Electronic Working Arrangements

• Netiquette
• Overview of CEPT/ECC meeting formats
• Access to meetings for ETSI members
• Hosting Hybrid meetings
• Meeting room setup
• Test before a meeting
• Handling lost connections in meetings
• Enhancing clarity and usability of ECC Reports

Netiquette

There is a need to establish netiquette to ensure that communications in online tools are efficient:

 

Hybrid Meetings

Before the meeting:

• In meetings where decisions are being taken it would be important that participants register by the deadline. It would not be appropriate to allow last minute requests to join the meeting unless the need is justified.

• Ideally, there should be one spokesperson per delegation on each topic. The delegations consisting of more than one participant are encouraged to discuss/coordinate offline their interventions on each topic.

• Any details related to voting procedures would need to be communicated to the participants in advance.

• Log onto the MeetingHub either you are attending the meeting physically or from remote.

• Each participant who joins virtually would need to be identified and validated against the list of registered participants before the chair formally starts the meeting. Participants are encouraged to use a common format for their identification when updating their names on the GoToMeeting :

a) “A” for administration / “O” for observer

b1) For administration: name of the country or country code

b2) For observer: MoU/LoU-partner / organisation

c) name of the participant

Example:       A – SUI – Mario Rossi
O – Prozess Gmbh – Franz Kafka

The chair, vicechair, secretary and ECO expert will put only their role and name, for example:

ECC Vicechair - Name
ECC Technical Secretary - Name

• Any participants not registered should be asked to leave.
• Anonymous users attending virtually will be asked to identify themselves using the features available in the software so that their name appears correctly on the screen. Unidentified users will be removed from the meeting.
• Participants should not forward the connection details to colleagues who are not registered. The details are available to all registered participants.
• If participants from the same organisation need to share a microphone they should communicate this to the other participants so it is clear who is speaking.

During the meeting - GotoMeeting / mHub

• Use a headset to attend the meeting as appropriate.
• Keep your camera switched-off, except when you are invited by the chair to switch it on.
• Activate your microphone only after chair gives you the floor. Keep your microphone muted when you do not have the floor.
• The MeetingHub has to be used to ask for the floor (raise hand) by all the participants.
• The MeetingHub chat should be used only for matters directly relevant to the ongoing discussion (e.g. short comments that do not require verbal interventions, to support the views of the speaker, or to share links to relevant documents). Participants should keep a polite and respectful tone and they should refrain from engaging in incidental or off-topic discussions within the chat.
• Keep your intervention concise and clear. The intervention may be concluded by stating “This concludes my intervention. Thank you, chair.” After your intervention, lower your raised hand via the MeetingHub.
• The chair, vicechair and technical secretary/ECO have the right to mute participants who do not comply with the above rules.

Messenger systems (Signal)

• ECO is managing Signal Messenger chat system in working groups and project teams on request.
• The chat should be used only for matters directly relevant to the ongoing discussion, keeping a polite and respectful tone. Participants should refrain from engaging in incidental or off-topic discussions within the chat.
• Indicate clearly your name in the chat. In Signal Messenger you can also make use of the "Member Label" in the individual chat groups if you require distinct naming or title in specific groups.
• Be sure to connect to the chat groups well in advance of meetings where used. Admission is by application, and some delay may be expected before admission.

Overview of CEPT/ECC meeting formats

Information for external parties 

An overview of the typical format/setup of CEPT/ECC meetings is provided below, for particular benefit of external parties – e.g. contractors involved in technical/administrative support for these meetings. 

The ECC and its various sub-groups hold multi-day meetings of between around 20-100 physical participants, with a similar number attending remotely. Expected numbers for individual meetings will be confirmed in advance. 

The meetings are run with 4 or 5 meeting sessions per day of around 90 minutes each and breaks in between. The timetable is made available in advance, however timings are subject to change during the meeting and sessions can over-run. 

The group chair is responsible for the overall running of the meeting. The chairman may be supported by 1 or 2 vice chairs and a secretary, as well as an expert from the ECO.  

Individual sessions are chaired by either the group chair or delegated to chairs of sub-working groups or drafting groups. These session chairs will swap their position at the front of the room during the break where necessary. 

The session chair needs to share their laptop screen to the in-room participants and those following online. During a typical session Word documents are displayed and interactively edited, with participants introducing documents and making proposals from the floor (in the room or online). 

In some cases videos may be played, with audio that needs to be heard by both in-room and online participants. 

Parallel sessions in additional rooms are sometimes required – any such requirements will be communicated in advance of the meeting. Additional rooms may not be needed for all sessions and the need for a specific room may change at short notice. 

Remote participants have the same participation rights as those in the room and may need to take the floor, or in exceptional circumstances chair a session from remotely. Some may choose to use cameras when taking the floor, however most prefer to use audio only. A camera feed of the room is recommended in the technical setup, so that remote participants can see what is happening in the room. Passive remote participants normally keep their camera disabled and microphone muted. Sometimes microphones are accidentally left open. 

Access to meetings for ETSI members

As per the MoU agreement between ECC and ETSI, full ETSI members are entitled to participate in relevant Project teams of the ECC Plenary and of the Working Groups of the ECC.

If the option to represent a Full ETSI Member is not available when registering to a meeting of a group, that group is not open to Full ETSI Members. Registration is however still possible according to the instructions provided here.

The list of Full ETSI members on the CEPT portal is updated regular basis, therefore there can be slight misalignments compared to the actual ETSI Membership. If this latter case is of your concern, please write to helpdesk@eco.cept.org for assistance.

The current list of Full ETSI members on the CEPT portal includes:

Updated: 09-01-2026

2pi-Labs GmbH    GERMANY
450connect GmbH    GERMANY
6GIC    UNITED KINGDOM
7LAYERS GmbH    GERMANY
A.S.I.    AUSTRIA
A.S.P.    UNITED KINGDOM
A.S.T.R.I.D. SA/NV    BELGIUM
Aalyria    UNITED KINGDOM
Abbott    SWEDEN
AccelerComm Ltd    UNITED KINGDOM
Accenture    GERMANY
Acconeer AB    SWEDEN
aconnic    GERMANY
adare GmbH    GERMANY
Adobe Systems    IRELAND
ADSN    FRANCE
ADVENICA AB    SWEDEN
AER    SPAIN
AeroMobile Communications Ltd    UNITED KINGDOM
AFNOR    FRANCE
AFUTT    FRANCE
Agency for Electronic Comm.    REPUBLIC OF NORTH MACEDONIA
Agoria ICT    BELGIUM
AI - AESTAS INSIGNIS    PORTUGAL
AIM EUROPE    BELGIUM
Airbus    FRANCE
AIT    AUSTRIA
Alstom Transport SA    FRANCE
Amazon Web Services    LUXEMBOURG
Amdocs Software Systems Ltd    IRELAND
AMK WFB    GERMANY
ANACOM    PORTUGAL
Analytek Limited    UNITED KINGDOM
ANDORRA TELECOM S.A.U.    ANDORRA
ANEC    BELGIUM
Anemone Technology    DENMARK
ANGA e.V    GERMANY
ANITEC-ASSINFORM    ITALY
Anritsu EMEA Ltd    UNITED KINGDOM
Apple (UK) Limited    UNITED KINGDOM
Apple AB Denmark    DENMARK
Apple Benelux B.V.    NETHERLANDS
Apple Benelux B.V. - Belgium    BELGIUM
Apple Distribution Intl Ltd    IRELAND
Apple France    FRANCE
Apple GmbH    GERMANY
Apple Switzerland AG    SWITZERLAND
APPLiA    BELGIUM
Applus+ Laboratories    SPAIN
APWPT    GERMANY
AQSACOM S.A.S.    FRANCE
AREA Spa    ITALY
ARGE    GERMANY
ARTICLE19    UNITED KINGDOM
Aruba PEC    ITALY
ASELSAN    TURKIYE
Association eG4U    FRANCE
AST SpaceMobile    GERMANY
asut    SWITZERLAND
ATEME    FRANCE
ATIS Systems GmbH    GERMANY
Audi    GERMANY
AUMOVIO    GERMANY
Aviat Networks    UNITED KINGDOM
Awedco    SWEDEN
BAE Systems AI Ltd    UNITED KINGDOM
Balluff GmbH    GERMANY
BankID BankAxept    NORWAY
BARADINE    SPAIN
Barkhausen Institut    GERMANY
Bayerisches Landeskriminalamt    GERMANY
BBC    UNITED KINGDOM
B-Com    FRANCE
BDBOS    GERMANY
BeammWave AB    SWEDEN
Belgian Mobile ID SA/NV    BELGIUM
BfV    GERMANY
BH Telecom    BOSNIA AND HERZEGOVINA
BIOTRONIK SE & Co. KG    GERMANY
BIPT    BELGIUM
Bishop Communications Ltd    UNITED KINGDOM
Bittium Wireless Ltd.    FINLAND
BK Services    SWEDEN
BKA    GERMANY
Blekinge Tekniska Hogskola    SWEDEN
Bluetest AB    SWEDEN
BMW AG    GERMANY
BMWE    GERMANY
BMWKMS    AUSTRIA
BNAE    FRANCE
BNE    BELGIUM
Bolagsverket    SWEDEN
Bolt & Yurdal Consulting ApS    DENMARK
Boston Scientific Corp.    BELGIUM
BOUYGUES Telecom    FRANCE
Broadcom (EU)    UNITED KINGDOM
Brose Fahrzeugteile    GERMANY
BSI    UNITED KINGDOM
BSI (DE)    GERMANY
BT plc    UNITED KINGDOM
Bundesdruckerei GmbH    GERMANY
Cadzow Communications    UNITED KINGDOM
CAMBRIDGE CONSULTANTS LTD    UNITED KINGDOM
CANON Research Centre France    FRANCE
Canonical Group Limited    UNITED KINGDOM
Capabilities Limited    UNITED KINGDOM
Catapult    UNITED KINGDOM
CCB    BELGIUM
CEA    FRANCE
CEI    ITALY
Centralny Osrodek Informatyki    POLAND
Ceragon Networks AS    NORWAY
CERTH    GREECE
Certicar S.L.    SPAIN
certSIGN    ROMANIA
CESTEL    SPAIN
cetecom advanced GmbH    GERMANY
CHALMERS    SWEDEN
Cinderella ApS    DENMARK
Cisco Systems Belgium    BELGIUM
Cisco Systems France    FRANCE
CKH IOD UK LIMITED    UNITED KINGDOM
Cleverbase ID B.V.    NETHERLANDS
Club PSCo    FRANCE
CML Microcircuits    UNITED KINGDOM
CNES    FRANCE
CNIT    ITALY
CNRS    FRANCE
Cobelty    FRANCE
Cobham SatCom A/S    DENMARK
Commsignia Kft.    HUNGARY
Commsquare NV    BELGIUM
Comprion GmbH    GERMANY
CONNECT Centre    IRELAND
Connected    PORTUGAL
Cosmian    FRANCE
CPTRA    ESTONIA
CrabNebula Ltd.    MALTA
CRC    BULGARIA
Creotech Instruments S.A.    POLAND
Cryptolog International    FRANCE
CTAG    SPAIN
CTC    BELGIUM
CTTC    SPAIN
Cybernetica AS    ESTONIA
CYS    CYPRUS
Czech Telecommunication Office    CZECH REPUBLIC
DAC-SSR-UPC    SPAIN
Dansk Standard    DENMARK
DARS TELECOM S.L.    SPAIN
DCCS    IRELAND
DECT Forum    SWITZERLAND
DEKRA    SPAIN
DENSO AUTOMOTIVE    GERMANY
Deutsche Bahn AG    GERMANY
Deutsche Telekom AG    GERMANY
Devise Futures    PORTUGAL
DFKI    GERMANY
DiaLOGIKa GmbH    GERMANY
Diehl Metering GmbH    GERMANY
DIGG    SWEDEN
DigiCert    IRELAND
Digitaal Vlaanderen    BELGIUM
DIGITAL CATAPULT    UNITED KINGDOM
DIGITAL SME    BELGIUM
Digital TV Group    UNITED KINGDOM
DKE    GERMANY
DLR    GERMANY
DOCOMO Communications Lab.    GERMANY
DocuSign    UNITED KINGDOM
Dolby France SAS    FRANCE
Dolby Germany GmbH    GERMANY
Dolby Laboratories Inc.    UNITED KINGDOM
DPS    ALBANIA
Dr Ray Forbes Ltd    UNITED KINGDOM
DSIT    UNITED KINGDOM
DTS Licensing Limited    IRELAND
DTU    DENMARK
EA Consult Services Ltd    UNITED KINGDOM
EBU    SWITZERLAND
ECBF    FRANCE
EchoStar    UNITED KINGDOM
Eclipse Foundation    BELGIUM
ECO    DENMARK
ECOS    BELGIUM
EDF Recherche et Developpement    FRANCE
EENA    BELGIUM
EFORT    FRANCE
eFutura    FRANCE
EGM    FRANCE
EigenQ    ESTONIA
Eindhoven University    NETHERLANDS
EIP    UNITED KINGDOM
EKIP    MONTENEGRO
ELA    BELGIUM
ELDIS Pardubice, s.r.o.    CZECH REPUBLIC
ElectronicCommunicationsOffice    LATVIA
Element Materials Technology    UNITED KINGDOM
Embotech AG    SWITZERLAND
Emerson Process Mgt Limited    UNITED KINGDOM
EMITE    SPAIN
EMUDHRA    NETHERLANDS
Endress+Hauser SE+Co.KG    GERMANY
ENENSYS    FRANCE
Entrust EU    SPAIN
ENX    FRANCE
ERA    FRANCE
Ericsson Espana S.A.    SPAIN
Ericsson France S.A.S    FRANCE
Ericsson GmbH, Eurolab    GERMANY
Ericsson Hungary Ltd    HUNGARY
Ericsson Limited    UNITED KINGDOM
Ericsson LM    SWEDEN
Ericsson Telecomunicazioni SpA    ITALY
Erik Sunell Consulting Oy    FINLAND
Erillisverkot    FINLAND
ErvoCom    SWITZERLAND
ESA    NETHERLANDS
ESD    AUSTRIA
ETELM    FRANCE
Etherstack Wireless Limited    UNITED KINGDOM
ETS-Lindgren Europe    FINLAND
ETUC    BELGIUM
EURECOM    FRANCE
EUROCONTROL    BELGIUM
European Disability Forum    BELGIUM
European GPR Association    UNITED KINGDOM
European Patent Organisation    GERMANY
Europol    NETHERLANDS
Eurosmart AISBL    BELGIUM
EUTC    BELGIUM
Eutelsat Group    FRANCE
EVE Compliancy Solutions    NETHERLANDS
Evrotrust    BULGARIA
Fabasoft AG    AUSTRIA
Fastweb S.p.A.    ITALY
FAU    GERMANY
FBConsulting S.A.R.L.    LUXEMBOURG
FBK    ITALY
Federated Telecoms Hub    UNITED KINGDOM
FEIG ELECTRONIC GmbH    GERMANY
FELIS    SWITZERLAND
FiberCop    ITALY
FIWARE Foundation    GERMANY
FOGUS    GREECE
FONDAZIONE LINKS    ITALY
FORCE Technology    DENMARK
Fraunhofer    GERMANY
Fraunhofer FHR    GERMANY
Fraunhofer FOKUS    GERMANY
Fraunhofer HHI    GERMANY
Fraunhofer IIS    GERMANY
Fraunhofer IKS    GERMANY
Fraunhofer IVI    GERMANY
Frequentis AG    AUSTRIA
FRITZ!    GERMANY
FSCOM    FRANCE
Fundacio i2CAT    SPAIN
Funkwerk Systems GmbH    GERMANY
G Data CyberDefense AG    GERMANY
G+D MS    GERMANY
Gatehouse Satcom A/S    DENMARK
GCFD    DENMARK
GIE ANEC    LUXEMBOURG
Gigaset Technologies    GERMANY
GLEIF    SWITZERLAND
GMV    SPAIN
Google Ireland Limited    IRELAND
Governikus GmbH & Co. KG    GERMANY
GovStrat    BELGIUM
Great Circle Design    UNITED KINGDOM
Group 2000    NETHERLANDS
GS1    BELGIUM
GSE    UNITED KINGDOM
GUnet    GREECE
GW    FRANCE
HAGER GROUP    FRANCE
Halmstad University    SWEDEN
Harman GmbH    GERMANY
HbbTV    SWITZERLAND
HCW    AUSTRIA
HEAD acoustics GmbH    GERMANY
Hella    GERMANY
Hewlett-Packard Enterprise    FRANCE
HI2    SPAIN
Hillebrand GmbH    GERMANY
HISPASAT SA    SPAIN
HOME OFFICE    UNITED KINGDOM
Honeywell Enraf BV    NETHERLANDS
HTW Dresden    GERMANY
HTW Saarland    GERMANY
HUAWEI TECH. GmbH    GERMANY
Huawei Tech.(UK) Co.. Ltd    UNITED KINGDOM
Huawei Technologies France    FRANCE
Huawei Technologies Italia    ITALY
Huawei Technologies R&D UK    UNITED KINGDOM
Huawei Technologies Sweden AB    SWEDEN
Husqvarna AB    SWEDEN
HZN    CROATIA
IAV GmbH    GERMANY
IBM Europe    GERMANY
ICOM (C.E.P.) FRANCE    FRANCE
ICS    UNITED KINGDOM
ID Quantique    SWITZERLAND
iDAKTO    FRANCE
IDEMIA    FRANCE
IDnow    GERMANY
IDSGeo    ITALY
IEE    LUXEMBOURG
ILNAS    LUXEMBOURG
IMDEA Networks    SPAIN
IMEC    BELGIUM
Imperial College London    UNITED KINGDOM
Impinj    UNITED KINGDOM
IMU    TURKIYE
IN GROUPE    FRANCE
Industrial System Institute    GREECE
INESC TEC    PORTUGAL
INFINEON TECHNOLOGIES    GERMANY
InfoCert s.p.a.    ITALY
Infovista SAS    FRANCE
Infrabel - ICT    BELGIUM
Inmarsat    UNITED KINGDOM
INRIA    FRANCE
INRIM    ITALY
Insta Elektro GmbH    GERMANY
Institut fur Informatik    GERMANY
Institut Mines-Telecom    FRANCE
Institute VEDECOM    FRANCE
Instituto de Telecomunicacoes    PORTUGAL
Intel Corporation (UK) Ltd    UNITED KINGDOM
Intel Corporation SAS    FRANCE
Intel Deutschland GmbH    GERMANY
Intel Ireland    IRELAND
Intel Sweden AB    SWEDEN
InterDigital Belgium. LLC    BELGIUM
InterDigital Finland Oy    FINLAND
InterDigital France R&D, SAS    FRANCE
InterDigital, Europe, Ltd.    UNITED KINGDOM
International Amateur Radio    SWITZERLAND
Internet of Trust    FRANCE
Intersec    FRANCE
Intertek    UNITED KINGDOM
Intesi Group S.p.A.    ITALY
Intracom Telecom    GREECE
IOTECC GmbH    GERMANY
IPCom GmbH & Co.KG    GERMANY
IPlytics    GERMANY
iProov    UNITED KINGDOM
IPS S.p.A    ITALY
IRT Saint Exupery    FRANCE
IRT SystemX    FRANCE
IS Laboratory    FRANCE
ISAD e.V    GERMANY
ISBIH    BOSNIA AND HERZEGOVINA
ISEE SSU    UKRAINE
ista    GERMANY
ITRON SAS    FRANCE
iTrust    IRELAND
ITS    SWEDEN
Jio Platforms    ESTONIA
JK Consulting and Projects    GERMANY
John Deere GmbH & Co. KG    GERMANY
JOTRON a.s.    NORWAY
JRC Dublin    IRELAND
JSI GmbH    GERMANY
Kapsch TrafficCom AG    AUSTRIA
KEEQuant    GERMANY
Kepler    GERMANY
Keysight Technologies UK Ltd    UNITED KINGDOM
Kimeggi    FRANCE
Kings College London (KCL)    UNITED KINGDOM
Kontron Transportation France    FRANCE
KPN N.V.    NETHERLANDS
KROHNE Messtechnik GmbH    GERMANY
L.M. Ericsson Limited    IRELAND
LASA    LITHUANIA
LEA Networks    FRANCE
LEGRAND FRANCE    FRANCE
Leonardo SpA    ITALY
LG Electronics Deutschland    GERMANY
LG Electronics Finland    FINLAND
LG Electronics France    FRANCE
LG Electronics Polska    POLAND
LG Electronics UK    UNITED KINGDOM
Linux Foundation Europe    BELGIUM
LKA Niedersachsen    GERMANY
LKA NRW    GERMANY
LMS    GERMANY
Logalty    SPAIN
Logius    NETHERLANDS
Low Power Radio Association    UNITED KINGDOM
LSTI SAS    FRANCE
LUH-IKT    GERMANY
LuxQuanta    SPAIN
Luxtrust    LUXEMBOURG
Magister Solutions Ltd    FINLAND
Maketh Secure Limited    UNITED KINGDOM
Malta Communications Authority    MALTA
Marben Products    FRANCE
Marine Rescue Technologies ltd    UNITED KINGDOM
MARITIME AND COASTGUARD AGENCY    UNITED KINGDOM
Matison    CROATIA
MaxLinear    SPAIN
MCCAA    MALTA
MediaTek Finland    FINLAND
MediaTek Germany GmbH    GERMANY
MediaTek Sweden AB    SWEDEN
MediaTek UK    UNITED KINGDOM
MEDTRONIC BAKKEN RESEARCH BV    NETHERLANDS
MEO    PORTUGAL
Merqury Cybersecurity Limited    MALTA
Mesaqin.com s.r.o (Ltd.)    CZECH REPUBLIC
Meta Ireland    IRELAND
Meta Platforms, Inc - FR    FRANCE
Meta Platforms, Inc - UK    UNITED KINGDOM
Methics Oy    FINLAND
MICROCHIP TECHNOLOGY SARL    FRANCE
Microsec Ltd    HUNGARY
Microsoft Ireland    IRELAND
MIMIT    ITALY
MinEA    NETHERLANDS
MINISTERE DE L'INTERIEUR    FRANCE
Ministere Economie et Finances    FRANCE
Ministry for Digital - Spain    SPAIN
Ministry of Digital Governance    GREECE
Ministry of Energy    HUNGARY
Ministry of Transport SR    SLOVAK REPUBLIC
Mitsubishi Electric RCE    FRANCE
MMATI    CROATIA
Motorola Mobility Espana SA    SPAIN
Motorola Mobility France S.A.S    FRANCE
Motorola Mobility Germany GmbH    GERMANY
Motorola Mobility UK Ltd.    UNITED KINGDOM
Motorola Solutions Germany    GERMANY
Motorola Solutions UK Ltd.    UNITED KINGDOM
Mozilla    GERMANY
MSB    SWEDEN
MUP RH    CROATIA
MVG Industries    FRANCE
Namirial    ITALY
NASK    POLAND
National Institute of Telecom.    POLAND
National Technical Assistance    UNITED KINGDOM
NATS    UNITED KINGDOM
NBN    BELGIUM
NCI Agency    NETHERLANDS
NCIS    NORWAY
NCSC    UNITED KINGDOM
NCSR Demokritos    GREECE
NDRE    SWEDEN
NEC Europe Ltd    UNITED KINGDOM
NEC Telecom MODUS Ltd.    UNITED KINGDOM
Nedap    NETHERLANDS
NEMERGENT    SPAIN
NET CHECK GmbH    GERMANY
NET INSIGHT AB    SWEDEN
Netherlands Police    NETHERLANDS
Network Rail    UNITED KINGDOM
Nexburg    GERMANY
Next G Cloud    ITALY
Nimbus Technologieberatung    GERMANY
Nitro Software Belgium NV    BELGIUM
Nkom    NORWAY
NMHH    HUNGARY
Nokia Belgium    BELGIUM
Nokia Corporation    FINLAND
Nokia Denmark    DENMARK
Nokia France    FRANCE
Nokia Germany    GERMANY
Nokia Hungary    HUNGARY
Nokia Poland    POLAND
Nokia UK    UNITED KINGDOM
Nordic Semiconductor ASA    NORWAY
NOVAMINT    UNITED KINGDOM
Nowina Solutions    LUXEMBOURG
NPL    UNITED KINGDOM
NSAI    IRELAND
NXP Semiconductors Netherlands    NETHERLANDS
Obserwatorium.biz    POLAND
Ocean Signal Limited    UNITED KINGDOM
Odido    NETHERLANDS
Ofcom (CH)    SWITZERLAND
Ofcom (U.K.)    UNITED KINGDOM
Onfido Ltd    UNITED KINGDOM
OQTEC    LUXEMBOURG
Orange    FRANCE
Orange Belgium    BELGIUM
Orange Romania    ROMANIA
Orange UK    UNITED KINGDOM
ORS    AUSTRIA
Ostfalia HAW    GERMANY
OTE S.A    GREECE
OTT Hydromet GmbH    GERMANY
OU Elvior    ESTONIA
OVE    AUSTRIA
PA Consulting Services Ltd    UNITED KINGDOM
Pairpoint    UNITED KINGDOM
Palo Alto Networks    NETHERLANDS
PANASONIC R&D Center Germany    GERMANY
PARK AIR SYSTEMS LIMITED    UNITED KINGDOM
PDF Association    GERMANY
PFA    FRANCE
Philips International B.V.    NETHERLANDS
Phoenix Contact GmbH & Co. KG    GERMANY
Phoenix Testlab GmbH    GERMANY
PIDS    NETHERLANDS
Plan-S    TURKIYE
PNO    GERMANY
POLIMI    ITALY
Polisen    SWEDEN
POLITEHNICA Bucharest    ROMANIA
Polizia di Stato    ITALY
Post- and Telecom Admin.    ICELAND
POST Luxembourg    LUXEMBOURG
PQShield    UNITED KINGDOM
PreHCM Services GmbH    GERMANY
Product Security Guru    SWITZERLAND
ProRail    NETHERLANDS
Proximus Plc    BELGIUM
PSCE    BELGIUM
PTS    SWEDEN
Q-Free ASA    NORWAY
QipWorks    UNITED KINGDOM
Qorvo Utrecht B.V.    NETHERLANDS
Qualcomm Austria RFFE GmbH    AUSTRIA
QUALCOMM Europe Inc. - Italy    ITALY
QUALCOMM Europe Inc. - Spain    SPAIN
Qualcomm Finland RFFE Oy    FINLAND
Qualcomm France    FRANCE
Qualcomm Germany    GERMANY
Qualcomm Sweden    SWEDEN
Qualcomm Tech. Netherlands B.V    NETHERLANDS
Qualcomm Technologies Int    UNITED KINGDOM
Qualcomm Technologies Ireland    IRELAND
Queens University Belfast    UNITED KINGDOM
QVega    CYPRUS
R3 Solutions GmbH    GERMANY
RADIODATA GmbH    GERMANY
Radix Security GmbH    GERMANY
RAIN Alliance    NETHERLANDS
RATEL    SERBIA
RATP    FRANCE
Raymarine UK Limited    UNITED KINGDOM
RCS S.p.A    ITALY
Red Alert Labs    FRANCE
Red Hat Limited    IRELAND
REDCA    UNITED KINGDOM
Reflection B.V.    NETHERLANDS
Renault SAS    FRANCE
Renesas Electronics Europe    GERMANY
RFI SpA    ITALY
RideOnTrack    BELGIUM
RISE    SWEDEN
Rivada Space Networks GmbH    GERMANY
ROBERT BOSCH GmbH    GERMANY
ROHDE & SCHWARZ    GERMANY
Rohill    NETHERLANDS
Royal Holloway    UNITED KINGDOM
RPTU    GERMANY
RTX A/S    DENMARK
Rundfunk & Telekom    AUSTRIA
RWTH Aachen (ika)    GERMANY
SAFRAN DATA SYSTEMS    FRANCE
Sagemcom Broadband SAS    FRANCE
Samsung Electronics Czech    CZECH REPUBLIC
Samsung Electronics France SA    FRANCE
Samsung Electronics GmbH    GERMANY
Samsung Electronics Iberia SA    SPAIN
Samsung Electronics Nordic AB    SWEDEN
Samsung Electronics Polska    POLAND
Samsung R&D Institute UK    UNITED KINGDOM
SandboxAQ    UNITED KINGDOM
Satel Oy    FINLAND
Sateliot    SPAIN
SBS aisbl    BELGIUM
Schindler    SWITZERLAND
Schneider Electric Industries    FRANCE
Scrive    SWEDEN
Sealed sprl    BELGIUM
Sectigo    SPAIN
Sectra Communications AB    SWEDEN
Security &Standards Associates    UNITED KINGDOM
Security Service    SWEDEN
Semtech Neuchatel SA    SWITZERLAND
Sennheiser electronic SE    GERMANY
Sensoriis    UNITED KINGDOM
Sensus UK    UNITED KINGDOM
Sepura Ltd    UNITED KINGDOM
Sequans Communications    FRANCE
SES S.A.    LUXEMBOURG
Sfera s.r.l.    ITALY
SGDSN    FRANCE
SGS Brightsight BV    NETHERLANDS
SGS Wireless    UNITED KINGDOM
SHURE Europe GmbH    GERMANY
SIAE Microelettronica SpA    ITALY
SICK AG    GERMANY
Siemens AG    GERMANY
Signicat AS    NORWAY
SIKORA GmbH    GERMANY
Silicon Laboratories    HUNGARY
Simoco    UNITED KINGDOM
Sintesio, Foundation    SLOVENIA
SIST    SLOVENIA
Sisvel    LUXEMBOURG
SK    ESTONIA
SNCF RESEAU    FRANCE
SnT - University of Luxembourg    LUXEMBOURG
Software602 a.s.    CZECH REPUBLIC
Somfy Activites SA    FRANCE
Sonova Communications AG    SWITZERLAND
Sony Europe Limited    UNITED KINGDOM
SOS Alarm    SWEDEN
source.dev    UNITED KINGDOM
SpaceX    NETHERLANDS
SPECTRONITE    FRANCE
Sprava zeleznic    CZECH REPUBLIC
SPRIND    GERMANY
SSNS    HUNGARY
ST Engineering iDirect    IRELAND
St. Polten UAS    AUSTRIA
Stellantis    FRANCE
STIB-MIVB    BELGIUM
Stiftelsen Funka    SWEDEN
STMicroelectronics    SWITZERLAND
StreamWide    FRANCE
SUNET    SWEDEN
Swiss Federal Railways Ltd    SWITZERLAND
SWISSCOM    SWITZERLAND
Swissphone Wireless AG    SWITZERLAND
Switch Consult    BELGIUM
SWR    GERMANY
sysmocom    GERMANY
Systemics PAB Sp. z.o.o.    POLAND
Tait Europe Limited    AUSTRIA
Tampere University    FINLAND
TDF    FRANCE
Techem Energy Services GmbH    GERMANY
TELECOM ITALIA S.p.A.    ITALY
Telefonica Germany GmbH    GERMANY
TELEFONICA S.A.    SPAIN
Telekom Deutschland GmbH    GERMANY
TELENOR ASA    NORWAY
Telerad    FRANCE
Telesat International Limited    UNITED KINGDOM
TeleTrusT    GERMANY
Telia Company AB    SWEDEN
Telit Communications S.p.A.    ITALY
Teltronic    SPAIN
Tencastle Limited    UNITED KINGDOM
Tenfactorial Ltd    UNITED KINGDOM
Terma A/S    DENMARK
TEXAS Instruments    FRANCE
THALES    FRANCE
T-Mobile Austria GmbH    AUSTRIA
T-Mobile Polska S.A.    POLAND
TNO    NETHERLANDS
Torizon    SWITZERLAND
Toshiba    UNITED KINGDOM
TRAFICOM    FINLAND
Trafikverket    SWEDEN
Trans Sped S.A.    ROMANIA
Triorail    GERMANY
Trust Agency    BELGIUM
TTU    ESTONIA
TU Braunschweig IST.hub    GERMANY
TU Graz    AUSTRIA
Tubitak Uekae    TURKIYE
Turk Telekomunikasyon A.S.    TURKIYE
TURKCELL    TURKIYE
TUV SUD BABT    UNITED KINGDOM
Ubiik    FRANCE
Ubisense Ltd    UNITED KINGDOM
UC    SPAIN
UC3M    SPAIN
UCL    UNITED KINGDOM
UDUR    UNITED KINGDOM
UK CAA    UNITED KINGDOM
UKE    POLAND
UL VS Ltd    UNITED KINGDOM
Ultra Radio Ltd    UNITED KINGDOM
UMA    SPAIN
UMH de Elche    SPAIN
UNE    SPAIN
UNI    ITALY
UNIBO    ITALY
Uninfo    ITALY
Union Inter. Chemins de Fer    FRANCE
UNIPI    GREECE
Universidad Politecnica Madrid    SPAIN
Universitat Ulm    GERMANY
University College Dublin    IRELAND
University of Bristol, SIL    UNITED KINGDOM
University of Murcia    SPAIN
University of Oslo, IFI    NORWAY
University of Oulu    FINLAND
University of Sheffield    UNITED KINGDOM
University of Twente    NETHERLANDS
Unumplus    UNITED KINGDOM
UofG    UNITED KINGDOM
UPATRAS    GREECE
UPV/EHU    SPAIN
VAISALA OYJ    FINLAND
Valeo    GERMANY
VALID SOLUCIONES TECNOLOGICAS    SPAIN
Validated ID    SPAIN
VEGA Grieshaber KG    GERMANY
VERIDAS    SPAIN
Verizon Denmark    DENMARK
Verizon Finland    FINLAND
Verizon France    FRANCE
Verizon Netherlands    NETHERLANDS
Verizon Spain    SPAIN
Verizon Sweden    SWEDEN
Verizon Switzerland AG    SWITZERLAND
Verizon UK Ltd    UNITED KINGDOM
Vestel    TURKIYE
ViaSat Satellite Holdings Ltd    UNITED KINGDOM
VIAVI Solutions    UNITED KINGDOM
VIVO MOBILE COMMUNICATION IBER    SPAIN
Vodafone GmbH    GERMANY
VODAFONE Group Plc    UNITED KINGDOM
Vodafone Ireland Plc    IRELAND
Vodafone Romania S.A.    ROMANIA
Vodafone Telekomunikasyon A.S.    TURKIYE
Volkswagen AG    GERMANY
Volvo Car Corporation    SWEDEN
Volvo Technology Corporation    SWEDEN
VTT    FINLAND
Vulnir    NETHERLANDS
WE Certification Oy    FINLAND
Westermo    SWITZERLAND
WINGS    GREECE
Wireless Partners S.L.L.    SPAIN
Wirepas Oy    FINLAND
Wi-SUN Alliance    UNITED KINGDOM
Xiaomi Technology (Polska) sp.    POLAND
Xiaomi Technology France    FRANCE
Xiaomi Technology Germany GmbH    GERMANY
Xiaomi Technology Italy srl    ITALY
Xiaomi Technology Netherlands    NETHERLANDS
Xiaomi Technology Spain S.L    SPAIN
Xiaomi Technology UK Limited    UNITED KINGDOM
Xilinx Ireland    IRELAND
Yaesu Musen Co. Ltd.    UNITED KINGDOM
Ygreky    FRANCE
Yokogawa Europe B.V.    NETHERLANDS
Yunex Traffic    GERMANY
Zeata Security Ltd    UNITED KINGDOM
ZES BVBA    BELGIUM
ZITiS    GERMANY
Zollkriminalamt (ZKA)    GERMANY
ZTE Deutschland    GERMANY
ZTE FRANCE SASU    FRANCE
ZTE Italia    ITALY
ZVEI    GERMANY

Hosting Hybrid meetings

Meeting room setup

When hosting a hybrid-meeting, the meeting facilities need to be prepared to connect the online participants and the physical participants.

Internet Connection

Make sure an stable, available and unobstructed - preferably a dedicated and exclusive - internet connection are available to the participants. As most meetings are conducted as hybrid, it is important that the participants can access the internet to make use of the systems for managing and conducting a transparent hybrid meeting.

 

Software

The MeetingHub platform, developed by ECO, provides a common space for the interaction of both physical and remote participants, thanks to common features such as a single raise-hand queue and a simple chat system.

For the online presentations, ECO uses the GoToMeeting tool. The ECO expert will facilitate the access to the account(s) needed at the meeting.

Hardware

At the ECO we use a dedicated computer to connect the meeting room to the GoToMeeting.

This dedicated computer, is connected to the room´s AV system. Once this dedicated computer accesses the GoToMeeting, the meeting room attendance is integrated and becomes part of the virtual meeting.

A schematic description of the connections deployed at the ECO is provided below:

Generally this is the guideline

Use a dedicated computer to maintain the connection between the meeting room and the GoToMeeting. This computer must access and be a participant in the GoToMeeting.

• Connect the meeting room´s AV system to the computer which must access the GoToMeeting
  
• The use of a camera to display the meeting room is recommended. Connect the camera to the computer which must access the GoToMeeting. 

Additional hints:

At the ECO, an additional screen is provided to the Chair. The presenter sharing their screen on the GoToMeeting should use an extra monitor to handle the MeetingHub.,  This avoids  displaying to the participants sensitive information such as private chats or emails.

Test before a meeting

Before hosting a hybrid meeting, its always a good idea to test the setup.

ECO recommends the following steps to be tested:

• Easy connecting and accessing the internet from a visitors perspective

• Access to The MeetingHub from the venue

• Access to GoTo and microphone processing in GoTo - i.e. does the sound from the microphone system at the venue relays to GoTo and vice-versa

• If video is to be used - this should also be tested.

 

If your organisation do not have GoTo licenses, please sign up for 14 days free trial on this link: Get a free trial of GoToMeeting - GoTo

ECO can unfortunately not provide any access to GoTo prior to the meeting being held.

 

We sometimes see the problem that presenter appears to be sharing, but nothing is relayed to Goto - this is a firewall restriction at the location where the presenter is located.

For technical information about network and firewall settings please see this information from Allowlisting and Firewall Configuration - GoTo Meeting Support

Handling lost connections in meetings

The following provides a list of issues, incl. technical and procedural, to consider if the connection is lost:

 

Informing Online Participants 

• Immediately notify online participants via email or messaging platform about the lost connection and the steps being taken to resolve it:
  • Ensure clear and prompt communication to keep online participants informed and reduce frustration. To enable this option a mailing list with the participants of the group needs to be available outside the interrupted platform.  One option is to use the group mailing list available on the respective website for the group. To care for the availability of the list it should be considered downloading it before the meeting starts.
• When informing online participants provide a clear timeline for when an update will be given regarding the connection status:
  • Give online participants a specific time frame to expect updates, helping to manage expectations and reduce uncertainty.

Attempting to Reestablish Connection

• Check all connection points, including internet service and hardware:
  • Verify and troubleshoot all possible sources of the connection issue to restore communication promptly. Last resort could be running the meeting from phone hotspot.
• Communicate with local IT / AV support and ECO IT support for immediate assistance:
  • Engage technical support to quickly identify and resolve the issue.
• Restart the meeting platform and refresh the connection:
  • Sometimes a simple restart can resolve technical glitches and reestablish connection.
• If possible, switch to an alternative platform or method of communication:
  • Utilize secondary platforms or communication methods to continue the meeting without significant delay. Goto meeting can be run independently from MHub but it requires sending the 9-digit Goto meeting code to the participants

 

Proceeding with Onsite Participants Only

This could take different forms depending on if online participants are not connected at all or just in a listen only mode. For the latter ordinary activity in the meeting can basically continue with lower efficiency and maybe rescheduling the agenda. In particular, even with participants in a listening in mode and with the availability of MHub, decisions (including voting) can in principle be made.

Dependent on the number of onsite and online participants it may be considered to continue the meeting with onsite participants only.

The decision to continue the meeting without the online participants is considered to be case by case to be taken by the respective group.

In case the meeting cannot be continued, reschedule the meeting to a later date and time when all participants can be present. Ensure all participants can attend a rescheduled meeting to maintain inclusivity and fairness.

Ensure that all participants are informed promptly about the rescheduling and announce the meeting on the CEPT portal.

 

Handling Quorum for Voting

 

It is noted that only the ECC Plenary and the WG’s are entitled to vote, and the normal procedure applied is consensus and voting is usually avoided. However, it needs to be considered that a missing quorum could be used as an argument not to proceed with the meeting because there is a lack of administrations represented to take any decision. If a quorum is required for decision making and cannot be achieved with onsite participants only, the decision to continue the meeting should be taken by the group unanimously, and ,if possible, incl. the HoD’s participating online only.

Enhancing clarity and usability of ECC Reports

Guidance on drafting clear and usable ECC Reports

ECC Reports are to comply with the relevant template , including for the editorial part and all annexes. ECC Reports with multiple annexes and a high number of pages, make processing and readability a real challenge, especially for outside readers not being involved in the development.

It is important to note that ECC Reports provide the basis for the development of regulatory measures and therefore need to be sound with clear conclusions, agreed between the members of the groups to the maximum extent possible. On a side note, the office pointed out that for technical studies SEAMCAT has been developed and use should be promoted in the groups by this alleviating the difficulties to compare studies based on several methodologies and assumptions.

It is common good practice to include in the main body of the ECC Report a clear summary and synthesis of all the annexes to improve readability and to clarify their status.

The Office is always available during the course of the development of the ECC Report to assist in the application of the template.

In summary it is recommended:

• that the ECC Reports are drafted taking into account the guidance and indications provided in the ECC Report template, both in terms of content and the editorial requirements. The Office will endeavour to support the drafters as needed, including offering newly appointed chairs and rapporteurs an introduction to the template and how to use it in the most efficient and appropriate way.

• that the ECC Reports include sound technical results with clear conclusions, agreed between the members at the maximum extent possible, that can be used as a solid basis for the development of the subsequent regulatory framework.

• to limit the number of annexes, avoiding the inclusion of raw material from input documents. The main body of the ECC Reports should include a clear summary and synthesis of all the annexes, so to highlight the value of the material in the annexes for the derivation of the results.

It is additionally noted that contributions to ECC Groups should be submitted using the templates. Otherwise, the proponents should be required to bring their contributions in the right format before they can be incorporated in the relevant ECC Deliverable.