CEPT Portal

The CEPT portal provides a window for the world to explore the work of CEPT and its committees. It provides a common platform to the websites of CEPT, its three business committees (ECC, Com-ITU and CERP) and its permanent Office (ECO) 

How to get started

Are you new to the CEPT universe ? - follow this guide to get started with your account

If you need assistance, please contact helpdesk@eco.cept.org

Step 1 - Create an account.

First step is creating an account. When you create an account, you have access to become member in working groups (WG) and project teams (PT). By this membership you have access to documents, meetings and other information.

It’s quite simple - proceed to this address and create your account: https://cept.org/system/member-registration/

When you're profile is created, you will need to verify by clicking the link that will be send to you by email, this is to ensure that your details is not used by intruders.

Now you are ready to login, please go ahead and do that , and you are ready to apply for membership of groups.

Step 2 - Group memberships

All work done in the PT’s and WG’s which are organised in groups under their relevant organisations (ECC, Com-ITU, CERP and ECO).

Some PT’s and WG’s are open, which means their work is publicly available on the CEPT portal. However as a member of the groups you will also be a member of the mail reflector and receive news by email from the group.

Other PT’s and WG’s are closed for public access, therefor you can experience a message that states you need to be a member to view the content. You can always find the relevant PT or WG chair contact information on this page, please contact The Chair directly if you find that should have access but haven't.

Membership is subject to either the group Chair or ECO expert approval (in coordination with The Chair)

Find first the organisation, and then the PT or WG you want to be a member of. See more instructions here how to apply for membership: Group Membership | wiki

Step 3 - Engage in the work

For PT or WG, there is a number of tools that can be available.

Profile Information

Profile Information

Start page

 

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The Start page is the entry page for your profile, when you login to the portal, you will always start on this page, unless you set another starting point.

This page contains updates on group news, meeting activities and document updates.*

 

“News from my groups”:

The news feed on the left contains the most recent news from:

  1. Groups you are a member of

  2. Groups you are watching

The news is listed in reverse chronological order with the most recent news item on top.

 

“My upcoming meetings”:

The meetings listed under this heading are from the groups of which you are a member and the groups you are watching.

 

“Latest documents in my groups”:

The documents listed under this heading are the most recent ones from the groups of which you are a member of or are watching.

 

Startpage / Landing page

When you login to the portal, you will always start at "My Start Page" unless you set another page to be the starting point :

To change to another start/landing page:

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Profile Information

Profile

Your profile data is the information that will be used in the various function on the portal when you navigate the site.

 

Creating a profile

To create a profile you need to perform 2 steps.

Step 1 is entering your information and submitting the entry form,

step 2 is for you to acknowledge by email link that you want to have an account with us.

On the frontpage of the CEPT portal, you simply click the “Log in” link in the top left corner. And from login box that appears you can now click the “Register Profile” link.



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A profile entry form will now appear. Please fill out the form with relevant information - be mindful that you only enter business data. Fields marked with a red * are mandatory fields and needs to be filled.

Please read the Terms and Conditions for the use of the portal before entering the Captcha code and submit the form.

We handle information in accordance with the GDPR rules, please read here for information about the annual account validation and where to find our GDPR policies.

The form is now submitted and shortly after an approval email should arrive in your inbox. Please click this link to approve your wish for an account - this step is to confirm that you asked for the profile yourself and not somebody else.

 

Changing your profile
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On your startpage - in the section “Profile” you can change your profile data.

Here you can change your profile information, except your main email address. If you need to change this please contact eco@eco.cept.org (please note that a consequence of changing your main email address, could be that you need to re-apply for membership of relevant groups).

You can also change your password on this page, and you will find the special login information needed for the chat system.

Profile Information

My groups

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This page gives you an overview of the working groups and project teams that you are a member of.

 

 

Profile Information

My meetings

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From here you can access the MeetingHub for attendance. Also you can cancel your registration by clicking the X.

If you need to change your participation type (Virtual/Physical) for hybrid meetings, you need to contact the meeting organiser, this is subject to availability of the chosen type.

Profile Information

My notifications

Within the meeting documents area, you can choose to be notified about updates to a document or a folder.

Notifications are sent out daily in the morning for changed document/folders that have been altered the previous day.

 

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You can cancel your notification subscription by clicking the X in the right side of the table.

Profile Information

My Email groups

In “My Email Groups” you can manage your e-mail subscriptions in groups.

When you enter a group, you will automatically be signed up for the group email list.

 

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Profile Information

Questionnaires

On this page you have a list of questionnaires that are open to you for answering, and the submitted replies from previous questionnaires.

 

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Groups

Groups are home to Members, Meetings and Meeting Documents, added can also be a Forum area and a chat function.

You can attend meetings, download documents and get news updates from groups. This chapter takes you through the central features and how they work.

NOTE: The group SE 24 is used as an example in this chapter but the functionality described applies to all groups throughout the website. Groups are available through the dropdown-menu at the top of the page.

Groups

Group Content

 

All groups consists of a series of default content items.

Group info: 

Consist of Terms of Reference (ToR) for the group and Contacts for the group. More pages can be added to this section if necessary.

News:

is listed on the left when you enter a group. The list shows news items in reverse chronological order with the most recent posts on top. Clicking the title of the news item takes you to the full news article.

Images:

Chairs and ECO can upload pictures for the carousel.

Links:

There are three boxes available for adding links to the right on a group’s front page.

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Groups

Group Membership

 

In order to become a member of a group you need to apply for membership. The Chair must approve your application through the administrative interface for the group.

When you are approved as a group member, you will have access to the protected documents for the group and will automatically be a part of this group’s mail reflector. You will also be part of the group chat where enabled.

Request group membership

To become a member of the group you need to apply for membership via the link in the Group information box, click “request group membership”. The link will take you to a form where you can submit your application to the Chair of the group.

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Groups

Group information and functions

 

The Group information box is specific to the group and is always visible when you are in a group.

The following functions are available.

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Request group membership - Is described in the above chapter: Group membership

Add as favourite - You can add this group to your favourites by clicking the box. A link will appear under your "My Profile" for quick access to the group.


Watch group - By watching this group you will get news updates from the group in your personal Start page. Your Start page is available through the "My Profile"

Meetings

To attend meetings, you will need to find and register for the meetings.

Meetings are planned on either Committee or Group level.

Here you will find information how to navigate the calendars and how to register for the meetings.

Meetings

How to register to attend a meeting

To register to a meeting, you need to:

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Fill in the missing info and “submit” the form. See explanation of the different representing fields below.

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You will receive an email confirmation of your attendance from the system and be able to see the meetings you are participating in, in your Start Page under “my meetings”.


Detailed field description in meeting registration:

Part 1 - Meeting registration details - contains general info about the meeting and a access link for the mHub in case the meeting is either Virtual or Hybrid.

Part 2 - Personal details - show your personal details from the profile data. It is NOT possible to edit these data on this form. If data are not correct, please cancel the registration and proceed to your profile section and edit these.

Part 3 - Attendance type and affiliation - is where you indicate how you will attend the meeting, and which entity you are representing during the meeting.

Attending: if a meeting is Hybrid the option to participate either physical or virtual are indicated as options. Please note that a meeting can be hybrid with no more available seats in either physical or virtual, in which case the option is not selectable.

Representing: Under "Representing" you will indicate which entity you are representing, while attending the meeting, according to the following options:

Private Comment: If you have a private comment for the organiser/Chair of the meeting, please use the text field. The note will ONLY be visible to the organiser of the meeting, the Chair and ECO staff. Please do not use this field to enter any personal information - this includes any dieatary constraints - if such information is needed for the organiser, please contact these directly.

Meetings

Meeting Documents


You can access meeting documents from either the main menu or the group menu.

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Document list:

All documents are listed in separate folders. All folders are collapsed by default. To expand a folder simply click the arrow.

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Meetings

Meeting Documents - notifications

You can subscribe to updates on specific folders. Click the icon next to the folder name. When a new document is added to this folder, you will be notified by email. You can always unsubscribe to a folder from your “Notifications” page under your profile.

 

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Meetings

Meeting documents - filter and search

In the top to the right of the meeting documents area you will find the “filter and search” options. The options assist you in filtering the list of documents even further. The “Keyword” field will filter on any keyword you enter in the input field (separate by space).

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Meetings

Meeting documents - Document accessibility

In the document list some files might have a coloured border around the checkbox in the far left column. This indicates the accessibility of the document.

The blue border indicates that the document is only accessible to members of the group. NOTE: the document name is still visible to the public.

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Meetings

Meeting documents - revisions

Documents can have revisions. The number of revisions is indicated in brackets next to the document number (column: Doc No.)

Clicking the document will take you to a page where you can see the revisions (File History).

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The document will take you to a page where you can see the revisions (File History).

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Meetings

Meeting documents - upload

In 2024 we launched a new simplified meeting document upload form. This functionality has been improved so that the users have one single form for uploading multiple and single documents.

The upload form

You enter the meeting document area as usual through the tab “Meeting documents” either on committee or group level. Also, here you find the folder that you need to upload documents to.

When you click the upload link, a simple form appears:

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The form contains a folder hierarchy, and a single textbox for filenames.

This input box has the option to contain one or more filenames in one go:

Single document upload

For a single filename, click the “Choose file” button, and select the file you want to upload from the file list box appearing - this is pretty much as previous.

When the file is selected, an overview of the metadata is shown, edit to your needs and select save.

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When done, click the Save button to upload your files.

Multi-document upload

For multiple file upload, the process is almost the same, click the “Choose file” button, but this time select multiple files from the filelist box (by holding down the Ctrl key, you can select individual files) :

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Click “Open” when done, and you will now see a list of the files and metadata you selected for upload:

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Edit the meta data to your needs, please notice that if you need to change to a similar value in the fields Doc.Nr, Agenda, Provided by or visibility, you can do so by entering the value in the designated textbox and click “Mass change”.

When done, click the Save button to upload your files.

Upload revision of document

To upload a revision of a document, the process is the same as a single file upload. The difference is that you can only select one file in the filelist box, and the metadata listed is from the main document uploaded - you can change these metadata if wanted.

Meetings

Old document archive

The CEPT portal received a major transformation in 2011, where it unfortunately was necessary to move the document library from that solution to a new frontend, it was not possible to integrate this in the new system.

Archive from before 2011 is still available through the meeting documents, via a link on the page.

You will be taken to a page where you can browse the documents in the structure they where stored under at the time, be mindful that this can mean that names of groups and project teams can have changed.

Some documents are locked from access, if you need any of these , contact the office, and we will provide access after a review process.

 

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Meetings

Meeting Calendar

 

Location of calendars

 

The meeting calendar are accesible in three different layers, by commitee, by group or all combined.

You find the calendar in these locations

By Commitee:

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By Group

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Filtering

You can filter meetings in a number of different ways, select the filter options and click "Update list" to narrow the list of meetings.

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Forum

Forum

Access to forum

 

All groups on the portal, has the option to have a forum area connected, but not all do, so if you dont see the tab in the group menu for your group, its not activated in this group.

A member of a group will have the opportunity to join the conversation in the groups Forum and be notified when there is a new Topic.

 

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Group Question

Group question is a tool used for asking simple questions in a working group / project team. You could ask to find a common date for next meeting, or if you want to know who will attend a social event in a meeting.

Group Question

Access Group Question

The group question, are accessible for members of a working group / project team. This means that guests in groups cannot see the group questions.

You access the group question in two ways, one is from your profile page - a tab for group questions will show you all the questions from any group you are a member of, both the active questions, and the finished questions.

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You can also find group questions for the specific groups in the frontpage of the group, if the function is activated in that group, a tab will show you group questions - but only for that specific group:

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If the tab is not there, it simply means that the function is not active in this group. If you think it could be useful, please contact the chair of ECO contact for that group.

FAQ

FAQ

Forgot your password ?

If you forgot your password to login to the CEPT portal, you can request to have it reset by the system.

In the login box, click the link “Forgot password”

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The system will now ask you for your email address and a captcha code to verify you are a human being asking for the password reset. Click the “send email” button when formular is filled.

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You will receive an email in your inbox from no-reply@cept.org , with a one-time link to set a new password.

 

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loading.gifIf you are having problems setting a new password, please contact helpdesk@eco.cept.org

 

FAQ

I need to change my main email address

Usually when you change position or job, your main email address needs to be change.

This has to be done by ECO, and we will follow a procedure to assertain wether you must be removed from the WG/PT you currently are a member of.


If you change :

 

In case of :

Release history

ECO maintains a continuing list of improvements and corrections that we implement.

These releases are performed on an adhoc basis, and is not related to the major update of the portal.

Release - Date

Highlights
Release 25 - April 2022

Major rewrite of the Meeting Registration module.

Meeting registration now aligns with working methods.

 
Release 26 - Nov 2022

 

Minor error corrections and adjustments
Release 27 - January 2023

 

Minor error corrections, changes to registration deadlines for virtual/physical participation
Release 28 - July 2023

Minor error corrections and adjustments.

Fixed close button in dowload overview.

Fixed quoted text in forum not aligned with answered post

Fixed filefolder naming when creating document folder for meeting

Corrected text for No-Access page to be more precise.
Release 29 - October 2023

Minor error corrections.

  • ECO staff will now be presented with a "ECO" option when registering for a meeting, by using this you will no longer register as observer.

  • When a "invited by chair" or "other org" registers for a meeting, it was previous only the Chair that got message about approval.
    This message is now send in accordance with the notification setup on the meeting instead.
    Please note "ECO Contact" will always be selected and can not be changed, this is because in some circumstances the meeting organiser
    do not have rights to see the extended participant list in a meeting, and hereby not have the option to approve an application -
    ECO contact will need to step in here.

  • Participant statistics are now visible for Chair/Organiser also

    • On the top right side of the page , we now have 4 links, to your personal profile, the WIKI, X and LinkedIn
Release 30 - February 2024

The following has been corrected in release 30.

  • CEPT-2472 - Clicking link in menu do not open in new window as selected.

  • CEPT-2489 - Change number of years in level 1 of meeting documents - this now shows 3 years advance and 1 year past

  • CEPT-2495 - Chairman/Secretary planning meetings - no MHUB - MHub must be planned by ECO staff

  • CEPT-2496 - A member with rights cannot view the download history on the File History page

  • CEPT-2510 - Register participant for virtual or physical workshop meeting

  • CEPT-2520 - The register for meeting button is present for users without rights

  • CEPT-2521 - Notifications are not sent to the Vice Chairman

  • CEPT-2523 - Visible only in group calendar, registration only for members of group meeting can be visible by a direct link

  • CEPT-2524 - Incorrect name of original file after uploading - the filename was set to a unique identifier - now shows correct filename

  • CEPT-2525 - Representing field in participants list - Full ETSI member: - visual display of Etsi/ETSI

  • CEPT-2526 - Representing field in participants list - mis-alignment (should be top aligned as organisation)

  • CEPT-2527 - Webmeeting URL disappears when editing meeting

  • CEPT-2529 - Possible to double register if registered as Invited by chair or other org (pending approval)

  • CEPT-2530 - Space in options

  • CEPT-2536 - Upload of images in group - filemanager - mind the filename - does not allow special chars.
Release 31 - May 2024

The following has been corrected in Release 31

CEPT-2411 - Notifications to ? for "Invited by chair" and "Other organization"
CEPT-2477 - Delete profile issue
CEPT-2478 - New member in group do not get groupmail
CEPT-2519 - Incorrect working of rights for group members without group access rights
CEPT-2531 - Possible to go above the meeting participation limit when application is pending.
CEPT-2537 - User rights not shown correctly in manage users
CEPT-2539 - Text overlapping with long meeting headline
CEPT-2540 - Meeting attendees goes to the end of the list when approved
CEPT-2546 - Add timezone indication on meeting form
CEPT-2547 - Forgot password: Wrong error message when trying to make a new password?
CEPT-2550 - [MHub][Deadline August 28th, 2024] API Host and API Authentication Token Deprecation Action Required
CEPT-2552 - Incorrect behaviour in "invited by"
CEPT-2553 - Clear formatting option in TinyMCE
CEPT-2555 - Sorting in "Representing" field in meeting participations list
CEPT-2557 - Request to become member mail sends with no group recipients
CEPT-2563 - QA ticket for testing
CEPT-2565 - New link for the old meeting documents on the CEPT portal
CEPT-2575 - "401 Unauthorized" error in the network on the meeting hub page.
CEPT-2577 - "Reset password" email template update
CEPT-2580 - A member cannot be re-added to a meeting after the deadline if the member is on the Rejected List
CEPT-2582 - Error message on the Forgot password page
CEPT-2598 - The menu tabs on the Settings page may disappear
CEPT-2586 - A misspelling of the word in "Error in mailman service"
CEPT-2587 - Meeting seats message
CEPT-2597 - Admin control and Settings buttons are not always shown to members with rights
CEPT-2599 - Clicking Members in a group - end up in ECO staff members
CEPT-2600 - Incorrect redirect when returning to the previous page
Release 32 - 21. October 2024

CEPT-2560 - Sorting of countries in "location" in "create meeting"
CEPT-2561 - Meeting doc area - folder name
CEPT-2562 - Document counted as downloaded by anonymous
CEPT-2564 - Bold tag in email address in manage users
CEPT-2566 - Last login date not correct
CEPT-2569 - GDPR: Users must auto logoff after X days
CEPT-2588 - Email is not send from participants list
CEPT-2594 - Wording register profile
CEPT-2601 - create meeting: Mandatory to insert "max participants, physical"
CEPT-2606 - No register button on mobile access
CEPT-2607 - Change all occurances of Chairman and Vice chairman
CEPT-2610 - Not possible to approve members when chatserver / listserver is down
CEPT-2611 - Fields in profile information
CEPT-2612 - Align the headline in profile to right side menu
CEPT-2613 - Picture not fully visible in meeting details
CEPT-2614 - Meeting notification goes to organiser when not selected
CEPT-2615 - Cannot delete ETSIMember if found in meetingparticpants
CEPT-2616 - Sorting ETSI member dropdown list
CEPT-2620 - Anchors in normal pages
CEPT-2627 - Closed groups - missing in groups under all committees
CEPT-2632 - "Send customized email" is not displayed when sending messages to Registered and Reject members
CEPT-2633 - Page scroll slider is missing
CEPT-2634 - Search field in the mobile menu
CEPT-2635 - “Registration is closed” message is located on the meeting info
CEPT-2637 - File revisions shows 104 revisions
CEPT-2638 - Groupmail in setting can not be enabled
CEPT-2640 - Registration deadline not showing correctly
CEPT-2643 - Meeting registration other org - approval mail is wrong
Release 33 - 15. December 2024

A release to handle a change in statistics script and removal of link to X (formerly twitter)
No changes to functionality or error corrections.
Release 34 - 26. May 2025

CEPT-2608 GDPR: account validation - process tools
CEPT-2664 A deactivated in Umbraco member can use the account until unlogged
CEPT-2671 User missing in Members
CEPT-2674 Setup Cookie Warning script
CEPT-2675 Log downloads of registered participants list
CEPT-2676 Automatic and mandatory logout after 60 days
CEPT-2677 Admin must be able to manually logout a user
CEPT-2678 Re-asses the password complexity
CEPT-2679 On all "pages" an create/last edit date must appear
CEPT-2680 GDPR: Instructions on textfields
CEPT-2681 Private Comment in Meeting registration
CEPT-2682 Forum - Create new Area
CEPT-2683 Forum - Reply Message in post
CEPT-2684 Group Question - choices and topics
CEPT-2685 Create meeting - Venue Contact / Info
CEPT-2687 Add/Edit Page - Page Editor
CEPT-2688 Meeting reg. participants list - email textbox
CEPT-2689 Forum - Create Topic
CEPT-2690 Create Meeting - Meeting notes / external ref.
CEPT-2691 Hide option
CEPT-2697 QA ticket for testing
CEPT-2698 Attached files in welcome mail - new user
CEPT-2699 Project management release 34
CEPT-2700 Clean up filestorage
CEPT-2701 Confluence and Endpoints
CEPT-2704 Questions for clarification
CEPT-2707 [Backend] Create email templates for GDPR
CEPT-2708 [Backend] Create validate data on the profile page
CEPT-2709 [Front-end] Create UI in the Umbraco for GDPR
CEPT-2710 [Front-end] Update front on the profile page
CEPT-2711 [Backend] Create export list of participants
CEPT-2712 [Backend] Create GDPR settings, new table and columns
CEPT-2713 [Backend] Create all endpoints for the GDPR page in the Umbraco
CEPT-2714 Add/Edit News page
CEPT-2718 SQL extract of group and usercount
CEPT-2719 Chair cannot create Group Question
CEPT-2722 “Start page” changes the link if the “Account Validation” process has been started in Umbraco
CEPT-2723 The font size is reduced on the Gdpr Settings page
CEPT-2724 It is necessary to show the correct message “No unapproved members found” when deleting members
CEPT-2725 The GDPR email sending time is too long due to the large number of emails.
CEPT-2726 Download empty Questionnaire - ends in indefinite loop
CEPT-2728 Document Area - open in new window
CEPT-2731 No email to be sent after this message “The email has been sent to @.com with further instructions on unlocking the member.”
CEPT-2732 Document Area, folders collapse after upload
CEPT-2733 Incorrect message when registering on the site, step 2
CEPT-2734 “Confirm & Proceed” does not disappear from the profile page when clicked
CEPT-2742 "Page is hidden" checkbox does not work
CEPT-2743 Edit button for the URL page does not lead to the edit page
CEPT-2753 Files from History in previous versions lead to the home page
CEPT-2754 The “Subscribe” button should be removed from the meetings page
CEPT-2755 Translation is missing
CEPT-2756 Rocket Chat service error when using the “Has access to chat/sms” checkbox
CEPT-2757 Alternative email is not displayed in Mailing Lists
CEPT-2768 The Word button in the Export Data is available for non-ECO members
CEPT-2769 Rocket Chat. Can't log in with old account
CEPT-2770 Incorrect number of members in Rocket Chat groups
CEPT-2771 Account Validation functionality does not work correctly
CEPT-2772 The Rocket Chat Password and Username are empty in the Umbraco member profile
CEPT-2773 Deploy to the Live on 26th May
CEPT-2775 Not all members shown in the Manage users table
CEPT-2778 Error 500 when clicking on “Export list to Excel” if no participants have been approved yet.
CEPT-2779 Group Question - all times must be in CET/CEST
Release 35 - 06. October 2025

CEPT-2559 Statistics in "registered participants"
CEPT-2578 Participants list. After editing a user, admin returned to meeting calendar
CEPT-2630 Invite people to group
CEPT-2646 Solution for the future (to avoid this scenario.), to add the logic for moving a folder to the closed folders.
CEPT-2656 Forum. Create topic. When deleting an added file, the additional file field does not disappear
CEPT-2658 Meeting organizer cannot manage members in the participant list.
CEPT-2660 Watching and Favourite group are missing on My groups page if member isn't participant
CEPT-2666 External link to CEPT.org
CEPT-2696 change of password - wrong error message
CEPT-2703 registration form: Sorting in "Recognised observers"
CEPT-2705 Diagrams in questionnaire are empty
CEPT-2729 Open option to change MHub link on meeting
CEPT-2735 Questionnaire - Access Final Report
CEPT-2737 Questionnaire - Access System generated report
CEPT-2738 Questionnaire - Mark Final Report sensitive
CEPT-2739 Questionnaire - Access to Questionnaire after close
CEPT-2740 Questionnaire - Only record as "in progress" when first answer is given
CEPT-2741 Questionnaire - re-open users response
CEPT-2747 Questionnaire - Download Questionnaire responder list as CSV
CEPT-2749 Questionnaire - report: Font sizes
CEPT-2750 Questionnaire - Report: table format with long answers span beyond page border
CEPT-2751 Questionnaire - Multiline input box different size
CEPT-2752 Questionnaire - change contact details in quest.
CEPT-2766 Group Question - swap result list buttons / csv download
CEPT-2767 Change Group Question header
CEPT-2774 Last Lockout Date is not shown for unlocked members
CEPT-2776 Some pages are not displayed in Group info
CEPT-2804 A group member cannot answer a “Hidden” poll due to lack of rights
CEPT-2810 Gantt chart
CEPT-2815 Empty questionnaire file name should have Questionnaires title
CEPT-2827 Make it possible to copy questionnaires from the live site to the prelive site for testing purposes
CEPT-2828 Forum. Creating a new topic. When adding several files, only one is uploaded.
CEPT-2830 Correct error messages
CEPT-2832 Hover-over on meeting registration list
CEPT-2833 Removing alternate email error
CEPT-2834 No alternate email for groupmail
CEPT-2835 Meeting creation - same date/time start and end
CEPT-2836 MeetingHUB offline
CEPT-2838 Wrong file uploaded counter on a questionnaire
CEPT-2840 Remove profile update requests from the Questionnaire Preview page in the Umbraco
CEPT-2841 The table can be broken in the Empty questionnaire
CEPT-2842 Closed questionnaires. Fields in the questionnaire should not be available for filling out
CEPT-2844 Need to improve the loading speed of “All Questionnaires” page on the live site
CEPT-2846 No error message if you remove Start Date and End Date when editing a questionnaire
CEPT-2848 Forum - loading
CEPT-2849 Incorrect error message if the captcha is not valid on the registration page
CEPT-2850 Couldn't register a new user
CEPT-2851 “Go back” button should not be present on the second registration page
CEPT-2852 It is not possible to delete a group if there are subscribers to the forum
CEPT-2853 Delay Between Click and File Download Dialog
CEPT-2854 The text overflows the boundaries of the block on the forum page
CEPT-2855 My profile page. Adding an existing email to the Alternative email does not cause an error.
CEPT-2856 Clarify Business Logic for Retaining 'Re-open Users' Responses After Submission
CEPT-2857 Empty page when download Empty Questionnaire
CEPT-2858 ECO member cannot access a questionnaire assigned to a group where this ECO member is not a participant
CEPT-2861 When granting Chair/Secretary role, the member does not automatically become a chat moderator
CEPT-2862 Extra unknown labels appear next to some members’ names in new chats, preventing them from becoming moderators when granted Chair/Secretary role
CEPT-2865 Changing an email in a profile
CEPT-2866 Meeting Reg. Excel export - observer not indictated
CEPT-2868 Rename Chairman to Chair in meeting details
CEPT-2869 Disable to delete system members
CEPT-2870 Start address not showing value in user profile
CEPT-2871 Questionnaires.ContentFile. Delete content file endpoint. Available to all member types
CEPT-2873 Questionnaires.ContentFile. Upload content file and Get all files endpoints. Status 200OK to when requested by an unauthorized member
CEPT-2874 Change link to info on search
CEPT-2881 [hot fix is needed]GDPR validation mail to unapproved does not work !
CEPT-2882 Submitted Questionnaire
CEPT-2884 Questionnaire. Need to change error message text
CEPT-2885 Choices are empty if editing group questions
CEPT-2887 The group will not be displayed in Closed groups if Group type is ECO-administrators
Release 36 - 8.  December 2025

CEPT-2569 GDPR: Users must auto logoff after X days
CEPT-2667 Cannot upload SVG files
CEPT-2672 In firefox scrollbar is partly hidden
CEPT-2729 Open option to change MHub link on meeting
CEPT-2735 Questionnaire - Access Final Report
CEPT-2805 Meeting document lists collapse when applying filters
CEPT-2806 A group cannot be deleted
CEPT-2867 Timezone missing in Contribution Deadline in meeting overview
CEPT-2879 [BE] Migrate forum files from the SQL to file storage
CEPT-2880 GDPR Validation - users created AFTER the process is started
CEPT-2881 [hot fix is needed]GDPR validation mail to unapproved does not work !
CEPT-2883 Popup message - continues to show
CEPT-2887 The group will not be displayed in Closed groups if Group type is ECO-administrators
CEPT-2888 Group Question - bugs in the result table
CEPT-2890 Chair/secretary role edit meeting details when MHub is activated
CEPT-2892 Link to chat system
CEPT-2893 Change password complexity rules
CEPT-2894 GDPR validation - make button more visible
CEPT-2895 User profiles information
CEPT-2897 Send alert if email address contains words
CEPT-2898 Show info on users profile page
CEPT-2899 Picture Carousel
CEPT-2901 Description in group settings
CEPT-2902 Show “[Deleted]” for users removed under GDPR in meetings
CEPT-2903 Add an option to upload an image by default for all groups from the Umbraco
CEPT-2906 Invite guest and Late registration in meetings
CEPT-2912 Error 500 when saving changes on the Settings page
CEPT-2914 Date fields overflow the filter form on mobile (Meetings page)
CEPT-2915 Null content page name after moving a content page to another section
CEPT-2916 Adding "Can manage meetings" should not give error
CEPT-2917 Meeting document folder should be available for group members
CEPT-2919 It should be possible to reset hidden voting.
CEPT-2920 Group members without ECO rights can not see Web-meeting URL
CEPT-2921 Chair/Secretary does not have access to the Create Meeting button
CEPT-2922 Files in topic return 404 after moving topic between areas
CEPT-2923 Incorrect approval flow when registering participants for a meeting
CEPT-2924 A broken button on the registered participant page
CEPT-2927 Implement the Offline page
CEPT-2929 Prepare and deploy the 36 release
CEPT-2931 Error on the Group question page when creating a voting
CEPT-2932 Chrome. Chat tab name and link are missing.
CEPT-2933 Error 500 when checking “Downloaders By Meeting”
CEPT-2934 Folder cannot be deleted if it contains files, and no error is shown
Release 37 - 1. April 2026

CEPT-2761 [TODO on production] Clean database
CEPT-2891 Remove RocketChat integration
CEPT-2905 Delete users
CEPT-2913 Extra spaces in mail send from meeting participants
CEPT-2925 Document area - Mail icon - hover-over
CEPT-2926 Filtering in meeting calendar (Gantt chart and list of groups)
CEPT-2930 [Production] RSS doesn't work
CEPT-2933 Error 500 when checking “Downloaders By Meeting”
CEPT-2934 Folder cannot be deleted if it contains files, and no error is shown
CEPT-2939 Members in a group - "Extract list to excel"
CEPT-2940 Cept must be in capital
CEPT-2941 Create profile ends in front page
CEPT-2942 Difference between "Registered participants" and "export list to excel"
CEPT-2943 Rejected/deleted participant from "participants list"
CEPT-2944 Chair/secretary rights in group
CEPT-2945 Access to Questionnaires in groups
CEPT-2947 Profile Start page information
CEPT-2948 Remove HoD settings / inheritance
CEPT-2949 Mailman Sync All Members
CEPT-2950 Email meeting reminder for participants
CEPT-2951 Rename "Watch" to "Follow"
CEPT-2952 Title centered in Questionnaire overview
CEPT-2953 User feedback when in folder access settings / Revisions of documents
CEPT-2955 Group Question - rename column
CEPT-2956 Group Question overview lists
CEPT-2958 Add deleted participant from "participants list" to the "Deleted list"
CEPT-2960 The hidden checkbox for reference pages is not working
CEPT-2964 Email meeting reminder for participants. Set a default period of 14 days in the field
CEPT-2965 invisible link on pages leads to page not found
CEPT-2966 Row height changes when selecting “Send participant reminder” checkbox
CEPT-2967 Inconsistent placement of “Decline” button in Questionnaires list
CEPT-2968 Mailman error when changing a user
CEPT-2969 Questionnaire title alignment issue
CEPT-2971 Add uploaded filename to input box
CEPT-2972 QA ticket for website stability verification before handing staging over to the client for testing
CEPT-2973 A new group can not be deleted
CEPT-2974 Newly created subgroup cannot be opened



The Chair manual

If you are appointed Chair or Vicechair - you will have elevate rights on some part of the portal. Find here information on your options.

The Chair manual

Default extra rights for Chair/Secretary role

When you are appointed the Chair/Secretary of a group, you will automatically be set for some elevated rights. This page will briefly list what these are, and how you use them.

 

Right Purpose
Access to protected files
Manage pages
Manage files
Manage forum
Add meetings
Add news
Invite users
Manage users
The Chair manual

Meeting Participants


As a Chair or ECO staff you have the following extra options for meeting participants:

Late registration

If a user has forgot to register for a meeting, you can use the "Late registration" option in Meeting Participants to register them. Please be aware of seat availability. 

Invite guests

It is possible to invites guests to the meetings - the guest will need to be an established profile on the CEPT portal, but are not required to be a member of the group that the meeting is held in. 

Please be aware that if the group is "Public" , documents will default also be public visible unless otherwised set when uploaded.

Exported list to excel

In the exported participants list, you will se more details than normal users. 

image.png

 

Approve "Invited by Chair" and "Other organisation"

As a Chair you have the option to approve a meeting registraion that requires approval - for instance if they registered as "Other organisation" or "Invited by chair". 

The Chair manual

Group Questions

As a Chair, you have the option to setup Group Questions.

The tool can be used to ask simple questions to a WG/PT , if you need more complicated workflows, please contact ECO to make use of the Questionnaire tool.

The group questions tool is similar to the "Live Question" tool in MeetingHUB.

To setup a Group Question, find the "Group Question" tab in the WG/PT. If the tab is not there, its because it is not enabled in the group, please contact the responsible ECO export for asisstance.

When clicked you will be presented with a list of ready or on-going questions.image.png

Click the "Create Question" button and fill out the form:

image.png

Topic The question asked - i.e. "What time for coffee break ? "
Anonymous answering The system will not record who answered what, but only the answer
Display final result The Chair and ECO Staff will always be able to see the final result, but users will only be able to if this box is ticked
Answer options Single choice or multiple choice answers
Choices

Put in the possible answers. If you need to select a date or date range ( for instance if

options to find a new meeting date) click the calendar icon.

Any text or numbering is accepted

There needs to be a minimum of 2 choices.
Expiry Set the date or time in seconds this question will expire. The question is only open in this time span. If not set, the question will have to be closed manually
Group Question Hidden Sometime its needed to send out a question to only a few members, use this option to hide the question in the list - there will be a direct link you can copy and send to the members who need to answer the question.

'When the Question is created and saved, you ned to activate it by clicking start.

image.png

The question will now be visible to the group members and depending on settings it will automatically end, or you will have to end answering period by clicking the button "Finish". You can also finish it before time expires if needed , by clicking "Finish".

image.png

In the list you can see how many have answered out of how many group members possible to answer.

Past Group Questions can be found in the profile menu under "Group Questions". Here you can also see the results of the questions.

The result can be views in 3 parts, the top is the number of answers pr. option, below is the answers given pr. user and finally its possible to download a CSV file for processing or circulation.

image.png