visually-hidden-heading-anchor"><span class="heading-anchor-wrapper" role="presentation"><button aria-hidden="false" aria-label="Copy link to heading" aria-labelledby="--Hardware:" class="cc-wf6gg8" data-testid="anchor-button" tabindex="-1" type="button"><span aria-label="Copy" class="cc-kxjlgc" role="img"><svg class="cc-1t4wpzr" fill="none" role="presentation" viewbox="0 0 16 16"></svg></span></button></span></span>

# Test before a meeting

Before hosting a hybrid meeting, its always a good idea to test the setup.

**ECO recommends the following steps to be tested:**

- Easy connecting and accessing the internet from a visitors perspective

- Access to The MeetingHub from the venue

- Access to GoTo and microphone processing in GoTo - i.e. does the sound from the microphone system at the venue relays to GoTo and vice-versa

- If video is to be used - this should also be tested.

If your organisation do not have GoTo licenses, please sign up for 14 days free trial on this link: [Get a free trial of GoToMeeting - GoTo](https://www.goto.com/meeting/trial "https://www.goto.com/meeting/trial")

ECO can unfortunately not provide any access to GoTo prior to the meeting being held.

We sometimes see the problem that presenter appears to be sharing, but nothing is relayed to Goto - this is a firewall restriction at the location where the presenter is located.

For technical information about network and firewall settings please see this information from [Allowlisting and Firewall Configuration - GoTo Meeting Support](https://support.goto.com/meeting/help/allowlisting-and-firewall-configuration "https://support.goto.com/meeting/help/allowlisting-and-firewall-configuration")

# Handling lost connections in meetings

The following provides a list of issues, incl. technical and procedural, to consider if the connection is lost:

###  

### <span class="TextRun SCXW254221417 BCX2" data-contrast="none" lang="EN-GB" style="color: rgb(34, 34, 34); font-size: 17pt; line-height: 27px; font-family: 'Inter', 'Inter_EmbeddedFont', 'Inter_MSFontService', sans-serif;" xml:lang="EN-GB"><span class="NormalTextRun SCXW254221417 BCX2">Informing Online Participants</span></span><span class="EOP SCXW254221417 BCX2" data-ccp-props="{"201341983":2,"335557856":16777215,"335559738":188,"335559739":158,"335559740":288}" style="font-size: 17pt; line-height: 27px; font-family: 'Inter', 'Inter_EmbeddedFont', 'Inter_MSFontService', sans-serif; color: rgb(34, 34, 34);"> </span>

- <span lang="EN-GB" style="font-size: 10.5pt; font-family: Inter; mso-fareast-font-family: 'Times New Roman'; mso-bidi-font-family: 'Times New Roman'; mso-font-kerning: 0pt; mso-ligatures: none; mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;">Immediately notify online participants via email or messaging platform about the lost connection and the steps being taken to resolve it:</span>
- <span lang="EN-GB" style="font-size: 10.5pt; font-family: Inter; mso-fareast-font-family: 'Times New Roman'; mso-bidi-font-family: 'Times New Roman'; mso-font-kerning: 0pt; mso-ligatures: none; mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;">Ensure clear and prompt communication to keep online participants informed and reduce frustration. To enable this option a mailing list with the participants of the group needs to be available outside the interrupted platform. One option is to use the group mailing list available on the respective website for the group. To care for the availability of the list it should be considered downloading it before the meeting starts.</span>

- <span lang="EN-GB" style="font-size: 10.5pt; font-family: Inter; mso-fareast-font-family: 'Times New Roman'; mso-bidi-font-family: 'Times New Roman'; mso-font-kerning: 0pt; mso-ligatures: none; mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;">When informing online participants provide a clear timeline for when an update will be given regarding the connection status:</span>
- <span lang="EN-GB" style="font-size: 10.5pt; font-family: Inter; mso-fareast-font-family: 'Times New Roman'; mso-bidi-font-family: 'Times New Roman'; mso-font-kerning: 0pt; mso-ligatures: none; mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;">Give online participants a specific time frame to expect updates, helping to manage expectations and reduce uncertainty.</span>


### <span lang="EN-GB" style="font-size: 17.0pt; font-family: Inter; mso-fareast-font-family: 'Times New Roman'; mso-bidi-font-family: 'Times New Roman'; color: #222222; mso-font-kerning: 0pt; mso-ligatures: none; mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;">Attempting to Reestablish Connection</span>

- <span lang="EN-GB" style="font-size: 10.5pt; font-family: Inter; mso-fareast-font-family: 'Times New Roman'; mso-bidi-font-family: 'Times New Roman'; mso-font-kerning: 0pt; mso-ligatures: none; mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;">Check all connection points, including internet service and hardware:</span>
- <span lang="EN-GB" style="font-size: 10.5pt; font-family: Inter; mso-fareast-font-family: 'Times New Roman'; mso-bidi-font-family: 'Times New Roman'; mso-font-kerning: 0pt; mso-ligatures: none; mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;">Verify and troubleshoot all possible sources of the connection issue to restore communication promptly. Last resort could be running the meeting from phone hotspot.</span>

- <span lang="EN-GB" style="font-size: 10.5pt; font-family: Inter; mso-fareast-font-family: 'Times New Roman'; mso-bidi-font-family: 'Times New Roman'; mso-font-kerning: 0pt; mso-ligatures: none; mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;">Communicate with local IT / AV support and ECO IT support for immediate assistance:</span>
- <span lang="EN-GB" style="font-size: 10.5pt; font-family: Inter; mso-fareast-font-family: 'Times New Roman'; mso-bidi-font-family: 'Times New Roman'; mso-font-kerning: 0pt; mso-ligatures: none; mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;">Engage technical support to quickly identify and resolve the issue.</span>

- <span lang="EN-GB" style="font-size: 10.5pt; font-family: Inter; mso-fareast-font-family: 'Times New Roman'; mso-bidi-font-family: 'Times New Roman'; mso-font-kerning: 0pt; mso-ligatures: none; mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;">Restart the meeting platform and refresh the connection:</span>
- <span lang="EN-GB" style="font-size: 10.5pt; font-family: Inter; mso-fareast-font-family: 'Times New Roman'; mso-bidi-font-family: 'Times New Roman'; mso-font-kerning: 0pt; mso-ligatures: none; mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;">Sometimes a simple restart can resolve technical glitches and reestablish connection.</span>

- <span lang="EN-GB" style="font-size: 10.5pt; font-family: Inter; mso-fareast-font-family: 'Times New Roman'; mso-bidi-font-family: 'Times New Roman'; mso-font-kerning: 0pt; mso-ligatures: none; mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;">If possible, switch to an alternative platform or method of communication:</span>
- <span lang="EN-GB" style="font-size: 10.5pt; font-family: Inter; mso-fareast-font-family: 'Times New Roman'; mso-bidi-font-family: 'Times New Roman'; mso-font-kerning: 0pt; mso-ligatures: none; mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;">Utilize secondary platforms or communication methods to continue the meeting without significant delay. Goto meeting can be run independently from MHub but it requires sending the 9-digit Goto meeting code to the participants</span>


### <span lang="EN-GB" style="font-size: 17.0pt; font-family: Inter; mso-fareast-font-family: 'Times New Roman'; mso-bidi-font-family: 'Times New Roman'; color: #222222; mso-font-kerning: 0pt; mso-ligatures: none; mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;">Proceeding with Onsite Participants Only</span>

<span lang="EN-GB" style="font-size: 10.5pt; font-family: Inter; mso-fareast-font-family: 'Times New Roman'; mso-bidi-font-family: 'Times New Roman'; color: #444444; mso-font-kerning: 0pt; mso-ligatures: none; mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;">This could take different forms depending on if online participants are not connected at all or just in a listen only mode. For the latter ordinary activity in the meeting can basically continue with lower efficiency and maybe rescheduling the agenda. In particular, even with participants in a listening in mode and with the availability of MHub, decisions (including voting) can in principle be made.</span>

<span lang="EN-GB" style="font-size: 10.5pt; font-family: Inter; mso-fareast-font-family: 'Times New Roman'; mso-bidi-font-family: 'Times New Roman'; color: #444444; mso-font-kerning: 0pt; mso-ligatures: none; mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;">Dependent on the number of onsite and online participants it may be considered to continue the meeting with onsite participants only.</span>

<span lang="EN-GB" style="font-size: 10.5pt; font-family: Inter; mso-fareast-font-family: 'Times New Roman'; mso-bidi-font-family: 'Times New Roman'; color: #444444; mso-font-kerning: 0pt; mso-ligatures: none; mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;">  
The decision to continue the meeting without the online participants is considered to be case by case to be taken by the respective group.  
  
In case the meeting cannot be continued, reschedule the meeting to a later date and time when all participants can be present. Ensure all participants can attend a rescheduled meeting to maintain inclusivity and fairness.  
  
</span>

<span lang="EN-GB" style="font-size: 10.5pt; font-family: Inter; mso-fareast-font-family: 'Times New Roman'; mso-bidi-font-family: 'Times New Roman'; color: #444444; mso-font-kerning: 0pt; mso-ligatures: none; mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;">Ensure that all participants are informed promptly about the rescheduling and announce the meeting on the CEPT portal.</span>

####  

### <span lang="EN-GB" style="font-size: 20.0pt; font-family: Inter; mso-fareast-font-family: 'Times New Roman'; mso-bidi-font-family: 'Times New Roman'; color: #222222; mso-font-kerning: 0pt; mso-ligatures: none; mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;">Handling Quorum for Voting</span>

<span lang="EN-GB" style="font-size: 10.5pt; font-family: Inter; mso-fareast-font-family: 'Times New Roman'; mso-bidi-font-family: 'Times New Roman'; color: #444444; mso-font-kerning: 0pt; mso-ligatures: none; mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;"> </span>

<span lang="EN-GB" style="font-size: 10.5pt; font-family: Inter; mso-fareast-font-family: 'Times New Roman'; mso-bidi-font-family: 'Times New Roman'; color: #444444; mso-font-kerning: 0pt; mso-ligatures: none; mso-ansi-language: EN-GB; mso-fareast-language: EN-GB;">It is noted that only the ECC Plenary and the WG’s are entitled to vote, and the normal procedure applied is consensus and voting is usually avoided. However, it needs to be considered that a missing quorum could be used as an argument not to proceed with the meeting because there is a lack of administrations represented to take any decision. If a quorum is required for decision making and cannot be achieved with onsite participants only, the decision to continue the meeting should be taken by the group unanimously, and ,if possible, incl. the HoD’s participating online only.</span>

# Enhancing clarity and usability of ECC Reports

**Guidance on drafting clear and usable ECC Reports**

ECC Reports are to comply with the [relevant template ](https://cept.org/files/2114/Draft-ECC-Report_rev1.docx "https://cept.org/files/2114/Draft-ECC-Report_rev1.docx"), including for the editorial part and all annexes. ECC Reports with multiple annexes and a high number of pages, make processing and readability a real challenge, especially for outside readers not being involved in the development.

It is important to note that ECC Reports provide the basis for the development of regulatory measures and therefore need to be sound with clear conclusions, agreed between the members of the groups to the maximum extent possible. On a side note, the office pointed out that for technical studies [SEAMCAT](https://www.cept.org/eco/eco-tools-and-services/seamcat-spectrum-engineering-advanced-monte-carlo-analysis-tool "https://www.cept.org/eco/eco-tools-and-services/seamcat-spectrum-engineering-advanced-monte-carlo-analysis-tool") has been developed and use should be promoted in the groups by this alleviating the difficulties to compare studies based on several methodologies and assumptions.

It is common good practice to include in the main body of the ECC Report a clear summary and synthesis of all the annexes to improve readability and to clarify their status.

The Office is always available during the course of the development of the ECC Report to assist in the application of the template.

In summary it is recommended:

- that the ECC Reports are drafted taking into account the guidance and indications provided in the ECC Report template, both in terms of content and the editorial requirements. The Office will endeavour to support the drafters as needed, including offering newly appointed chairs and rapporteurs an introduction to the template and how to use it in the most efficient and appropriate way.

- that the ECC Reports include sound technical results with clear conclusions, agreed between the members at the maximum extent possible, that can be used as a solid basis for the development of the subsequent regulatory framework.

- to limit the number of annexes, avoiding the inclusion of raw material from input documents. The main body of the ECC Reports should include a clear summary and synthesis of all the annexes, so to highlight the value of the material in the annexes for the derivation of the results.

It is additionally noted that contributions to ECC Groups should be submitted using the templates. Otherwise, the proponents should be required to bring their contributions in the right format before they can be incorporated in the relevant ECC Deliverable.