# Meetings To attend meetings, you will need to find and register for the meetings. Meetings are planned on either Committee or Group level. Here you will find information how to navigate the calendars and how to register for the meetings. # How to register to attend a meeting To register to a meeting, you need to: - Log in with your CEPT profile account (see how to make an account [here](https://ecowiki.atlassian.net/wiki/spaces/CW/pages/17203201 "https://ecowiki.atlassian.net/wiki/spaces/CW/pages/17203201")) - go to the group or the meeting calendar and find the “register” button for the meeting you want to register to: - There can be circumstances where the register button is not visible to you, mainly for closed group meetings, please contact Chair of the relevant group if you think you should have access. [![image.png](https://wiki.cept.org/uploads/images/gallery/2025-04/scaled-1680-/FLXOuyPXQYGO9krK-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-04/FLXOuyPXQYGO9krK-image.png) Fill in the missing info and “submit” the form. See explanation of the different representing fields below. [![image.png](https://wiki.cept.org/uploads/images/gallery/2025-04/scaled-1680-/FwMHhfjq4TUzOeaf-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-04/FwMHhfjq4TUzOeaf-image.png) You will receive an email confirmation of your attendance from the system and be able to see the meetings you are participating in, in your [Start Page](https://ecowiki.atlassian.net/wiki/spaces/CW/pages/14123009 "https://ecowiki.atlassian.net/wiki/spaces/CW/pages/14123009") under “my meetings”. --- ***Detailed field description in meeting registration:*** **Part 1 - Meeting registration details** - contains general info about the meeting and a access link for the mHub in case the meeting is either Virtual or Hybrid. **Part 2 - Personal details** - show your personal details from the profile data. It is NOT possible to edit these data on this form. If data are not correct, please cancel the registration and proceed to your profile section and edit these. **Part 3 - Attendance type and affiliation** - is where you indicate how you will attend the meeting, and which entity you are representing during the meeting. **Attending**: if a meeting is Hybrid the option to participate either physical or virtual are indicated as options. Please note that a meeting can be hybrid with no more available seats in either physical or virtual, in which case the option is not selectable. **Representing:** Under "Representing" you will indicate which entity you are representing, while attending the meeting, according to the following options: - **Administration**: Indicate which administration you represent. You will also be able to indicate if you are appointed "Head of Delegation" for that administration. - **Recognised Observer**: This option will show a dropdown list of the CEPT´s LoU/MoU partner Organisations. Please select the recognised Observer you represent from this list. - **Full ETSI member**: This field is only visible if the meeting is held in a Project Team of the ECC Plenary and of the Working Groups of the ECC. The option will show a dropdown list of Full ETSI Members as published by ETSI. Please select the organisation you represent from this list. - **Invited by the Chair or Other organisation**: Use these if you are either invited by the Chair or you intend to participate in a meeting representing an Organisation other than those in the options above. If you are representing an Organisation other than your own, please indicate it here. This choice is subject to the Chair´s approval. **Private Comment**: If you have a private comment for the organiser/Chair of the meeting, please use the text field. The note will ONLY be visible to the organiser of the meeting, the Chair and ECO staff. Please do not use this field to enter any personal information - this includes any dieatary constraints - if such information is needed for the organiser, please contact these directly. # Meeting Documents You can access meeting documents from either the main menu or the group menu. [![image.png](https://wiki.cept.org/uploads/images/gallery/2025-04/scaled-1680-/EqGj07Eq8Eo2g9YK-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-04/EqGj07Eq8Eo2g9YK-image.png) --- **Document list:** All documents are listed in separate folders. All folders are collapsed by default. To expand a folder simply click the arrow. [![image.png](https://wiki.cept.org/uploads/images/gallery/2025-04/scaled-1680-/FFEC4X3oklJ43JkL-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-04/FFEC4X3oklJ43JkL-image.png) --- # Meeting Documents - notifications You can subscribe to updates on specific folders. Click the icon next to the folder name. When a new document is added to this folder, you will be notified by email. You can always unsubscribe to a folder from your “Notifications” page under your profile. [![image.png](https://wiki.cept.org/uploads/images/gallery/2025-04/scaled-1680-/124Tf2OmvHw7aNEL-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-04/124Tf2OmvHw7aNEL-image.png) # Meeting documents - filter and search In the top to the right of the meeting documents area you will find the “filter and search” options. The options assist you in filtering the list of documents even further. The “Keyword” field will filter on any keyword you enter in the input field (separate by space). [![image.png](https://wiki.cept.org/uploads/images/gallery/2025-04/scaled-1680-/eAmCkVWWIS3XWWBL-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-04/eAmCkVWWIS3XWWBL-image.png) # Meeting documents - Document accessibility In the document list some files might have a coloured border around the checkbox in the far left column. This indicates the accessibility of the document. The blue border indicates that the document is only accessible to members of the group. NOTE: the document name is still visible to the public. [![image.png](https://wiki.cept.org/uploads/images/gallery/2025-04/scaled-1680-/2qfLSYmBzuzSMkai-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-04/2qfLSYmBzuzSMkai-image.png) # Meeting documents - revisions Documents can have revisions. The number of revisions is indicated in brackets next to the document number (column: Doc No.) Clicking the document will take you to a page where you can see the revisions (File History). [![image.png](https://wiki.cept.org/uploads/images/gallery/2025-04/scaled-1680-/sYmu5DPigGVSeZIb-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-04/sYmu5DPigGVSeZIb-image.png) The document will take you to a page where you can see the revisions (File History). [![image.png](https://wiki.cept.org/uploads/images/gallery/2025-04/scaled-1680-/MLME1hoHwuySW8EL-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-04/MLME1hoHwuySW8EL-image.png) # Meeting documents - upload In 2024 we launched a new simplified meeting document upload form. This functionality has been improved so that the users have one single form for uploading multiple and single documents. #### **The upload form** You enter the meeting document area as usual through the tab “Meeting documents” either on committee or group level. Also, here you find the folder that you need to upload documents to. When you click the upload link, a simple form appears: [![image.png](https://wiki.cept.org/uploads/images/gallery/2025-04/scaled-1680-/D150HaH65cCYWg51-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-04/D150HaH65cCYWg51-image.png) The form contains a folder hierarchy, and a single textbox for filenames. This input box has the option to contain one or more filenames in one go: #### **Single document upload** For a single filename, click the “Choose file” button, and select the file you want to upload from the file list box appearing - this is pretty much as previous. When the file is selected, an overview of the metadata is shown, edit to your needs and select save. [![image.png](https://wiki.cept.org/uploads/images/gallery/2025-04/scaled-1680-/ntupoJcs6vXvZvCM-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-04/ntupoJcs6vXvZvCM-image.png) When done, click the Save button to upload your files. #### **Multi-document upload** For multiple file upload, the process is almost the same, click the “Choose file” button, but this time select multiple files from the filelist box (by holding down the Ctrl key, you can select individual files) : [![image.png](https://wiki.cept.org/uploads/images/gallery/2025-04/scaled-1680-/FR531wUI1UmAyDT4-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-04/FR531wUI1UmAyDT4-image.png) Click “Open” when done, and you will now see a list of the files and metadata you selected for upload: [![image.png](https://wiki.cept.org/uploads/images/gallery/2025-04/scaled-1680-/1uElR1EF5S5U2dR9-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-04/1uElR1EF5S5U2dR9-image.png) Edit the meta data to your needs, please notice that if you need to change to a similar value in the fields [Doc.Nr](http://doc.nr/ "http://Doc.Nr"), Agenda, Provided by or visibility, you can do so by entering the value in the designated textbox and click “Mass change”. When done, click the Save button to upload your files. #### **Upload revision of document** To upload a revision of a document, the process is the same as a single file upload. The difference is that you can only select one file in the filelist box, and the metadata listed is from the main document uploaded - you can change these metadata if wanted. # Old document archive The CEPT portal received a major transformation in 2011, where it unfortunately was necessary to move the document library from that solution to a new frontend, it was not possible to integrate this in the new system. Archive from before 2011 is still available through the meeting documents, via a link on the page. You will be taken to a page where you can browse the documents in the structure they where stored under at the time, be mindful that this can mean that names of groups and project teams can have changed. Some documents are locked from access, if you need any of these , contact the office, and we will provide access after a review process. [![image.png](https://wiki.cept.org/uploads/images/gallery/2025-04/scaled-1680-/S2shwgvX9L1Z9Ysq-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-04/S2shwgvX9L1Z9Ysq-image.png) # Meeting Calendar #### Location of calendars The meeting calendar are accesible in three different layers, by commitee, by group or all combined. You find the calendar in these locations By Commitee: [![image.png](https://wiki.cept.org/uploads/images/gallery/2025-04/scaled-1680-/Y3FxI12v0xRWLYPL-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-04/Y3FxI12v0xRWLYPL-image.png) By Group [![image.png](https://wiki.cept.org/uploads/images/gallery/2025-04/scaled-1680-/ddcCtXPHyCYOy9cM-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-04/ddcCtXPHyCYOy9cM-image.png) #### Filtering You can filter meetings in a number of different ways, select the filter options and click "Update list" to narrow the list of meetings. [![image.png](https://wiki.cept.org/uploads/images/gallery/2025-04/scaled-1680-/T0492bwnyAAX7NZB-image.png)](https://wiki.cept.org/uploads/images/gallery/2025-04/T0492bwnyAAX7NZB-image.png)